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Department Assistant Iii Jobs (NOW HIRING)

School of Visual Arts

Department Assistant

New York, NY · On-site

$31.58/hr

JOB TITLE: Department Assistant JOB POSTED: July 20, 2026 DEPARTMENT: BFA Advertising and BFA ... Department Chair and Director of Operations SCHEDULE: Part-Time (3 days/week, 21 hours/week ...

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Department Assistant Iii information

What are Department Assistant III positions?

Department Assistant III positions are administrative roles found in various organizations, where employees perform advanced clerical, secretarial, and administrative support tasks. Individuals in this job typically handle scheduling, correspondence, data entry, document preparation, and may coordinate office operations or special projects. They often serve as a key point of contact within a department and may provide guidance to other support staff. This role requires strong organizational, communication, and computer skills, as well as the ability to manage multiple tasks simultaneously.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, with salaries reaching over $70,000 annually in some cases. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the most among administrative support positions.

What are some common challenges faced by a Department Assistant III, and how can they be managed effectively?

Department Assistant III roles often involve juggling multiple administrative tasks and prioritizing requests from various team members. A common challenge is managing time efficiently while supporting several projects and handling last-minute changes. To succeed, it's important to develop strong organizational skills, maintain clear communication with supervisors and colleagues, and utilize digital tools for scheduling and documentation. Proactively seeking clarification on priorities and setting realistic timelines can help manage workload and reduce stress.

What is an office assistant III?

An Office Assistant III is a clerical position responsible for administrative support tasks such as data entry, filing, scheduling, and customer service. This role typically requires experience with office software like Microsoft Office and may involve supervising lower-level clerical staff or handling more complex duties than entry-level positions.

What does a department assistant do?

A Department Assistant III provides administrative support within a specific department, handling tasks such as scheduling, data entry, correspondence, and document management. They often use office software like Microsoft Office and may coordinate meetings or assist with project organization to ensure smooth department operations.

What are the key skills and qualifications needed to thrive as a Department Assistant III, and why are they important?

To thrive as a Department Assistant III, you need strong organizational, administrative, and communication skills, often supported by a high school diploma or equivalent and relevant office experience. Proficiency with office software such as Microsoft Office Suite, scheduling systems, and internal databases is typically required. Attention to detail, problem-solving abilities, and a proactive attitude are important soft skills for excelling in this role. These skills and qualities are essential for efficiently supporting departmental operations, ensuring accurate records, and facilitating smooth workflows.

How much is the salary of an administrative assistant III?

The salary of an Administrative Assistant III typically ranges from $40,000 to $55,000 annually, depending on location, experience, and organization size. This role often requires advanced clerical skills, proficiency with office software, and sometimes supervisory responsibilities.

What is the difference between Department Assistant Iii vs Department Assistant Ii?

AspectDepartment Assistant IiiDepartment Assistant Ii
Required CredentialsHigh school diploma; some roles may prefer additional certificationsHigh school diploma; similar credential requirements
Work EnvironmentOffice settings within various departments, supporting administrative tasksOffice environments, assisting with routine administrative duties
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsSimilar industries, often in entry to mid-level administrative roles
Search & Comparison IntentOften searched by those seeking more advanced administrative support rolesTypically compared for entry-level or support positions

The Department Assistant Iii generally involves more complex administrative tasks and may require additional experience or certifications compared to the Department Assistant Ii. Both roles are vital in supporting departmental operations within various industries, but the Iii level often indicates a higher level of responsibility and expertise.

More about Department Assistant Iii jobs
What cities are hiring for Department Assistant Iii jobs? Cities with the most Department Assistant Iii job openings:
What states have the most Department Assistant Iii jobs? States with the most job openings for Department Assistant Iii jobs include:
What job categories do people searching Department Assistant Iii jobs look for? The top searched job categories for Department Assistant Iii jobs are:
Department Assistant Iii jobs near you
Infographic showing various Department Assistant Iii job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Department Assistant 3

Department Assistant 3

Case Western Reserve University

Cleveland, OH • On-site

$19.41/hr

Full-time

Medical, Retirement, PTO

Posted 9 days ago

Case Western Reserve University rating

8.9

Company rating: 8.9 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

35th of 612 rated colleges and universities

Job description

Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.41 per hour, depending on qualifications, experience, department budgets, and industry data.
Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.
Job Description
POSITION OBJECTIVE
Working under general direction, the department assistant 3 provides comprehensive administrative support to the Alumni Relations and Development department. This position will be responsible for the overall operational activities of the office and is integrally involved with complex situations on a regular basis. This position requires a high degree of judgment, balanced assertiveness and graciousness, responsibility, organization, management, strong attention to detail, efficiency, and communication (written and oral) skills.
ESSENTIAL FUNCTIONS
  1. Primary lead for department's administrative functions, including serving as initial/main contact for department, including telephone, email, and personal interactions with visitors and/or community members. Overall responsibility for smooth functioning of department. Coordinate workflow between development, alumni relations, and donor relations functions. Responsible for accurate compilation and maintenance of files, including records of a confidential nature. Manage department mailings and mailing lists to ensure they are updated on a regular basis. (35%)
  2. Provide staff service to development initiatives. Prepare acknowledgement of gifts and pledges on a weekly basis for the dean, associate dean of alumni relations and development. Process gifts (credit cards, checks, and stock). Support the associate dean in identification, cultivation, and solicitation of donors by providing assistance in identifying and evaluating prospects, arranging, and securing appointments, requesting research and maintaining donor database (25%)
  3. Work with assistant director of alumni relations and donor engagement on events, such as homecoming and reunion weekend and departmental alumni receptions, including, but not limited to, requisitions, registrations, event attendance and preparation. Assist with nursing school alumni and donor events, such as homecoming and reunion weekend, including, but not limited to, event coordination, registration, and on-site support. (20%).
  4. Responsible for assistance in maintaining alumni database. Act as liaison to Advancement Services to request appropriate reports, make phone/address changes for alumni/friends and ensure proper gift crediting. (10%)

NONESSENTIAL FUNCTIONS
  1. Facilitates communications within and between departments and the university, including managing departmental calendar and coordinating all scheduling for department and non-department meetings and functions. Responsible for compilation, proofreading and editing of accurate correspondence, minutes, reports, records, proposals, and agendas. (5%)
  2. Prepare or assist in preparing event budgets and reconcile monthly expense statements. Process all P, D and T card transactions and purchase requisition forms for department. Prepare travel arrangements and itineraries, travel expense statements and disbursement. May authorize routine department expenditures. (5%)
  3. Perform other duties as assigned. (<1>

CONTACTS
Department: Daily contact with associate dean of alumni relations and development, senior
director and director of development, assistant director of alumni relations and donor engagement, and assistant director of leadership annual and special giving. Regular contact with school faculty and senior administrators. Regular contact with Dean. Daily contact with alumni, students, volunteers, donors, and prospects to represent the school and university in these contacts.
University: Regular contact with central development staff, development officers, and university trustees during daily activities.
External: Daily contact with vendors to exchange information regarding quotes, invoices, etc.
Students: Daily contact with student workers to manage day-to-day activities.
SUPERVISORY RESPONSIBILITY
This position has no direct supervision of staff employees.
QUALIFICATIONS
Experience: 5 or more years of related experience required.
Education: High school education is required; Bachelor's degree prefer.
REQUIRED SKILLS
  1. Must possess a high level of maturity, professionalism, judgment, and discretion.
  2. Excellent written and oral communication skills, including taking the time to understand points being made and asking questions as appropriate.
  3. Ability to actively learn ¿ understanding the implications of new information for both current and future problem-solving and decision-making.
  4. Ability to balance competing needs of wide-ranging activities, events, and deadlines.
  5. Excellent typing skills and superior knowledge of office software and computers.
  6. Must be team-oriented and foster a positive work environment.
  7. Must be multi-task oriented with ability to prioritize assignments from multiple supervisors.
  8. Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
  9. Ability to interact with colleagues, supervisors and customers face to face.
  10. Ability to meet consistent attendance.
  11. Willingness to learn and utilize Artificial Intelligence (AI).

WORKING CONDITIONS
General office atmosphere. The employee will perform repetitive motion using computer mouse and keyboard to type.
Hybrid Eligibility
This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.
EEO Statement
Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.
Reasonable Accommodations
Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.
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