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Events Administrative Assistant Jobs in Rochester, NY

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Events Administrative Assistant information

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$11

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$31

How much do events administrative assistant jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for events administrative assistant in Rochester, NY is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $24.90 per hour, depending on experience, location, and employer.

What are Events Administrative Assistants?

Events Administrative Assistants are professionals who provide organizational and clerical support to event planning teams. Their responsibilities typically include managing schedules, coordinating logistics, handling correspondence, preparing event materials, and assisting with on-site event execution. They play a crucial role in ensuring events run smoothly by managing details behind the scenes and supporting event planners with various administrative tasks.

What are the key skills and qualifications needed to thrive as an Events Administrative Assistant, and why are they important?

To thrive as an Events Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by a relevant diploma or experience. Familiarity with event management software, standard office suites (like Microsoft Office), and scheduling tools is typically required. Excellent communication, multitasking, and problem-solving skills help you coordinate logistics and work effectively with vendors, clients, and team members. These skills ensure seamless event planning and execution, contributing to successful events and satisfied stakeholders.

What are some common challenges faced by Events Administrative Assistants during the planning and execution of events?

Events Administrative Assistants often encounter challenges such as managing tight deadlines, coordinating multiple vendors, and ensuring effective communication among team members. Balancing last-minute changes and unexpected issues, like scheduling conflicts or logistical hiccups, is also common. Staying organized and maintaining attention to detail are essential, as even small oversights can impact the success of an event. Building strong relationships with colleagues and vendors helps to address these challenges efficiently.

What is the difference between Events Administrative Assistant vs Event Coordinator?

AspectEvents Administrative AssistantEvent Coordinator
Primary RoleProvides administrative support for event planning and executionManages overall event planning, logistics, and execution
Required SkillsOrganizational, communication, basic schedulingProject management, vendor coordination, budgeting
Work EnvironmentOffice setting, supporting event teamsOn-site during events, client-facing
Common EmployersEvent planning firms, corporate event departmentsEvent planning companies, corporate clients

The main difference is that an Events Administrative Assistant focuses on supporting the event team with administrative tasks, while an Event Coordinator manages the entire event planning process. The Administrative Assistant handles scheduling, correspondence, and documentation, whereas the Coordinator oversees logistics, vendor relations, and on-site management.

How much should an admin assistant make per hour?

An Events Administrative Assistant typically earns between $15 and $25 per hour, depending on experience, location, and the complexity of event coordination. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Compensation also varies based on the employer and whether the role is part-time or full-time.

What does an events assistant do?

An events assistant supports the planning and execution of events by coordinating logistics, managing schedules, and assisting with setup and breakdown. They often handle tasks such as communicating with vendors, maintaining event materials, and ensuring smooth operations, typically using organizational tools like spreadsheets or event management software.

What is the highest paying administrative assistant job?

Senior executive or administrative assistants, especially those supporting high-level executives or working in specialized industries like finance or law, tend to have the highest salaries among administrative assistant roles. Advanced skills, certifications, and experience can lead to higher pay, with some earning over $70,000 annually.

Is being an EA a stressful job?

Being an Events Administrative Assistant can be stressful due to tight deadlines, managing multiple tasks, and coordinating with various vendors and clients. The role often requires strong organizational skills, attention to detail, and the ability to handle high-pressure situations, especially during event planning and execution.
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What cities near Rochester, NY are hiring for Events Administrative Assistant jobs? Cities near Rochester, NY with the most Events Administrative Assistant job openings:
Events Administrative Assistant jobs near you
Administrative Assistant

Administrative Assistant

Insero Talent Solutions

Rochester, NY • On-site

$23/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 17 days ago

Job description

Insero Talent Solutions is excited to be recruiting for an Administrative Assistant for a CPA firm that consistently ranks among the Best Places to Work. This position reports directly to the Partners.


Position Summary: The Administrative Assistant provides comprehensive administrative and operational support to ensure the efficient functioning of the office. This role involves assisting with financial document preparation, client interactions, office coordination, and general administrative duties in a professional services environment.


Key Responsibilities:

· Proofread financial statements and assist in the preparation of preliminary financial documents

· Prepare final financial statements in both digital (PDF) and printed formats

· Scan and validate documentation for personal tax return processing

· Manage client tax return intake, ensuring completeness and accuracy of submitted materials

· Prepare bi-weekly billing invoices for partners

· Answer incoming calls and provide professional front desk support to clients and visitors

· Set up and maintain new client records across multiple internal databases

· Assist with maintenance and updates in scheduling and project tracking software (Workstream)

· Process and distribute incoming mail

· Prepare and manage daily bank deposits

· Process client credit card payments using online payment systems

· Support the maintenance and tracking of electronically filed (e-filed) tax returns

· Order and manage office and kitchen supplies to ensure adequate inventory levels

· Ensure printers are stocked with paper at the start of each day and throughout the day as needed

· Perform scanning, copying, and binding of financial statements and other documents as required

· Perform limited payroll-related administrative tasks

· Coordinate and manage staff calendars, meetings, and appointments

· Organize and coordinate staff lunches during busy season, including Saturday schedules

· Plan and facilitate staff birthday celebrations and other office events


Qualifications:

· High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

· Prior administrative experience, preferably in an accounting or professional services environment

· Strong organizational skills with the ability to manage multiple tasks and deadlines

· Excellent attention to detail, particularly in document proofing and data validation

· Proficient in Microsoft Office Suite and general office software; experience with project tracking tools is a plus

· Strong communication and interpersonal skills

· Ability to handle confidential information with discretion

Work Environment: This position operates in a professional office setting and requires regular interaction with clients, staff, and management.