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School Administrative Assistant Jobs in Rochester, NY

Cirrus Manor

Administrative Assistant

Rochester, NY · On-site

$22 - $25/hr

Administrative Assistant - Adult Care Facility We are hiring an organized, dependable ... High School Education required, but some College is preferred. Must be able to follow written and ...

Horizon

Administrative Assistant

Batavia, NY · On-site

$18.26 - $19.78/hr

Apply to be an Administrative Assistant today! "The thing I love the most about my job as an ... High school diploma with 2 years of experience within the customer service or behavioral health ...

Horizon Health

Administrative Assistant

Batavia, NY

$18.26 - $19.78/hr

Apply to be an Administrative Assistant today! "The thing I love the most about my job as an ... High school diploma with 2 years of experience within the customer service or behavioral health ...

pcscco

Administrative Assistant

Rochester, NY · On-site

$17.75 - $24/hr

Administrative assistant, operations JOB SUMMARY The Administrative Assistant for Operations is ... High School Diploma/GED required . * Associates Degree, preferred. * Familiarity with I/DD provider ...

Bonadio

Administrative Assistant

Rochester, NY · On-site

$22 - $26/hr

The Administrative Assistant is responsible for performing office support activities for multiple ... A minimum of an associates degree or a high school diploma, GED with equivalent work experience

onsemi

Administrative Assistant

Hopewell, NY · On-site

$25.53 - $44.76/hr

We're seeking a highly organized, polished, and proactive Administrative Assistant with ... High School diploma or equivalent * Experience supporting senior leaders, ideally within a fast ...

ABM

Administrative Assistant

Rochester, NY · On-site

$23/hr

High school diploma or GED required; associate's degree or administrative certification preferred. * Driver's License preferred. * Minimum 1-2 years of similar administrative or operational support ...

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School Administrative Assistant information

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How much do school administrative assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for school administrative assistant in Rochester, NY is $20.76, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What does a school administrative assistant do?

A school administrative assistant is responsible for providing clerical and organizational support to the school's staff, faculty, and administration. Their duties often include answering phones, managing schedules, handling correspondence, maintaining student records, and assisting with daily school operations. They play a crucial role in ensuring the smooth functioning of the school office and act as a point of contact for students, parents, and teachers.

What are the typical daily responsibilities of a school administrative assistant?

School Administrative Assistants typically manage front office operations, including greeting visitors, answering phones, and handling correspondence. They assist with student enrollment, maintain attendance records, and support teachers and administrators with scheduling and paperwork. The role often involves managing confidential information, coordinating meetings, and ensuring that the school office runs smoothly. Collaboration is common with faculty, students, parents, and district officials, making strong communication and organizational skills essential.

What are the key skills and qualifications needed to thrive as a school administrative assistant, and why are they important?

To thrive as a School Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or an associate degree. Familiarity with office software such as Microsoft Office Suite, student information systems, and basic bookkeeping tools is often required. Excellent communication, multitasking, and interpersonal skills help you manage inquiries and support staff, students, and parents effectively. These competencies ensure the smooth operation of school offices and foster a supportive, well-organized educational environment.

What is the difference between School Administrative Assistant vs School Secretary?

AspectSchool Administrative AssistantSchool Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma or equivalent; administrative or clerical certifications are common
Work EnvironmentElementary, middle, or high schools; supporting administrative tasksFront office; handling communication, scheduling, and record-keeping
Employer & Industry UsagePublic and private schools; administrative support rolesPrimarily in schools; clerical and administrative support
Common Search & ComparisonOften compared for administrative support roles in schoolsFrequently searched as a similar role to School Administrative Assistant

The School Administrative Assistant and School Secretary roles share many similarities, including work environment and required credentials. While both support school operations, the Administrative Assistant may handle more diverse administrative tasks, whereas the Secretary often focuses on front-office duties. Understanding these differences can help job seekers identify the right position for their skills and career goals.

How to become a school administrative assistant?

To become a school administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some positions may require experience with office software like Microsoft Office and familiarity with school procedures; additional certifications in office administration can be beneficial.

What are popular job titles related to School Administrative Assistant jobs in Rochester, NY?

For School Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching School Administrative Assistant jobs in Rochester, NY look for?

The top searched job categories for School Administrative Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for School Administrative Assistant jobs?

Cities near Rochester, NY with the most School Administrative Assistant job openings:

School Administrative Assistant jobs near you
Infographic showing various School Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 8% As Needed, and 92% Full Time. Highlights an 100% In-person job distribution, with an average salary of $43,185 per year, or $20.8 per hour.

Administrative Assistant

Cirrus Manor

Rochester, NY • On-site

$22 - $25/hr

Full-time

Re-posted 11 days ago

Job description

Administrative Assistant – Adult Care Facility

We are hiring an organized, dependable Administrative Assistant to support our leadership team and ensure efficient office operations.

Job Summary:

The Administrative Assistant supports facility leadership with clerical duties,

communications, and scheduling. They ensure smooth administrative operations and maintain records. Including but not limited to supporting Director of Patient Services with care plans, admissions, and program enrollment.


Responsibilities may include but are not limited to:

ADMINISTRATIVE and CLERICAL SUPPORT:

  • Admissions and acclimating resident to the facility on move in day

● Assist with filing, scheduling, and data entry.

● Prepare and maintain documents, reports, and resident records.

● Maintain accurate documentation, logs, and progress notes.

● Assist with staff files and internal communications.

RESIDENT SERVICES CASE MANAGEMENT SUPPORT:

● Assist Case Manager in developing, maintaining, and organizing service plans.

● Coordinate appointments, services, and follow-up communications.

● Transportation of residents to appointments with MAS

● Liaise with residents, families, providers, and community support resources as

directed.

● Maintain awareness of resident needs and help track service timelines and

compliance requirements.

● Support care coordination, community outreach, and discharge planning activities as

appropriate.

● Help ensure tasks are completed in accordance with NYS DOH adult care guidelines

(as applicable).

● Ensure accurate and up-to-date information is entered into the facility’s electronic

filing system.

● Record and verify important data to ensure accuracy, completeness, and compliance.

● Investigate incident reports in accordance with facility policies and NYS DOH rules

and regulations. Communicate with all parties and contacts.

● Assist with Medicaid recertifications.

Qualifications:

1-2 years' experience in Assisted Living Facility. High School Education required, but some College is preferred.

Must be able to follow written and verbal instructions.

Mental and physical health sufficient to perform job functions.


Pay: $21-$24 an hour based on experience.

Job Type: Full-time

Schedule: Weekdays