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Office Administrative Assistant Jobs in Rochester, NY

3B Staffing LLC

Administrative Assistant

Rochester, NY

$17.75 - $24/hr

Hi, Important Message to "Administrative Assistant". We have an immediate opportunity based in NY ... Fantastic opportunity for someone who is a multi-tasker and enjoys working in a high paced office ...

3B Staffing LLC

Administrative Assistant

Rochester, NY

$17.75 - $24/hr

Hi, Important Message to "Administrative Assistant". We have an immediate opportunity based in NY ... Fantastic opportunity for someone who is a multi-tasker and enjoys working in a high paced office ...

Cirrus Manor

Administrative Assistant

Rochester, NY

$22 - $25/hr

Administrative Assistant - Adult Care Facility We are hiring an organized, dependable Administrative Assistant to support our leadership team and ensure efficient office operations. Job Summary: The ...

Robert Half

Administrative Assistant

West Henrietta, NY · On-site

$27.71 - $34/hr

We are looking for an Administrative Assistant to support daily office operations for a food and food processing environment in Macedon, New York. This Long-term Contract position is well suited for ...

Bonadio

Administrative Assistant

Rochester, NY · On-site

$22 - $26/hr

The Administrative Assistant is responsible for performing office support activities for multiple Partners and employees which will include, but is not limited to, implementing administrative systems ...

pcscco

Administrative Assistant

Rochester, NY · On-site

$17.75 - $24/hr

Administrative assistant, operations JOB SUMMARY The Administrative Assistant for Operations is ... office operations, document processing, records management, mail coordination, customer service ...

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All JobsOffice Administrative JobsOffice Administrative Assistant JobsOffice Administrative Assistant Jobs in Rochester, NY

Office Administrative Assistant information

See Rochester, NY salary details

$11

$18

$25

How much do office administrative assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for office administrative assistant in Rochester, NY is $18.72, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

What is an office administrative assistant?

Office Administrative Assistants are professionals who provide support to ensure the smooth operation of an office. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. They may also greet visitors, answer phones, and coordinate meetings or travel arrangements. These assistants play a key role in supporting staff and helping the office function efficiently.

What are some common challenges office administrative assistants face, and how can they effectively manage them?

Office Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. A common challenge is prioritizing tasks under tight deadlines, which can be managed by developing strong organizational and time-management skills. Additionally, they frequently serve as a point of contact for various departments, requiring clear communication and adaptability. Building proficiency with office software and maintaining a proactive approach to problem-solving can help Office Administrative Assistants excel in their role.

What are the key skills and qualifications needed to thrive as an office administrative assistant, and why are they important?

To thrive as an Office Administrative Assistant, strong organizational skills, attention to detail, and basic office software proficiency are essential, often supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, office management systems, and sometimes scheduling or bookkeeping software is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills ensure smooth office operations, effective support for teams, and a professional, efficient work environment.

What is the difference between Office Administrative Assistant vs Receptionist?

AspectOffice Administrative AssistantReceptionist
Primary RoleSupports office operations, manages files, schedules, and correspondenceGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative tasksFront desk, reception area
Common CertificationsAdministrative assistant certification, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, an Office Administrative Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both positions require strong communication skills and familiarity with office software, but the Administrative Assistant often has more responsibilities related to organization and support functions.

More about Office Administrative Assistant jobs

What are popular job titles related to Office Administrative Assistant jobs in Rochester, NY?

For Office Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Office Administrative Assistant jobs in Rochester, NY look for?

The top searched job categories for Office Administrative Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Office Administrative Assistant jobs?

Cities near Rochester, NY with the most Office Administrative Assistant job openings:

Office Administrative Assistant jobs near you
Infographic showing various Office Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 69% Full Time, and 31% Part Time. Highlights an 100% In-person job distribution, with an average salary of $38,941 per year, or $18.7 per hour.

Administrative Assistant

Howard Hanna Holdings

Penfield, NY • On-site

$19 - $20/hr

Full-time

Posted 11 days ago

Key responsibilities

  • Process and maintain accurate records of all real estate transactions and report information to the Office Manager and Accounting Department.

  • Manage and update the office's social media platforms by creating, scheduling, and designing content.

  • Perform general secretarial duties, process checks and documents related to real estate transactions, and coordinate file processing with the Transaction Coordination team.

Job description

SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.
DUTIES & RESPONSIBILITIES:
  • Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department.
  • Manage and maintain the office's social media platforms (Instagram, Facebook, LinkedIn) by creating, updating, and scheduling content; design graphics and promotional material using Canva.
  • Orders installation and removal of signs, as well as maintains office sign inventory.
  • Accurately maintains the Lock Box inventory and logs.
  • Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
  • Processes checks for funds involved in real estate transactions.
  • Processes documents for new agents, including dues, board fees and applications.
  • Updates real estate transaction data into computer system.
  • Answers telephone and greets visitors.
  • Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
  • May perform other duties as assigned.

Transaction Support:
  • Process earnest money and commission check deposits
  • Co-ordinate and process files in conjunction with the TC team

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
  • Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills.
  • Ability to communicate professionally in oral and written fashion.
  • Must possess strong clerical, statistical and administrative skills.
  • Prior experience managing or contributing to office social media accounts and creating materials using Canva preferred.
  • Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy.
  • Prior experience in an office administrative role is preferred.
  • High school diploma required; business school education desirable;
  • Knowledge of basic accounting, bookkeeping and computer skills required.
  • Ability to work independently on confidential material
  • Must possess good judgment and problem solving skills.
  • Ability to maintain skills required through training offered by the company or outside sources.
The hourly rate is based on location and experience ranging from $19-$20 per hour.
HowardHanna.com
Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.

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