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Administrative Assistant Office Manager Jobs in Rochester, NY

XLI Manufacturing LLC

Office Manager

Rochester, NY

$25 - $30/hr

We are seeking a highly organized and proactive Office Manager to oversee daily administrative ... Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ...

XLI Manufacturing LLC

Office Manager

Rochester, NY

$25 - $30/hr

We are seeking a highly organized and proactive Office Manager to oversee daily administrative ... Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ...

XLI Manufacturing, LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

We are seeking a highly organized and proactive Office Manager to oversee daily administrative ... Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check ...

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Administrative Assistant Office Manager information

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How much do administrative assistant office manager jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for administrative assistant office manager in Rochester, NY is $22.92, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $26.11 per hour, depending on experience, location, and employer.

What is an administrative assistant office manager?

Administrative Assistant Office Managers are professionals who handle both administrative support duties and oversee office operations. They are responsible for managing schedules, organizing meetings, maintaining records, and ensuring the office runs smoothly. In addition, they may supervise other administrative staff, coordinate office procedures, and serve as a liaison between management and employees. Their role is essential in keeping the workplace efficient and productive.

How does an administrative assistant office manager typically collaborate with other departments within an organization?

Administrative Assistant Office Managers often serve as a central communication hub, coordinating information and resources between different departments. They schedule meetings, manage shared documents, and facilitate workflow to ensure operations run smoothly. This role frequently involves working closely with HR, finance, and upper management to support office-wide initiatives, address administrative needs, and help resolve interdepartmental issues. Effective collaboration requires strong interpersonal skills and a proactive approach to problem-solving.

What are the key skills and qualifications needed to thrive as an administrative assistant office manager, and why are they important?

To thrive as an Administrative Assistant Office Manager, you need strong organizational skills, attention to detail, proficiency in office administration, and often a relevant associate degree or certification. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, multitasking abilities, and a proactive attitude are standout soft skills for this role. These skills are essential to ensure smooth office operations, support staff and executives, and maintain an efficient and productive work environment.

What is the difference between Administrative Assistant Office Manager vs Administrative Assistant?

AspectAdministrative AssistantOffice Manager
CredentialsHigh school diploma or equivalent; some roles may prefer certifications like Microsoft Office SpecialistHigh school diploma; some roles may require management or administrative certifications
Work EnvironmentOffice settings, supporting teams or executivesOffice settings, overseeing administrative functions and staff
Employer & Industry UsageCommon in various industries for supporting staffTypically found in larger organizations managing office operations
Search & Comparison IntentOften compared for entry-level or support rolesCompared for administrative leadership roles

While both roles support office functions, an Administrative Assistant primarily handles clerical tasks and supports teams, whereas an Office Manager oversees broader administrative operations and staff management within the office environment.

What are popular job titles related to Administrative Assistant Office Manager jobs in Rochester, NY?

For Administrative Assistant Office Manager jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant Office Manager jobs in Rochester, NY look for?

The top searched job categories for Administrative Assistant Office Manager jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administrative Assistant Office Manager jobs?

Cities near Rochester, NY with the most Administrative Assistant Office Manager job openings:

Administrative Assistant Office Manager jobs near you
Infographic showing various Administrative Assistant Office Manager job openings in Rochester, NY as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, and 3% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $47,673 per year, or $22.9 per hour.

HR Assistant / Office Manager

Rochester, NY • On-site

XLI Manufacturing LLC
11 - 50 employees
Learn more about XLI Manufacturing LLCexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Job description

Job Type
Full-time
Description
HR Assistant / Office Manager
Company: XLI Manufacturing, LLC
Location: Rochester, NY
Department: Human Resources / Administration
Reports To: HR Manager
Employment Type: Full-Time, Non-Exempt
Position Summary
XLI Manufacturing, LLC is seeking a highly organized, dependable, and people-oriented HR Assistant / Office Manager to support the day-to-day operations of our Human Resources and administrative functions.
This position is an important member of the administrative team and will serve as a key point of contact for employees, applicants, visitors, vendors, and company leadership. The ideal candidate is someone who enjoys a fast-paced manufacturing environment, takes ownership of their work, maintains confidentiality, and can effectively balance multiple priorities.
The HR Assistant / Office Manager will provide support across employee administration, recruiting and onboarding, payroll and timekeeping, benefits, employee communications, office management, and general administrative functions.
Essential Responsibilities
Human Resources
  • Provide day-to-day administrative support to the HR Manager.
  • Maintain accurate and confidential employee personnel files and records.
  • Assist with new hire paperwork, onboarding, orientation, and employee communications.
  • Coordinate pre-employment requirements, including background checks, employment eligibility documentation, and drug testing when applicable.
  • Maintain employee information in HRIS, payroll, and other company systems.
  • Assist with employee status changes, promotions, transfers, pay changes, and terminations.
  • Track employee attendance, leave, disciplinary documentation, and other employment-related records.
  • Assist with administration of company benefits, including medical, dental, vision, disability, life insurance, 401(k), and other benefit programs.
  • Serve as a resource to employees regarding routine HR questions and direct more complex issues to the HR Manager.
  • Assist with employee engagement activities, company events, recognition programs, and internal communications.
  • Maintain required HR compliance records and assist with audits and reporting.
  • Help coordinate employee training, including safety, compliance, and other company-required training.
  • Assist with performance review and other employee development processes.

Recruiting & Onboarding
  • Assist with posting open positions and maintaining job postings.
  • Review applications and resumes and coordinate candidate interviews.
  • Communicate with candidates throughout the recruiting process.
  • Schedule interviews and coordinate candidate visits.
  • Prepare offer letters, new hire paperwork, and onboarding materials.
  • Coordinate new employee orientation and ensure required documentation and training are completed.
  • Maintain accurate recruiting and onboarding records.

Payroll & Timekeeping Support
  • Assist with weekly payroll preparation and processing.
  • Review employee timecards for accuracy and completeness.
  • Follow up with supervisors and employees regarding missing or incorrect time entries.
  • Assist with payroll changes, deductions, garnishments, tax forms, direct deposit changes, and other payroll-related administration.
  • Maintain accurate payroll and timekeeping records.
  • Assist the HR Manager with payroll-related reporting and reconciliation.

Office Management
  • Oversee the day-to-day operation of the front office and administrative areas.
  • Serve as a welcoming and professional first point of contact for visitors, applicants, employees, and vendors.
  • Answer and direct incoming phone calls and manage general inquiries.
  • Manage incoming and outgoing mail, packages, and deliveries.
  • Order and maintain office supplies and administrative materials.
  • Coordinate office vendors and service providers as needed.
  • Maintain office organization and ensure common administrative areas are professional and well maintained.
  • Assist with company events, meetings, employee communications, and special projects.
  • Provide administrative support to company leadership and other departments as needed.

Safety & Compliance Support
  • Assist with maintaining employee safety and training records.
  • Support required safety training documentation and tracking.
  • Assist with workers' compensation administration and related documentation.
  • Maintain confidentiality of employee, payroll, benefits, and other sensitive company information.
  • Assist with compliance-related projects and reporting as directed by the HR Manager.

Qualifications
  • 2+ years of experience in Human Resources, office administration, payroll, or a related field preferred.
  • Prior experience in a manufacturing or industrial environment is strongly preferred.
  • High school diploma or equivalent required; additional education in Human Resources, Business Administration, or a related field is a plus.
  • Strong organizational and time-management skills.
  • Excellent attention to detail and accuracy.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
  • Experience with an HRIS, payroll, or timekeeping system preferred.
  • Ability to work independently while also functioning effectively as part of a team.
  • Ability to manage competing priorities and meet deadlines in a fast-paced environment.
  • Professional, approachable, and service-oriented demeanor.

Key Attributes
The successful candidate will be:
  • Highly organized and able to keep multiple administrative processes moving simultaneously.
  • Detail-oriented, particularly when handling payroll, employee records, and compliance documentation.
  • Approachable and trustworthy, with the ability to work comfortably with employees at all levels of the organization.
  • Proactive, identifying what needs to be done rather than waiting to be directed.
  • Discreet and confidential when handling sensitive employee and company information.
  • Flexible and adaptable, with a willingness to jump in wherever needed.
  • Professional and dependable, with strong follow-through and accountability.
  • Comfortable in a manufacturing environment and willing to interact regularly with both office and production employees.

Physical & Work Environment
  • Primarily office-based position within a manufacturing facility.
  • Regular interaction with employees and visitors throughout the facility.
  • Ability to occasionally walk through the manufacturing floor and navigate a manufacturing environment safely.
  • May occasionally be required to lift or move office materials and supplies up to 25 pounds.
  • Must comply with all applicable company safety policies and PPE requirements when entering production areas.

Compensation & Benefits
XLI Manufacturing offers a competitive compensation and benefits package, including:
  • Competitive hourly compensation
  • Medical, dental, and vision insurance
  • Company-paid and/or supplemental life insurance
  • Short-term and long-term disability benefits
  • 401(k) retirement plan with company match eligibility
  • Paid time off
  • Paid holidays
  • Employee assistance and wellness programs
  • Opportunities for professional development and advancement

Benefits:
  • 401(k)
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Paid time off
  • Vision insurance

Work Location: In person

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