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What are Department Assistant III positions?

Department Assistant III positions are administrative roles found in various organizations, where employees perform advanced clerical, secretarial, and administrative support tasks. Individuals in this job typically handle scheduling, correspondence, data entry, document preparation, and may coordinate office operations or special projects. They often serve as a key point of contact within a department and may provide guidance to other support staff. This role requires strong organizational, communication, and computer skills, as well as the ability to manage multiple tasks simultaneously.

What are some common challenges faced by a Department Assistant III, and how can they be managed effectively?

Department Assistant III roles often involve juggling multiple administrative tasks and prioritizing requests from various team members. A common challenge is managing time efficiently while supporting several projects and handling last-minute changes. To succeed, it's important to develop strong organizational skills, maintain clear communication with supervisors and colleagues, and utilize digital tools for scheduling and documentation. Proactively seeking clarification on priorities and setting realistic timelines can help manage workload and reduce stress.

What are the key skills and qualifications needed to thrive as a Department Assistant III, and why are they important?

To thrive as a Department Assistant III, you need strong organizational, administrative, and communication skills, often supported by a high school diploma or equivalent and relevant office experience. Proficiency with office software such as Microsoft Office Suite, scheduling systems, and internal databases is typically required. Attention to detail, problem-solving abilities, and a proactive attitude are important soft skills for excelling in this role. These skills and qualities are essential for efficiently supporting departmental operations, ensuring accurate records, and facilitating smooth workflows.

What is the difference between Department Assistant Iii vs Department Assistant Ii?

AspectDepartment Assistant IiiDepartment Assistant Ii
Required CredentialsHigh school diploma; some roles may prefer additional certificationsHigh school diploma; similar credential requirements
Work EnvironmentOffice settings within various departments, supporting administrative tasksOffice environments, assisting with routine administrative duties
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsSimilar industries, often in entry to mid-level administrative roles
Search & Comparison IntentOften searched by those seeking more advanced administrative support rolesTypically compared for entry-level or support positions

The Department Assistant Iii generally involves more complex administrative tasks and may require additional experience or certifications compared to the Department Assistant Ii. Both roles are vital in supporting departmental operations within various industries, but the Iii level often indicates a higher level of responsibility and expertise.

More about Department Assistant Iii jobs
What cities are hiring for Department Assistant Iii jobs? Cities with the most Department Assistant Iii job openings:
What states have the most Department Assistant Iii jobs? States with the most job openings for Department Assistant Iii jobs include:
What job categories do people searching Department Assistant Iii jobs look for? The top searched job categories for Department Assistant Iii jobs are:
Department Assistant Iii jobs near you
Infographic showing various Department Assistant Iii job openings in the United States as of June 2026, with employment types broken down into 86% Full Time, 13% Part Time, and 1% Temporary. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Department Assistant III- Radiology

Shriners Children's Chicago

Portland, OR

Other

Posted 12 days ago

Job description

Department Assistant III

The Department Assistant III performs a variety of secretarial and responsible clerical functions, and acts as resource to staff, patients, families and public regarding assigned areas of responsibilities. Additionally, this position supports the department director in completion of administrative tasks and departmental operations. Shriners Portland is looking for a Department Assistant III to support the Radiology Department.

Title: Department Assistant III

Department: Radiology

Hours: PRN

Responsibilities
  • Performs responsible clerical support for the Diagnostic Imaging manager and support staff
  • Performs a variety of general clerical support functions to ensure the smooth flow of work within the department
  • Answers telephone, directs calls to appropriate individuals or department, takes and conveys clear messages, and prioritizes incoming calls for the Diagnostic Imaging manager
  • Maintains sign-in and sign-out record of films out of the department or file area with guidelines
  • Maintains departmental files and record keeping systems
  • Tracking imaging procedures done at outside medical facilities/imaging centers

Note: This is not an all-inclusive list of this job's responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.

Qualifications

Preferred

  • High school diploma/GED
  • One year of experience in a health-care office setting
  • Excellent customer service skills
  • Multi-line telephone experience
  • Effective communication and interpersonal skills
  • Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Bilingual English/ Spanish

Apply