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Events Administrative Assistant Jobs in Rochester, NY

Transcat, Inc.

Administrative Assistant

Rochester, NY · On-site

$20 - $24/hr

Pay Range: $20.00 - $24.00 / hour The Administrative Assistant supports the day-to-day operations ... Meeting & Event Coordination * Schedule and coordinate meetings and conference room reservations ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$18.91 - $28.38/hr

Pay Range: $20.00 - $24.00 / hour The Administrative Assistant supports the day-to-day operations ... Meeting & Event Coordination * Schedule and coordinate meetings and conference room reservations ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$20 - $24/hr

Pay Range: $20.00 - $24.00 / hour The Administrative Assistant supports the day-to-day operations ... Meeting & Event Coordination * Schedule and coordinate meetings and conference room reservations ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$20 - $24/hr

Pay Range: $20.00 - $24.00 / hour The Administrative Assistant supports the day-to-day operations ... Meeting & Event Coordination * Schedule and coordinate meetings and conference room reservations ...

EFPR Group, LLP

Administrative Assistant

Rochester, NY · On-site

$22 - $25/hr

We are currently looking for a Administrative Assistant to support the Operations/Finance ... Coordinate logistics for meetings, events, and training sessions. * Assist with performance metrics ...

EFPR

Administrative Assistant

Rochester, NY

$22 - $25/hr

We are currently looking for a Administrative Assistant to support the Operations/Finance ... Coordinate logistics for meetings, events, and training sessions. * Assist with performance metrics ...

Bonadio

Administrative Assistant

Rochester, NY · On-site

$22 - $26/hr

The Administrative Assistant is responsible for performing office support activities for multiple ... conference/event registration, CPE tracking, and other needs, as requested * Generate reports ...

The Bonadio Group

Administrative Assistant

Rochester, NY · On-site

$22 - $26/hr

The Administrative Assistant is responsible for performing office support activities for multiple ... conference/event registration, CPE tracking, and other needs, as requested * Generate reports ...

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Events Administrative Assistant information

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$11

$21

$31

How much do events administrative assistant jobs pay per hour?

As of Aug 2, 2026, the average hourly pay for events administrative assistant in Rochester, NY is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $24.90 per hour, depending on experience, location, and employer.

What are Events Administrative Assistants?

Events Administrative Assistants are professionals who provide organizational and clerical support to event planning teams. Their responsibilities typically include managing schedules, coordinating logistics, handling correspondence, preparing event materials, and assisting with on-site event execution. They play a crucial role in ensuring events run smoothly by managing details behind the scenes and supporting event planners with various administrative tasks.

What are the key skills and qualifications needed to thrive as an Events Administrative Assistant, and why are they important?

To thrive as an Events Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by a relevant diploma or experience. Familiarity with event management software, standard office suites (like Microsoft Office), and scheduling tools is typically required. Excellent communication, multitasking, and problem-solving skills help you coordinate logistics and work effectively with vendors, clients, and team members. These skills ensure seamless event planning and execution, contributing to successful events and satisfied stakeholders.

What are some common challenges faced by Events Administrative Assistants during the planning and execution of events?

Events Administrative Assistants often encounter challenges such as managing tight deadlines, coordinating multiple vendors, and ensuring effective communication among team members. Balancing last-minute changes and unexpected issues, like scheduling conflicts or logistical hiccups, is also common. Staying organized and maintaining attention to detail are essential, as even small oversights can impact the success of an event. Building strong relationships with colleagues and vendors helps to address these challenges efficiently.

What is the difference between Events Administrative Assistant vs Event Coordinator?

AspectEvents Administrative AssistantEvent Coordinator
Primary RoleProvides administrative support for event planning and executionManages overall event planning, logistics, and execution
Required SkillsOrganizational, communication, basic schedulingProject management, vendor coordination, budgeting
Work EnvironmentOffice setting, supporting event teamsOn-site during events, client-facing
Common EmployersEvent planning firms, corporate event departmentsEvent planning companies, corporate clients

The main difference is that an Events Administrative Assistant focuses on supporting the event team with administrative tasks, while an Event Coordinator manages the entire event planning process. The Administrative Assistant handles scheduling, correspondence, and documentation, whereas the Coordinator oversees logistics, vendor relations, and on-site management.

How much should an admin assistant make per hour?

An Events Administrative Assistant typically earns between $15 and $25 per hour, depending on experience, location, and the complexity of event coordination. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Compensation also varies based on the employer and whether the role is part-time or full-time.

What does an events assistant do?

An events assistant supports the planning and execution of events by coordinating logistics, managing schedules, and assisting with setup and breakdown. They often handle tasks such as communicating with vendors, maintaining event materials, and ensuring smooth operations, typically using organizational tools like spreadsheets or event management software.

What is the highest paying administrative assistant job?

Senior executive or administrative assistants, especially those supporting high-level executives or working in specialized industries like finance or law, tend to have the highest salaries among administrative assistant roles. Advanced skills, certifications, and experience can lead to higher pay, with some earning over $70,000 annually.

Is being an EA a stressful job?

Being an Events Administrative Assistant can be stressful due to tight deadlines, managing multiple tasks, and coordinating with various vendors and clients. The role often requires strong organizational skills, attention to detail, and the ability to handle high-pressure situations, especially during event planning and execution.
What are popular job titles related to Events Administrative Assistant jobs in Rochester, NY? For Events Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Events Administrative Assistant jobs in Rochester, NY look for? The top searched job categories for Events Administrative Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Events Administrative Assistant jobs? Cities near Rochester, NY with the most Events Administrative Assistant job openings:
Events Administrative Assistant jobs near you
Infographic showing various Events Administrative Assistant job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $44,965 per year, or $21.6 per hour.

Administrative Assistant

Transcat, Inc.

Rochester, NY • On-site

$20 - $24/hr

Other

Medical, Retirement, PTO

Posted 6 days ago

Transcat rating

8.7

Company rating: 8.7 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

17th of 120 rated laboratories

Job description

Overview
Who we are-
Transcat is a dynamic, innovative, growing company that has been recognized as the leading calibration and compliance services provider in North America and beyond. With over 1,000 employees-in technical, consulting, operational, sales, finance, and corporate roles-we have stood the test of time by delivering on our Trust in Every Measure promise to our customers in vital industries, including life sciences, aerospace, defense, energy, and utilities. We fulfill this promise through our employees, who live Our Values every day, the Transcat Way. Our employees are at the center of the rewarding, challenging, and life-changing work we do for our customers and those they serve. Are you ready to join a company where the work you do makes a difference, and where you can grow in your career?
Here's what Transcat has to offer-
  • Work that matters.
  • A values-based culture where people care about each other and the work they do together.
  • Flexibility
  • Training and development to accelerate learning and career advancement.
  • Competitive compensation and benefits, including paid time off, health insurance, tuition reimbursement, retirement, stock purchase plan, and MORE!
  • Pay Range: $20.00 - $24.00 / hour

The Administrative Assistant supports the day-to-day operations of the office by providing administrative, organizational, and employee support services. This role serves as a key resource for maintaining an efficient, professional, and welcoming workplace environment. Responsibilities include front desk support, office coordination, administrative assistance, meeting and event logistics, and general office operations. The ideal candidate is highly organized, service-oriented, and able to manage multiple priorities while delivering a positive experience for employees, visitors, and business partners.
Responsibilities
Administrative Support
  • Provide general administrative support to departments and team members as needed.
  • Perform data entry, filing, document management, and records maintenance.
  • Prepare, format, and distribute correspondence, reports, and other business documents.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Provide backup support for the Executive Assistant as required.
  • This position may also perform other administrative, operational, and office support duties as assigned to support evolving business needs and organizational priorities.

Office Operations
  • Maintain a professional, organized, and efficient office environment.
  • Monitor inventory levels and coordinate ordering and replenishment of office supplies.
  • Assist with the maintenance and coordination of office equipment, including printers, copiers, and other shared resources.
  • Coordinate with external vendors and service providers to support office operations.
  • Provide administrative and coordination support to the Rochester Facilities team, including assisting with facility-related requests, workspace readiness, office moves, vendor scheduling, and general workplace initiatives.

Meeting & Event Coordination
  • Schedule and coordinate meetings and conference room reservations.
  • Assist with meeting logistics, including room setup and preparation of materials.
  • Support employee events, office activities, and company initiatives.
  • Coordinate company swag inventory and distribution in partnership with the Marketing team.

Employee & Visitor Experience
  • Serve as a welcoming point of contact for employees, visitors, candidates, and business partners.
  • Respond to general inquiries and direct requests to the appropriate resources.
  • Support onboarding activities, including workspace preparation and coordination of new hire materials.
  • Help foster positive and professional workplace experience.

Qualifications
Required Knowledge, Skills, and Abilities
  • Strong organizational and time management skills with the ability to prioritize multiple tasks.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
  • Strong customer service orientation and professional interpersonal skills.

Preferred
  • Experience supporting a fast-paced corporate office environment.
  • Ability to work independently while collaborating effectively with cross-functional teams.
  • Strong attention to detail and problem-solving skills.
  • Proactive mindset with the ability to anticipate needs and take initiative.

Education and Experience
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • 2+ Previous experience in an administrative, office support, coordinator, or receptionist-related role.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for qualified individuals with disabilities if necessary to perform the essential functions of this position.
While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and talk or hear. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
Work Environment
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.
Equal Opportunity and Non-Discrimination
Transcat is an equal-opportunity employer and prohibits discrimination based on any protected status. As required by United States law, all qualified applicants will receive consideration for employment without regard to age, color, disability, genetic predisposition or carrier status, national origin, race, religion, sex (including pregnancy, sexual orientation, and gender identity), status as a protected veteran, or as a member of any other protected group or activity under federal, state, and local law.
We will make reasonable accommodations for employees with disabilities to enable them to perform the essential functions of their position unless doing so poses an undue hardship to the company or a direct threat to health or safety.

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