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School Administrative Assistant Jobs (NOW HIRING)

Heartshare

School Administrative Assistant

Queens, NY · On-site

$20 - $24/hr

The School Administrative Assistant in the Education Division provides essential support to ensure the smooth operation of our Pre-School and services. This role is responsible for managing daily ...

The TEA Center

School Administrative Assistant

Mclean, VA · On-site

$17/hr

Administrative Assistant | Early Childhood School | McLean, VA $13-$17/hour This is not a "sit at the front desk and pass the time" role. The T.E.A. Center is seeking a highly organized and proactive ...

The TEA Center

School Administrative Assistant

Mclean, VA · On-site

$13 - $17/hr

Administrative Assistant | Early Childhood School | McLean, VA $13-$17/hour This is not a "sit at the front desk and pass the time" role. The T.E.A. Center is seeking a highly organized and proactive ...

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School Administrative Assistant information

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How much do school administrative assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for school administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What does a school administrative assistant do?

A school administrative assistant is responsible for providing clerical and organizational support to the school's staff, faculty, and administration. Their duties often include answering phones, managing schedules, handling correspondence, maintaining student records, and assisting with daily school operations. They play a crucial role in ensuring the smooth functioning of the school office and act as a point of contact for students, parents, and teachers.

What are the typical daily responsibilities of a school administrative assistant?

School Administrative Assistants typically manage front office operations, including greeting visitors, answering phones, and handling correspondence. They assist with student enrollment, maintain attendance records, and support teachers and administrators with scheduling and paperwork. The role often involves managing confidential information, coordinating meetings, and ensuring that the school office runs smoothly. Collaboration is common with faculty, students, parents, and district officials, making strong communication and organizational skills essential.

What are the key skills and qualifications needed to thrive as a school administrative assistant, and why are they important?

To thrive as a School Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or an associate degree. Familiarity with office software such as Microsoft Office Suite, student information systems, and basic bookkeeping tools is often required. Excellent communication, multitasking, and interpersonal skills help you manage inquiries and support staff, students, and parents effectively. These competencies ensure the smooth operation of school offices and foster a supportive, well-organized educational environment.

What is the difference between School Administrative Assistant vs School Secretary?

AspectSchool Administrative AssistantSchool Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma or equivalent; administrative or clerical certifications are common
Work EnvironmentElementary, middle, or high schools; supporting administrative tasksFront office; handling communication, scheduling, and record-keeping
Employer & Industry UsagePublic and private schools; administrative support rolesPrimarily in schools; clerical and administrative support
Common Search & ComparisonOften compared for administrative support roles in schoolsFrequently searched as a similar role to School Administrative Assistant

The School Administrative Assistant and School Secretary roles share many similarities, including work environment and required credentials. While both support school operations, the Administrative Assistant may handle more diverse administrative tasks, whereas the Secretary often focuses on front-office duties. Understanding these differences can help job seekers identify the right position for their skills and career goals.

How to become a school administrative assistant?

To become a school administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some positions may require experience with office software like Microsoft Office and familiarity with school procedures; additional certifications in office administration can be beneficial.
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School Administrative Assistant jobs near you

School Administrative Assistant - Full Time

Most Precious Blood Catholic Parish In Denver

Denver, CO • On-site

$22 - $26/hr

Full-time

Re-posted 22 days ago

Job description

Description:

School Administrative Assistant - Full Time
Archdiocese Of Denver - Denver, CO
$22 - $26 an hour


Job Title: School Administrative Assistant - Full TIme


Location:
Most Precious Blood Catholic School
3959 E. Iliff Avenue
Denver, Colorado 80120


Position Summary:

Join our dynamic team as the School Administrative Assistant serves as the central point of communication and organization within the school, supporting students, families, teachers and staff. This role ensures the smooth day-to-day operation of the school office while maintaining accurate records, assisting with student services, and coordinating key administrative functions.


Essential Job Functions (Responsibilities):

  • Provide comprehensive secretarial and administrative support to the administration team and school office
  • Prepare documents, reports, and correspondence for the administration team
  • Maintain student attendance records and communicate with families regarding absences
  • Manage volunteer and visitor sign-in procedures, student attendance sheets, and the school's main entrance
  • Monitor electronic door security, maintain door access codes, and coordinate with the IT department as needed
  • Maintain records and inventory of all school keys and access distribution.
  • Coordinate annual student registration and maintain related records
  • Organize, maintain, and update student records, including health, immunization, injury, evaluation, and field trip documentation
  • Submit required immunization reports to the Health Department and maintain current certification requirements
  • Administer daily student medications and maintain accurate records
  • Maintain substitute teacher lists and related materials
  • Post school announcements to the marquee
  • Assist with emergency drills and maintain required records
  • Prepare and distribute student transcripts and records requests, including those for graduating eighth-grade students
  • Perform other duties as assigned by the administration team

Essential Dispositions & Abilities:

  • Commitment to the dignity of each child and the mission of Catholic education
  • Strong ability to build positive, professional relationships with families, students and staff
  • Strong organizational and multitasking skills
  • Excellent communication and interpersonal abilities
  • Ability to follow direction and implement feedback consistently
  • Professionalism and strict adherence to confidentiality
  • Calm, supportive presence in challenging situations
  • Meets staff development guidelines as set forth by the Archdiocese/local administration

Competencies, Qualifications, and Requirements:

  • Be a fully initiated Catholic in the communion of the Catholic Church and intentionally living out the five precepts of the Church (CCC 2041–2043)
  • Refrain from any conduct or lifestyle that would cause scandal or contradict Catholic doctrine or morals
  • Basic proficiency with educational technology and digital platforms required
  • Strong organizational and task management skills
  • Ability to obtain and maintain required Archdiocese of Denver training and Safe Environment certification
  • Must meet all employment requirements for a Catholic school setting

Education and Experience:

  • Minimum of a high school diploma required
  • Compliance with Safe Environment requirements
  • Basic First Aid knowledge preferred - school will train
  • Strong Computer Skills and ability to learn all new programs (familiarity with FACTS and Flocknote preferred)
  • Spanish and English bilingual preferred

Physical Requirements:

  • Requires lifting up to 40 pounds and carrying up to 40 pounds.
  • Ability to execute appropriate safety and emergency procedures, including leading evacuations and providing basic first aid.

Start Date: July 2026

Requirements:

School Administrative Assistant - Full Time
Archdiocese Of Denver - Denver, CO
$22 - $26 an hour


Job Title: School Administrative Assistant - Full TIme


Location:
Most Precious Blood Catholic School
3959 E. Iliff Avenue
Denver, Colorado 80120


Position Summary:

The School Administrative Assistant serves as the central point of communication and organization within the school, supporting students, families, teachers and staff. This role ensures the smooth day-to-day operation of the school office while maintaining accurate records, assisting with student services, and coordinating key administrative functions.


Essential Job Functions (Responsibilities):

  • Provide comprehensive secretarial and administrative support to the administration team and school office
  • Prepare documents, reports, and correspondence for the administration team
  • Maintain student attendance records and communicate with families regarding absences
  • Manage volunteer and visitor sign-in procedures, student attendance sheets, and the school's main entrance
  • Monitor electronic door security, maintain door access codes, and coordinate with the IT department as needed
  • Maintain records and inventory of all school keys and access distribution.
  • Coordinate annual student registration and maintain related records
  • Organize, maintain, and update student records, including health, immunization, injury, evaluation, and field trip documentation
  • Submit required immunization reports to the Health Department and maintain current certification requirements
  • Administer daily student medications and maintain accurate records
  • Maintain substitute teacher lists and related materials
  • Post school announcements to the marquee
  • Assist with emergency drills and maintain required records
  • Prepare and distribute student transcripts and records requests, including those for graduating eighth-grade students
  • Perform other duties as assigned by the administration team

Essential Dispositions & Abilities:

  • Commitment to the dignity of each child and the mission of Catholic education
  • Strong ability to build positive, professional relationships with families, students and staff
  • Strong organizational and multitasking skills
  • Excellent communication and interpersonal abilities
  • Ability to follow direction and implement feedback consistently
  • Professionalism and strict adherence to confidentiality
  • Calm, supportive presence in challenging situations
  • Meets staff development guidelines as set forth by the Archdiocese/local administration

Competencies, Qualifications, and Requirements:

  • Be a fully initiated Catholic in the communion of the Catholic Church and intentionally living out the five precepts of the Church (CCC 2041–2043)
  • Refrain from any conduct or lifestyle that would cause scandal or contradict Catholic doctrine or morals
  • Basic proficiency with educational technology and digital platforms required
  • Strong organizational and task management skills
  • Ability to obtain and maintain required Archdiocese of Denver training and Safe Environment certification
  • Must meet all employment requirements for a Catholic school setting

Education and Experience:

  • Minimum of a high school diploma required
  • Compliance with Safe Environment requirements
  • Basic First Aid knowledge preferred - school will train
  • Strong Computer Skills and ability to learn all new programs (familiarity with FACTS and Flocknote preferred)
  • Spanish and English bilingual preferred

Physical Requirements:

  • Requires lifting up to 40 pounds and carrying up to 40 pounds.
  • Ability to execute appropriate safety and emergency procedures, including leading evacuations and providing basic first aid.

Start Date: July 2026