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Nih Administrative Support Jobs (NOW HIRING)

Contemporaries

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Administrative Assistant II

Bethesda, MD · On-site

$21 - $23/hr

We are looking for candidates who have previous NIH, HHS, or related administrative support experience. In this role, selected candidates will provide a mix of administrative and general clerical ...

Guidehouse

Administrative Assistant

Bethesda, MD

$19.25 - $26/hr

We are seeking an Administrative Assistant to support the National Institutes of Health (NIH), National Human Genome Research Institute (NHGRI), Extramural Research Program. This position will ...

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Guidehouse

Administrative Assistant

Bethesda, MD · On-site

$19.25 - $26/hr

We are seeking an Administrative Assistant to support the National Institutes of Health (NIH), National Human Genome Research Institute (NHGRI), Extramural Research Program. This position will ...

Caltech

Administrative Assistant

Pasadena, CA · On-site

$19.75 - $26.50/hr

Provide administrative assistance to professors and research groups. * Tailor support to individual ... Prepare and collate grant proposal supporting sections, including for NIH submissions. * Provide ...

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Nih Administrative Support information

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How much do nih administrative support jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for nih administrative support in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What is the difference between Nih Administrative Support vs Medical Administrative Assistant?

AspectNih Administrative SupportMedical Administrative Assistant
CredentialsTypically requires administrative or clerical certificationsOften requires medical office administration certification or related training
Work EnvironmentGovernment or research institutions, administrative officesMedical clinics, hospitals, healthcare facilities
Employer & IndustryGovernment agencies, research institutionsHealthcare providers, clinics, hospitals
Common Search & ComparisonOften compared for administrative roles in government or research settingsCompared for healthcare administrative roles

The Nih Administrative Support role focuses on administrative tasks within government or research settings, requiring general administrative skills. In contrast, Medical Administrative Assistants work specifically in healthcare environments, handling medical records, scheduling, and patient communication. While both roles involve administrative duties, their industry focus and required certifications differ significantly.

What are some common challenges faced by NIH Administrative Support staff and how can they be managed?

NIH Administrative Support staff often juggle multiple priorities, such as scheduling meetings, managing records, and coordinating communication among teams and external stakeholders. One common challenge is adapting to frequently changing deadlines or project scopes. Effective time management, clear communication, and proactive organization are essential for staying on top of tasks. Building strong relationships with colleagues and supervisors also helps streamline workflows and resolve issues quickly.

What are NIH Administrative Support roles?

NIH Administrative Support roles are positions within the National Institutes of Health (NIH) that provide essential clerical, organizational, and operational assistance to various departments and research teams. Individuals in these roles handle tasks such as scheduling meetings, managing correspondence, maintaining records, and supporting project coordination. Their work ensures that NIH programs and research activities run smoothly and efficiently. Administrative support staff are crucial for the daily operations of the NIH and often interact with scientists, clinicians, and other administrative personnel.

What are the key skills and qualifications needed to thrive as an NIH Administrative Support professional, and why are they important?

To thrive as an NIH Administrative Support professional, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by experience or education in business or administrative fields. Familiarity with NIH-specific systems such as NBS, eRA Commons, and Microsoft Office Suite is commonly required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate between teams and manage competing priorities. These skills ensure smooth administrative operations, support scientific and research staff, and contribute to the overall mission of the NIH.
More about Nih Administrative Support jobs
What states have the most Nih Administrative Support jobs? States with the most job openings for Nih Administrative Support jobs include:
What job categories do people searching Nih Administrative Support jobs look for? The top searched job categories for Nih Administrative Support jobs are:
Nih Administrative Support jobs near you
Infographic showing various Nih Administrative Support job openings in the United States as of July 2026, with employment types broken down into 100% Full Time. Highlights an 94% In-person, and 6% Remote job distribution, with an average salary of $44,338 per year, or $21.3 per hour.
Administrative Assistant II

Administrative Assistant II

Contemporaries

Bethesda, MD • On-site

$21 - $23/hr

Contractor

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

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Job description

Contemporaries Inc. is a government contracting firm supporting the National Institutes of Health (NIH) in their efforts to hire an Admin II on a long-term contract. We are looking for candidates who have previous NIH, HHS, or related administrative support experience. In this role, selected candidates will provide a mix of administrative and general clerical support, helping to coordinate daily operations, manage documentation, and keep internal processes running smoothly. This position requires hands-on experience using tools such as Excel for tracking and reporting, SharePoint for document management, and federal travel systems (e.g., Concur) to support travel coordination and processing. The ideal candidate is organized, detail-oriented, and comfortable supporting multiple priorities while ensuring accuracy and efficiency.

Duties:

  • Coordinate meeting logistics, including scheduling, conference room setup, A/V support, material preparation, and tracking action items
  • Maintain and update tracking logs, reports, and an electronic “tickler” system (using tools like Excel and SharePoint) to ensure deadlines and follow-ups are met
  • Generate, process, and track purchase requests for supplies, equipment, and services; resolve delivery and shipment issues
  • Support budget formulation by compiling, verifying, and analyzing financial data in Excel; assist with monitoring expenditures across program areas
  • Assist with recruitment, onboarding/offboarding, and personnel processing; prepare and track personnel action packages
  • Conduct detailed reviews of personnel actions (appointments, renewals, terminations, conversions, and reassignments) for accuracy and compliance
  • Serve as liaison to HR to resolve processing issues and follow up on submitted personnel actions
  • Draft, edit, and proofread documents; maintain and organize files and records within SharePoint and other systems
  • Prepare and review administrative documents including purchase requests, travel authorizations, vouchers, and training requests
  • Coordinate travel using federal travel systems (e.g., Concur), including authorizations, vouchers, and travel arrangements
  • Serve as timekeeper, maintaining accurate time and attendance records and resolving discrepancies
  • Communicate project status, timelines, and administrative requirements to stakeholders; provide general administrative support as needed

Profile:

  • Administrative or operations support experience, preferably within the federal government or NIH environment
  • Prior experience supporting the National Institutes of Health or a similar HHS agency strongly preferred
  • Hands-on experience with NIH administrative systems such as ITAS (timekeeping), NED (personnel tracking), and SharePoint for document management
  • Experience using federal travel systems (e.g., Concur) to process travel authorizations, vouchers, and reimbursements
  • Proficiency in Microsoft Office Suite, with strong emphasis on Excel (tracking, reporting, and data organization)
  • Familiarity with federal procurement and administrative processes, including purchase requests, tracking orders, and resolving discrepancies
  • Experience supporting personnel actions, onboarding/offboarding, and working with HR teams or systems
  • Strong organizational skills with the ability to manage multiple priorities, track deadlines, and maintain accurate records
  • Excellent written and verbal communication skills, with the ability to draft, edit, and proofread professional documents
  • Ability to work in a fast-paced, detail-oriented environment supporting multiple stakeholders and competing priorities

Company Description

Contemporaries is a government contracting firm who has been providing HR and Staff support to both federal and private organizations for over 35 years. Specializing in Administrative and related opportunities, while also working with Scientific, IT, Legal, Research, and related opportunities.