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Administrative Assistant Bookkeeper Jobs in Rochester, NY

Faraci Lange LLP

Administrative Assistant

Rochester, NY · On-site

$33K - $41K/yr

... and professional Administrative Support Specialist to assist with the firm's day-to-day ... bookkeeping or accounting experience is helpful but not required. • Ability to work both ...

Faraci Lange, LLP

Administrative Assistant

Rochester, NY · On-site

$16 - $22/hr

... and professional Administrative Support Specialist to assist with the firm's day-to-day ... bookkeeping or accounting experience is helpful but not required. · Ability to work both ...

G4 Construction Services LLC

BOOKKEEPER

Rochester, NY · On-site

$25 - $32/hr

... * Assist with similar duties and responsibilities at affiliate companies. * Provide administrative ... Proven experience as a Bookkeeper or in a similar accounting role (5 years of experience ...

Jobs for Humanity

Office Manager

Rochester, NY

Support leadership with scheduling, meeting preparation, and administrative tasks. * Maintain ... * Assist with expense tracking and reconciliation. * Support basic bookkeeping tasks such as data ...

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Administrative Assistant Bookkeeper information

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How much do administrative assistant bookkeeper jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for administrative assistant bookkeeper in Rochester, NY is $21.72, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.18 per hour, depending on experience, location, and employer.

What is an administrative assistant bookkeeper?

Administrative Assistant Bookkeepers are professionals who handle both administrative tasks and basic accounting duties within an organization. They manage office operations such as scheduling, correspondence, and filing, while also maintaining financial records, processing invoices, and reconciling accounts. This dual role supports smooth business operations by ensuring both office management and accurate bookkeeping. Administrative Assistant Bookkeepers are often found in small to medium-sized businesses where multitasking is essential. Their work helps organizations stay organized and financially compliant.

What does an administrative assistant bookkeeper do?

As an administrative assistant and bookkeeper, your job is to provide various clerical and accounting services for your employer. In this role, you may perform data entry, monitor company finances, track adherence to a budget, record expenses, and deposit checks in accounts. You may also help create a report whenever it is necessary for tax purposes. Many companies separate these two positions. When these roles are combined, it usually means that the company has a smaller number of transactions and clients of which to keep track. The details of this job are typically similar regardless of employer, but hours may vary based on company needs.

What are the key skills and qualifications needed to thrive as an administrative assistant bookkeeper, and why are they important?

To thrive as an Administrative Assistant Bookkeeper, you need strong organizational skills, attention to detail, and a solid understanding of basic accounting principles, typically supported by a high school diploma or associate degree. Familiarity with bookkeeping software such as QuickBooks, Microsoft Office Suite, and accounting databases is commonly required. Excellent time management, communication, and problem-solving abilities help you handle diverse tasks and interact effectively with colleagues and clients. These competencies ensure accurate financial records, efficient office operations, and effective support for business goals.

How does an administrative assistant bookkeeper typically balance administrative and bookkeeping responsibilities throughout the workweek?

Administrative Assistant Bookkeepers often split their time between supporting office operations and managing financial records. A typical week may involve handling correspondence, scheduling meetings, and maintaining office supplies, while also processing invoices, reconciling accounts, and preparing financial reports. Balancing these tasks requires strong organizational skills and the ability to prioritize urgent deadlines, such as payroll or end-of-month reconciliations. Open communication with supervisors and team members is key to managing workload effectively and ensuring both administrative and financial needs are met.

What is the difference between Administrative Assistant Bookkeeper vs Office Manager?

AspectAdministrative Assistant BookkeeperOffice Manager
CredentialsBasic office certifications, bookkeeping coursesMay have administrative or management certifications
Work EnvironmentOffice settings, supporting accounting and admin tasksOversees entire office operations
Employer & Industry UsageSmall to medium businesses, accounting firmsVarious industries, larger organizations
Common Search & ComparisonYesLess common

The Administrative Assistant Bookkeeper primarily handles administrative support and basic bookkeeping tasks within an office environment. In contrast, an Office Manager oversees overall office operations, including administrative functions, staff coordination, and process management. While both roles require organizational skills, the Office Manager's responsibilities are broader, often involving supervision and strategic planning.

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For Administrative Assistant Bookkeeper jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant Bookkeeper jobs in Rochester, NY look for?

The top searched job categories for Administrative Assistant Bookkeeper jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administrative Assistant Bookkeeper jobs?

Cities near Rochester, NY with the most Administrative Assistant Bookkeeper job openings:

Administrative Assistant Bookkeeper jobs near you
Infographic showing various Administrative Assistant Bookkeeper job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,172 per year, or $21.7 per hour.

Administrative Assistant

Faraci Lange, LLP

Rochester, NY

$16 - $22/hr

Full-time

Posted 7 days ago

Job description

Description

Faraci Lange, LLP is seeking a dependable, organized, and professional Administrative Support Specialist to assist with the firm's day-to-day administrative, client intake, marketing, accounting, and case-support functions. This position is ideal for someone who enjoys variety, works well in a fast-paced professional environment, and is comfortable handling both routine responsibilities and changing priorities.  Perfect for an entry-level applicant.

Requirements

Primary Responsibilities

This person will be seated at the reception desk and will be responsible for answering the door and seating clients and other guests in the conference rooms.

Help to keep track of and put away office supplies

Answer and direct incoming telephone calls in a professional and courteous manner. 

Speak with potential new clients, gather preliminary information, enter intake details into the firm's case-management system, and route inquiries for attorney review. 

Receive, scan, organize, and distribute incoming mail and other correspondence. 

Assist with the firm's marketing activities, including drafting and scheduling social media content, coordinating sponsorships and events, maintaining marketing materials, and supporting other promotional initiatives. 

Provide general accounting assistance, which may include processing invoices and entering transactions 

Request medical records and billing information from healthcare providers and follow up on outstanding requests. 

Maintain accurate electronic and physical files. 

Assist with data entry, document preparation, copying, scanning, and other general administrative projects. 

Provide backup support to other administrative staff as needed. 

Handle confidential client, personnel, and financial information with discretion. 

Perform other duties and special projects as assigned. 

Qualifications

Prior administrative or office experience preferred; experience in a law firm, medical office, or other professional-services environment is a plus. As this is an entry-level position do not expect this from applicants.

Strong organizational skills and attention to detail. 

Professional and compassionate telephone manner, particularly when speaking with individuals who may be injured or experiencing difficult circumstances. 

Strong written and verbal communication skills. 

Ability to manage multiple responsibilities, prioritize assignments, and follow through on outstanding tasks. 

Comfortable learning and using new technology and software. 

Proficiency with Microsoft Office, including Outlook, Word, and Excel. 

Familiarity with social media platforms such as Facebook, Instagram, TikTok, YouTube and LinkedIn is preferred. 

Basic bookkeeping or accounting experience is helpful but not required. 

Ability to work both independently and collaboratively as part of a team. 

Sound judgment and a commitment to maintaining confidentiality. 

Ability to work on premises 4-5 days / week

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