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School Administrative Assistant Jobs (NOW HIRING)

Heartshare

School Administrative Assistant

Queens, NY · On-site

$20 - $24/hr

The School Administrative Assistant in the Education Division provides essential support to ensure the smooth operation of our Pre-School and services. This role is responsible for managing daily ...

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How much do school administrative assistant jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for school administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive roles, with salaries reaching over $70,000 annually. Factors influencing pay include experience, certifications, location, and the complexity of the role, with executive or senior administrative assistants earning the most.

What are the typical daily responsibilities of a School Administrative Assistant?

School Administrative Assistants typically manage front office operations, including greeting visitors, answering phones, and handling correspondence. They assist with student enrollment, maintain attendance records, and support teachers and administrators with scheduling and paperwork. The role often involves managing confidential information, coordinating meetings, and ensuring that the school office runs smoothly. Collaboration is common with faculty, students, parents, and district officials, making strong communication and organizational skills essential.

What are the key skills and qualifications needed to thrive as a School Administrative Assistant, and why are they important?

To thrive as a School Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or an associate degree. Familiarity with office software such as Microsoft Office Suite, student information systems, and basic bookkeeping tools is often required. Excellent communication, multitasking, and interpersonal skills help you manage inquiries and support staff, students, and parents effectively. These competencies ensure the smooth operation of school offices and foster a supportive, well-organized educational environment.

What is the salary for a school administrative assistant?

The average salary for a school administrative assistant typically ranges from $25,000 to $45,000 per year, depending on experience, education, and location. Many positions also offer benefits such as health insurance and paid time off, and proficiency in office software is often required.

What is the difference between School Administrative Assistant vs School Secretary?

AspectSchool Administrative AssistantSchool Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma or equivalent; administrative or clerical certifications are common
Work EnvironmentElementary, middle, or high schools; supporting administrative tasksFront office; handling communication, scheduling, and record-keeping
Employer & Industry UsagePublic and private schools; administrative support rolesPrimarily in schools; clerical and administrative support
Common Search & ComparisonOften compared for administrative support roles in schoolsFrequently searched as a similar role to School Administrative Assistant

The School Administrative Assistant and School Secretary roles share many similarities, including work environment and required credentials. While both support school operations, the Administrative Assistant may handle more diverse administrative tasks, whereas the Secretary often focuses on front-office duties. Understanding these differences can help job seekers identify the right position for their skills and career goals.

What does a school administrative assistant do?

A school administrative assistant is responsible for providing clerical and organizational support to the school's staff, faculty, and administration. Their duties often include answering phones, managing schedules, handling correspondence, maintaining student records, and assisting with daily school operations. They play a crucial role in ensuring the smooth functioning of the school office and act as a point of contact for students, parents, and teachers.

How to get an administrative job at a school?

To get an administrative job at a school, candidates typically need a high school diploma or equivalent, with many positions requiring postsecondary education such as an associate's or bachelor's degree in education administration, business, or related fields. Relevant skills include organization, communication, and proficiency with office software; prior experience in office management or education settings can be advantageous. Applying through school district websites, submitting a well-crafted resume, and preparing for interviews are key steps in the process.

How much do admin assistants get paid?

School administrative assistants typically earn between $25,000 and $45,000 annually, depending on experience, education, and location. Entry-level positions may start lower, while experienced assistants or those in higher-paying districts can earn more. The role often requires strong organizational skills and familiarity with office software.
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School Administrative Assistant jobs near you
School Administrative Assistant

School Administrative Assistant

Zionsville Community Schools

Zionsville, IN • On-site

$17.50 - $23.50/hr

Other

Re-posted yesterday

Job description

Zionsville Community High School is seeking applicants for the School Administrative Assistant.  This position is full time, benefits eligible.

Position Summary: This position will provide administrative support to the middle school building front office by serving as first point of contact for visitors.  Specific duties will include coordination of daily school administrative functions; assure the smooth and efficient operation of school office, and excellent communication with visitors, building administration and all building staff.

Essential Functions:

  1. Serve as first point of contact to students/families by greeting visitors, answering phones, responding to all building inquiries and providing school tours when necessary.
  2. Perform the necessary office routines and practices associated with a fast paced, productive school office.
  3. Maintain student permanent records, absence affidavits and report card records as required by the state.
  4. Coordinate and arrange building substitutes in conjunction with the Subcoordinator while utilizing absence management process.
  5. Review and monitor staff timesheets in a timely manner and make sure all are in compliance with current staffing regulations and are sent to payroll in a timely fashion.
  6. Provide administrative support to Building Principal.
  7. Upkeep of the middle school homepage/website, including incorporation of daily announcements.
  8. Coordinate distribution of all written communications and e-communique from the school.
  9. Perform work on special projects and community outreach, as directed by building principal.
  10. Serve as member of school safety team which includes assisting with building evacuations and ensuring teachers have all required materials, evacuation bags, and supplies.

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