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Nih Administrative Support Jobs (NOW HIRING)

FEFA LLC

Administrative Support Specialist III

Bethesda, MD · On-site

$30 - $31.50/hr

This is a general summary of the responsibilities associated with the position of Administrative Support Specialist III in support for the NIH, Laboratory Animal Research Contract (LARC), Task Order ...

FEFA LLC

Administrative Support Specialist III

Bethesda, MD · On-site

$30 - $31.50/hr

This is a general summary of the responsibilities associated with the position of Administrative Support Specialist III in support for the NIH, Laboratory Animal Research Contract (LARC), Task Order ...

FEFA LLC

Administrative Support Specialist III

Bethesda, MD · On-site

$30 - $31.50/hr

This is a general summary of the responsibilities associated with the position of Administrative Support Specialist III in support for the NIH, Laboratory Animal Research Contract (LARC), Task Order ...

ADP, Inc.

Office Manager - NINDS

Bethesda, MD · On-site

$70 - $90/hr

... supporting NINDS at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits. Responsibilities General administrative tasks to include:

New

Caltech

Administrative Assistant

Pasadena, CA · On-site

$19.75 - $26.50/hr

Provide administrative assistance to professors and research groups. * Tailor support to individual ... Prepare and collate grant proposal supporting sections, including for NIH submissions. * Provide ...

Salk

Lab Administrative Manager

California, MO · On-site

$71.50 - $95/hr

... NIH grant. Uses initiative, resourcefulness, and good judgment to handle a wide variety of administrative and support duties such as project management, maintaining filing systems, processing ...

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Nih Administrative Support information

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How much do nih administrative support jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for nih administrative support in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What is NIH Administrative Support?

NIH Administrative Support roles are positions within the National Institutes of Health (NIH) that provide essential clerical, organizational, and operational assistance to various departments and research teams. Individuals in these roles handle tasks such as scheduling meetings, managing correspondence, maintaining records, and supporting project coordination. Their work ensures that NIH programs and research activities run smoothly and efficiently. Administrative support staff are crucial for the daily operations of the NIH and often interact with scientists, clinicians, and other administrative personnel.

What skills and qualifications are needed for NIH Administrative Support?

To thrive as an NIH Administrative Support professional, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by experience or education in business or administrative fields. Familiarity with NIH-specific systems such as NBS, eRA Commons, and Microsoft Office Suite is commonly required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate between teams and manage competing priorities. These skills ensure smooth administrative operations, support scientific and research staff, and contribute to the overall mission of the NIH.

What are common challenges faced by NIH Administrative Support staff and how can they be managed?

NIH Administrative Support staff often juggle multiple priorities, such as scheduling meetings, managing records, and coordinating communication among teams and external stakeholders. One common challenge is adapting to frequently changing deadlines or project scopes. Effective time management, clear communication, and proactive organization are essential for staying on top of tasks. Building strong relationships with colleagues and supervisors also helps streamline workflows and resolve issues quickly.

What is the difference between Nih Administrative Support vs Medical Administrative Assistant?

AspectNih Administrative SupportMedical Administrative Assistant
CredentialsTypically requires administrative or clerical certificationsOften requires medical office administration certification or related training
Work EnvironmentGovernment or research institutions, administrative officesMedical clinics, hospitals, healthcare facilities
Employer & IndustryGovernment agencies, research institutionsHealthcare providers, clinics, hospitals
Common Search & ComparisonOften compared for administrative roles in government or research settingsCompared for healthcare administrative roles

The Nih Administrative Support role focuses on administrative tasks within government or research settings, requiring general administrative skills. In contrast, Medical Administrative Assistants work specifically in healthcare environments, handling medical records, scheduling, and patient communication. While both roles involve administrative duties, their industry focus and required certifications differ significantly.

More about Nih Administrative Support jobs

What states have the most Nih Administrative Support jobs?

States with the most job openings for Nih Administrative Support jobs include:

What job categories do people searching Nih Administrative Support jobs look for?

The top searched job categories for Nih Administrative Support jobs are:

Nih Administrative Support jobs near you
Infographic showing various Nih Administrative Support job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, and 4% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $44,338 per year, or $21.3 per hour.

Administrative Support Specialist III (NIH/DVR, Bethesda, MD)

Priority One Services

Bethesda, MD • On-site

$55 - $70/hr

Other

Posted 2 days ago

New

Job description

JOB TITLE: Administrative Support Specialist III

Summary:

Under the direction of Contract Program Management, Project Managers, and government personnel the Administrative Support Specialist III shall primarily perform administrative duties and procurement for research animal facilities. While performing these duties, the employee will primarily be working with a computer and typing; will infrequently be exposed to laboratory animals, specifically rodents. Must be comfortable working in an environment where laboratory animals are housed and interacting with researchers, government personnel and contract managers .

Requirements:

  • High school diploma or general education degree (GED) required, and four years of experience working in administrative support required.
  • Computer literacy in Microsoft Outlook, word processing, and database record keeping required; Microsoft Suite, i.e., Excel, Outlook, Word, and PowerPoint.
  • Ability to learn and use specific administrative software unique to NIH (POTS, NEDS, DVMAX, etc.).
  • Ability to work independently with minimal supervision; ability to multitask and possess excellent organizational skills.
  • Comprehension of medical terminology helpful.
  • Be able to effectively and constructively interact with a wide variety of people both inside and outside the NIH.
  • Must be able to follow verbal and written instructions and exhibit interpersonal skills that are conducive to effective communication and that contribute to a congenial work environment.

The duties for the Administrative Support Specialist III will include:

  • Generate reports, memos, and spreadsheets within strict deadlines, using various types of software such as Microsoft Word, Excel, Access, Outlook, and PowerPoint.
  • Utilize and maintain facility-specific software and maintain census data, responding to animal order questions and other pertinent information, as well as generating cage cards; updating animal numbers available per protocol, and ensuring Animal Study Protocols (ASPs) are up to date.
  • Answer phones, file, and distribute correspondence as necessary.
  • Coordinate activation/deactivation of contract personnel through NIH Enterprise Directory (NED).
  • Schedule travel arrangements for government personnel in the GCE travel system.
  • Maintain office coverage and request coverage when away from your desk.
  • Monitor facility entrance door and assist visitors. Sign in visitors and verify foot pattern within the vivarium.
  • Assisting all researchers, clients, and associates with their inquiries and requests.
  • Perform the duties of the campus shipping coordinator – Import and Export.
  • Schedule all on-campus shipping deliveries to other facilities.
  • Prepare all facility and supply ordering requests, filing, and receiving. (NIH Business System) POTS System for writing justification for orders
  • Working with various vendors on retiring quotes for PPE, Animal enrichment orders, and other laboratory supplies.
  • Manage researcher animal orders through the Centralized Animal Procurement System (CAPS).
  • Receive live animals from vendors, prepare cage cards, and alert supervisory staff of arrival.
  • Office assistance with filing records, making signs, cards, and lamination.
  • Position is subject to additional duties assigned by Contract Management and government personnel.
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