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Administrative Jobs in Rochester, NY (NOW HIRING)

Cirrus Manor

Administrative Assistant

Rochester, NY

$22 - $25/hr

Administrative Assistant - Adult Care Facility We are hiring an organized, dependable Administrative Assistant to support our leadership team and ensure efficient office operations. Job Summary: The ...

Robert Half

Administrative Assistant

Pittsford, NY · On-site

$20.90 - $24.20/hr

We are looking for a detail-oriented Administrative Assistant to support daily office operations in New York. This is a Contract position suited for someone who enjoys creating order, communicating ...

New

SHM LLC

Administrative Assistant

Rochester, NY · On-site

$19/hr

Administrative Receptionist Position Summary The Administrative Receptionist serves as the first point of contact for residents, applicants, visitors, and vendors. This position provides ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$20 - $24/hr

  • Medical

  • Retirement

  • PTO

Administrative Support * Provide general administrative support to departments and team members as needed. * Perform data entry, filing, document management, and records maintenance. * Prepare ...

Faraci Lange LLP

Administrative Assistant

Rochester, NY · On-site

$33K - $41K/yr

Job Type Full-time Description Faraci Lange, LLP is seeking a dependable, organized, and professional Administrative Support Specialist to assist with the firm's day-to-day administrative, client ...

The Bonadio Group

Administrative Assistant

Rochester, NY · On-site

$22 - $26/hr

The Administrative Assistant is responsible for performing office support activities for multiple Partners and employees which will include, but is not limited to, implementing administrative systems ...

Transcat, Inc.

Administrative Assistant

Rochester, NY · On-site

$20 - $24/hr

  • Medical

  • Retirement

  • PTO

Pay Range: $20.00 - $24.00 / hour The Administrative Assistant supports the day-to-day operations of the office by providing administrative, organizational, and employee support services. This role ...

Faraci Lange, LLP

Administrative Assistant

Rochester, NY · On-site

$16 - $22/hr

Faraci Lange, LLP is seeking a dependable, organized, and professional Administrative Support Specialist to assist with the firm's day-to-day administrative, client intake, marketing, accounting, and ...

New

Transcat, Inc.

Administrative Assistant

Rochester, NY

$20 - $24/hr

  • Medical

  • Retirement

  • PTO

Pay Range: $20.00 - $24.00 / hour The Administrative Assistant supports the day-to-day operations of the office by providing administrative, organizational, and employee support services. This role ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$18.91 - $28.38/hr

Pay Range: $20.00 - $24.00 / hour The Administrative Assistant supports the day-to-day operations of the office by providing administrative, organizational, and employee support services. This role ...

Bonadio

Administrative Assistant

Rochester, NY

$22 - $26/hr

The Administrative Assistant is responsible for performing office support activities for multiple Partners and employees which will include, but is not limited to, implementing administrative systems ...

Faraci Lange, LLP

Administrative Assistant

Rochester, NY · On-site

$17.75 - $24/hr

Faraci Lange, LLP is seeking a dependable, organized, and professional Administrative Support Specialist to assist with the firm's day-to-day administrative, client intake, marketing, accounting, and ...

New

Coates Field Service Inc

Administrative Assistant

Rochester, NY · On-site

$25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Coates Field Service, Inc. is seeking an experienced Administrative Assistant to support the project managers. The successful candidate will be experienced in supporting project managers and able to ...

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All JobsAdministrative JobsAdministrative Jobs in Rochester, NY

Administrative information

See Rochester, NY salary details

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How much do administrative jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for administrative in Rochester, NY is $20.38, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $22.07 per hour, depending on experience, location, and employer.

What are administrative jobs?

Administrative jobs refer to roles that support the day-to-day operations of an organization. These positions typically involve tasks such as managing schedules, handling correspondence, organizing files, and coordinating meetings or events. Administrative professionals often serve as the backbone of an office, ensuring smooth communication and efficient workflow. Common job titles in this field include administrative assistant, office manager, and executive assistant.

What is the difference between Administrative vs Customer Service Representative?

AspectAdministrativeCustomer Service Representative
Required CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; customer service training often preferred
Work EnvironmentOffice settings, administrative departmentsCall centers, retail, service desks
Employer & Industry UsageBusinesses, government agencies, nonprofitsRetail, telecommunications, hospitality
Common Search & ComparisonAdministrative vs Customer Service Representative

While both roles involve interaction with clients or colleagues, Administrative professionals focus on managing office operations, scheduling, and documentation. Customer Service Representatives primarily handle customer inquiries, complaints, and support. Understanding these differences helps job seekers find roles aligned with their skills and career goals.

What are some common challenges faced by administrative professionals, and how can they be effectively managed?

Administrative professionals often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. One common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Effective time management, clear communication with team members, and proficiency with office technologies are essential strategies for overcoming these challenges. Additionally, regularly updating organizational systems and proactively seeking feedback can help administrative professionals stay ahead in fast-paced environments.

What are administrative jobs?

Administrative jobs are positions that provide support to the staff of a company or organization. The responsibilities of administrative jobs vary, depending on the company and industry, but typical responsibilities include managing office supply inventory, client support, record-keeping, and general assistance. Common administrative jobs include administrative assistants, executive assistants, legal secretary, medical secretary, information clerk, support assistant, support specialist, office manager, bookkeeper, and programs coordinator. Administrative jobs exist in most corporate departments, such as billing, accounting, finance, office or facilities management, records management, mail, and reception.

More about Administrative jobs

What are the most commonly searched types of Administrative jobs in Rochester, NY?

The most popular types of Administrative jobs in Rochester, NY are:

What are popular job titles related to Administrative jobs in Rochester, NY?

For Administrative jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Administrative jobs in Rochester, NY look for?

The top searched job categories for Administrative jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administrative jobs?

Cities near Rochester, NY with the most Administrative job openings:

Administrative jobs near you
Infographic showing various Administrative job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $42,384 per year, or $20.4 per hour.

Administrative Assistant

Cirrus Manor

Rochester, NY

$22 - $25/hr

Full-time

Re-posted 19 days ago

Job description

Administrative Assistant – Adult Care Facility

We are hiring an organized, dependable Administrative Assistant to support our leadership team and ensure efficient office operations.

Job Summary:

The Administrative Assistant supports facility leadership with clerical duties,

communications, and scheduling. They ensure smooth administrative operations and maintain records. Including but not limited to supporting Director of Patient Services with care plans, admissions, and program enrollment.


Responsibilities may include but are not limited to:

ADMINISTRATIVE and CLERICAL SUPPORT:

  • Admissions and acclimating resident to the facility on move in day

● Assist with filing, scheduling, and data entry.

● Prepare and maintain documents, reports, and resident records.

● Maintain accurate documentation, logs, and progress notes.

● Assist with staff files and internal communications.

RESIDENT SERVICES CASE MANAGEMENT SUPPORT:

● Assist Case Manager in developing, maintaining, and organizing service plans.

● Coordinate appointments, services, and follow-up communications.

● Transportation of residents to appointments with MAS

● Liaise with residents, families, providers, and community support resources as

directed.

● Maintain awareness of resident needs and help track service timelines and

compliance requirements.

● Support care coordination, community outreach, and discharge planning activities as

appropriate.

● Help ensure tasks are completed in accordance with NYS DOH adult care guidelines

(as applicable).

● Ensure accurate and up-to-date information is entered into the facility’s electronic

filing system.

● Record and verify important data to ensure accuracy, completeness, and compliance.

● Investigate incident reports in accordance with facility policies and NYS DOH rules

and regulations. Communicate with all parties and contacts.

● Assist with Medicaid recertifications.

Qualifications:

1-2 years' experience in Assisted Living Facility. High School Education required, but some College is preferred.

Must be able to follow written and verbal instructions.

Mental and physical health sufficient to perform job functions.


Pay: $21-$24 an hour based on experience.

Job Type: Full-time

Schedule: Weekdays