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Medical Office Administrative Assistant Jobs (NOW HIRING)

PETER ACCETTA M D

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Medical Office - Administrative Assistant

Orchard Park, NY · On-site

$21 - $22/hr

Full Time - Medical Office - Administrative Assistant Position Summary: Private Medical Office located in Orchard Park is seeking an Administrative Assistant to provide a welcoming experience to our ...

PETER ACCETTA M D

Be Seen First

Medical Office - Administrative Assistant

Orchard Park, NY · On-site

$21 - $22/hr

Full Time - Medical Office - Administrative Assistant Position Summary: Private Medical Office located in Orchard Park is seeking an Administrative Assistant to provide a welcoming experience to our ...

Auburn Medical Group

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Medical Office Administrative Assistant

Auburn, CA · On-site

$23/hr

Auburn Medical Group is a growing primary care practice with seven providers. We are seeking a full time front office administrative assistant. Hours are 8-5 Monday-Thursday, 8-4 Friday. The ideal ...

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Complexly

Office Administrative Assistant

Missoula, MT · On-site

$25 - $27/hr

Office Administrative Assistant The Office Administrative Assistant is tasked with overseeing day to day Missoula office operations and supports a variety of other administrative work, as needed.

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Medical Office Administrative Assistant information

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How much do medical office administrative assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for medical office administrative assistant in the United States is $21.38, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $23.32 per hour, depending on experience, location, and employer.

What does a medical office administrative assistant do?

A Medical Office Administrative Assistant is responsible for managing the front office operations of a healthcare facility. Their duties typically include scheduling appointments, answering phones, maintaining patient records, handling billing and insurance paperwork, and greeting patients. They play a crucial role in ensuring the office runs smoothly and efficiently, allowing medical professionals to focus on patient care. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a medical office administrative assistant?

To thrive as a Medical Office Administrative Assistant, you need strong organizational skills, attention to detail, and a solid understanding of medical terminology, often supported by a certificate or associate degree in medical office administration. Familiarity with electronic health records (EHR) systems, billing software, and scheduling tools is typically required. Excellent communication, customer service, and multitasking abilities distinguish top performers in this role. These skills ensure efficient office operations, accurate record-keeping, and a positive experience for both patients and healthcare providers.

How does a medical office administrative assistant typically interact with healthcare providers and patients on a daily basis?

Medical Office Administrative Assistants serve as a key communication link between healthcare providers and patients. On a daily basis, they are responsible for scheduling appointments, answering patient inquiries, updating medical records, and ensuring providers receive accurate information for patient care. They often coordinate with nurses, physicians, and billing departments to facilitate smooth office operations. Effective communication and organizational skills are essential, as balancing these interactions is a central part of the role.

What is the difference between Medical Office Administrative Assistant vs Medical Receptionist?

AspectMedical Office Administrative AssistantMedical Receptionist
CredentialsHigh school diploma; certification optionalHigh school diploma; on-the-job training
Work EnvironmentMedical offices, clinics, outpatient facilitiesFront desk, reception area in healthcare settings
Job ResponsibilitiesScheduling, billing, patient records, administrative tasksGreeting patients, answering phones, check-in/out

The Medical Office Administrative Assistant and Medical Receptionist roles often overlap in healthcare settings, but the assistant typically handles a broader range of administrative duties, including billing and record management, while the receptionist focuses on patient check-in, scheduling, and front desk tasks. Both roles are essential for smooth clinic operations and require strong communication skills.

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Cities with the most Medical Office Administrative Assistant job openings:

What states have the most Medical Office Administrative Assistant jobs?

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Medical Office Administrative Assistant jobs near you
Infographic showing various Medical Office Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $44,460 per year, or $21.4 per hour.

Medical Office Administrative Assistant

Texas Health Care PLCC

Fort Worth, TX

$17 - $20/hr

Full-time

Posted 16 days ago

Job description

Job Summary:
The Medical Office Administrative Assistant provides essential administrative and clerical support to ensure the efficient operation of the medical office. This role is crucial for maintaining smooth patient flow, accurate record-keeping, and a positive patient experience.
Job Responsibilities:

  • Answer multi-line phone systems, direct calls, and take detailed messages.
  • Schedule and confirm patient appointments, manage the appointment calendar, and handle rescheduling requests.
  • Greet and register patients, verify insurance information, and collect co-pays or payments.
  • Prepare patient charts, scan and file medical records, and ensure accuracy and confidentiality of patient data.
  • Process incoming and outgoing mail, faxes, and other correspondence.
  • Maintain office supplies inventory and place orders as needed.
  • Assist with billing inquiries and insurance claims processing.
  • Maintain cleanliness and organization of the reception area and waiting room.
  • Communicate effectively with patients, physicians, and other healthcare professionals.
  • Perform other administrative duties as assigned by the office manager or medical staff.

Job Qualifications:

  • High School Diploma or GED required; Associate's degree or medical administrative assistant certification preferred.
  • Minimum of 1-2 years of experience in an administrative support role, preferably in a medical office setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Experience with electronic health records (EHR) systems is highly desirable.
  • Excellent verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Exceptional customer service and interpersonal skills.
  • Ability to maintain patient confidentiality (HIPAA compliance).
  • A positive and professional demeanor.

Hours per week - 36-40 hours

Work Schedule - Monday thru Thursday 8-5 Friday 8 to noon

Salary: $17-20 (depending upon experience)

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