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Events Administrative Assistant Jobs in Rochester, NY

Nazareth University

Sr. Department Assistant

Rochester, NY · On-site

$19.50 - $20.50/hr

... event scheduling, personnel coordination, and supervision of graduate assistants and student workers. *This is a staff bargaining unit position. Essential Functions Manages daily administrative ...

Alphabe Insight Inc

Events Assistant

Rochester, NY · On-site

$52K - $55K/yr

Bachelor's degree in Event Management, Marketing, Communications, or a related field. * 1-2 years of experience in event coordination or administrative support preferred. * Strong organizational and ...

Limitless East Marketing

Events Assistant

Rochester, NY · On-site

$52K - $55K/yr

Bachelor's degree in Event Management, Marketing, Communications, or a related field. * 1-2 years of experience in event coordination or administrative support preferred. * Strong organizational and ...

Zirtual

Remote Virtual Executive Assistant

Rochester, NY

$1.5K - $3.8K/mo

Schedule meetings, calls, and events across multiple time zones * Anticipate scheduling conflicts ... Administrative Support * Prepare documents, presentations, and reports * Handle data entry, file ...

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Showing results 21-40

All JobsEvents Administrative JobsEvents Administrative Assistant JobsEvents Administrative Assistant Jobs in Rochester, NY

Events Administrative Assistant information

See Rochester, NY salary details

$12

$22

$32

How much do events administrative assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for events administrative assistant in Rochester, NY is $22.68, according to ZipRecruiter salary data. Most workers in this role earn between $19.42 and $26.11 per hour, depending on experience, location, and employer.

What is an events administrative assistant?

Events Administrative Assistants are professionals who provide organizational and clerical support to event planning teams. Their responsibilities typically include managing schedules, coordinating logistics, handling correspondence, preparing event materials, and assisting with on-site event execution. They play a crucial role in ensuring events run smoothly by managing details behind the scenes and supporting event planners with various administrative tasks.

What skills and qualifications are needed to be an events administrative assistant?

To thrive as an Events Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by a relevant diploma or experience. Familiarity with event management software, standard office suites (like Microsoft Office), and scheduling tools is typically required. Excellent communication, multitasking, and problem-solving skills help you coordinate logistics and work effectively with vendors, clients, and team members. These skills ensure seamless event planning and execution, contributing to successful events and satisfied stakeholders.

What are common challenges faced by events administrative assistants during event planning and execution?

Events Administrative Assistants often encounter challenges such as managing tight deadlines, coordinating multiple vendors, and ensuring effective communication among team members. Balancing last-minute changes and unexpected issues, like scheduling conflicts or logistical hiccups, is also common. Staying organized and maintaining attention to detail are essential, as even small oversights can impact the success of an event. Building strong relationships with colleagues and vendors helps to address these challenges efficiently.

What is the difference between Events Administrative Assistant vs Event Coordinator?

AspectEvents Administrative AssistantEvent Coordinator
Primary RoleProvides administrative support for event planning and executionManages overall event planning, logistics, and execution
Required SkillsOrganizational, communication, basic schedulingProject management, vendor coordination, budgeting
Work EnvironmentOffice setting, supporting event teamsOn-site during events, client-facing
Common EmployersEvent planning firms, corporate event departmentsEvent planning companies, corporate clients

The main difference is that an Events Administrative Assistant focuses on supporting the event team with administrative tasks, while an Event Coordinator manages the entire event planning process. The Administrative Assistant handles scheduling, correspondence, and documentation, whereas the Coordinator oversees logistics, vendor relations, and on-site management.

What are popular job titles related to Events Administrative Assistant jobs in Rochester, NY? For Events Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Events Administrative Assistant jobs in Rochester, NY look for? The top searched job categories for Events Administrative Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Events Administrative Assistant jobs? Cities near Rochester, NY with the most Events Administrative Assistant job openings:
Events Administrative Assistant jobs near you
Infographic showing various Events Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,171 per year, or $22.7 per hour.

LEASING ADMINISTRATIVE ASSISTANT

Wilmorite Inc

Rochester, NY • On-site

$24 - $27/hr

Full-time

Re-posted 8 days ago

Job description

JOB SUMMARY:

Provides administrative, reporting, marketing, and coordination support to the leasing team by maintaining accurate tracking tools, preparing materials, supporting specialty leasing documentation, and assisting with industry event planning.

CAREER GROWTH OPPORTUNITY:

This position offers a strong foundation for individuals interested in building a career in leasing. By working closely with the leasing team and gaining hands-on experience in reporting, marketing support, specialty leasing documentation, and industry coordination, the Leasing Assistant can develop the knowledge and skills needed to grow into a Leasing Representative role and advance within the department.

ESSENTIAL FUNCTIONS:

  • Prepare and update daily call sheets for the leasing team.
  • Assist the leasing team with creating and maintaining marketing packages and presentation materials.
  • Complete weekly updates to leasing tracking reports and maintain accurate records.
  • Coordinate industry conventions, including scheduling, logistics, materials, and follow-up.
  • Prepare specialty leasing agreements and assist with related documentation.
  • Collect, organize, and track required documents, including insurance certificates and sales reports.
  • Provide general administrative support to the leasing department as needed.

OTHER DUTIES:

  • This description is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of position scope.
  • · Assist with special projects and additional leasing department assignments as needed

EDUCATION & EXPERIENCE:

  • 1-3 years of administrative, leasing support, commercial real estate, or related office experience preferred
  • High school diploma or equivalent required
  • Associate or bachelor’s degree in business, marketing, real estate, or a related field preferred

KNOWLEDGE, SKILLS & ABILITIES:

  • Strong organizational skills with the ability to manage multiple projects, deadlines, and reporting requirements
  • Proficiency in Microsoft Office, especially Excel, Word, and Outlook
  • Excellent written and verbal communication skills and a high level of professionalism
  • Ability to prepare accurate reports, maintain records, and track required documentation
  • Ability to work collaboratively with the leasing team and external contacts in a fast-paced environment

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

  • Walking through the mall
  • Occasional lifting of marketing materials, files, banners along with bending or reaching to inspect spaces
  • Extensive time at a desk, typing and using office equipment
  • Constant commutations that require clear speech for phone calls, face to face meetings and negotiations with prospective tenants


The salary range listed for this position represents the anticipated compensation based on experience and qualifications and may vary depending on internal factors and applicable laws.