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Events Administrative Assistant Jobs (NOW HIRING)

Schnitzer Properties

Administrative Assistant

Portland, OR · On-site

$19 - $25.75/hr

The Events Administrative Assistant supports the Event Manager by completing a high volume of tasks and projects. They will assist with handling an extensive log of the President's Invitations ...

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Events Administrative Assistant information

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$12

$21

$31

How much do events administrative assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for events administrative assistant in the United States is $21.91, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $25.24 per hour, depending on experience, location, and employer.

What is an events administrative assistant?

Events Administrative Assistants are professionals who provide organizational and clerical support to event planning teams. Their responsibilities typically include managing schedules, coordinating logistics, handling correspondence, preparing event materials, and assisting with on-site event execution. They play a crucial role in ensuring events run smoothly by managing details behind the scenes and supporting event planners with various administrative tasks.

What skills and qualifications are needed to be an events administrative assistant?

To thrive as an Events Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by a relevant diploma or experience. Familiarity with event management software, standard office suites (like Microsoft Office), and scheduling tools is typically required. Excellent communication, multitasking, and problem-solving skills help you coordinate logistics and work effectively with vendors, clients, and team members. These skills ensure seamless event planning and execution, contributing to successful events and satisfied stakeholders.

What are common challenges faced by events administrative assistants during event planning and execution?

Events Administrative Assistants often encounter challenges such as managing tight deadlines, coordinating multiple vendors, and ensuring effective communication among team members. Balancing last-minute changes and unexpected issues, like scheduling conflicts or logistical hiccups, is also common. Staying organized and maintaining attention to detail are essential, as even small oversights can impact the success of an event. Building strong relationships with colleagues and vendors helps to address these challenges efficiently.

What is the difference between Events Administrative Assistant vs Event Coordinator?

AspectEvents Administrative AssistantEvent Coordinator
Primary RoleProvides administrative support for event planning and executionManages overall event planning, logistics, and execution
Required SkillsOrganizational, communication, basic schedulingProject management, vendor coordination, budgeting
Work EnvironmentOffice setting, supporting event teamsOn-site during events, client-facing
Common EmployersEvent planning firms, corporate event departmentsEvent planning companies, corporate clients

The main difference is that an Events Administrative Assistant focuses on supporting the event team with administrative tasks, while an Event Coordinator manages the entire event planning process. The Administrative Assistant handles scheduling, correspondence, and documentation, whereas the Coordinator oversees logistics, vendor relations, and on-site management.

More about Events Administrative Assistant jobs
What cities are hiring for Events Administrative Assistant jobs? Cities with the most Events Administrative Assistant job openings:
Who are the top companies hiring for Events Administrative Assistant jobs? The top employers for Events Administrative Assistant jobs are:
What states have the most Events Administrative Assistant jobs? States with the most job openings for Events Administrative Assistant jobs include:
What job categories do people searching Events Administrative Assistant jobs look for? The top searched job categories for Events Administrative Assistant jobs are:
Events Administrative Assistant jobs near you
Infographic showing various Events Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $45,573 per year, or $21.9 per hour.

Events & Administrative Assistant

Kaleo Marketing, LLC

Torrance, CA • On-site

$60K/yr

Part-time

Re-posted 2 days ago

Job description

Events & Administrative Assistant 

We are seeking a highly motivated Administrative and Events & Marketing Assistant.

This is a part time, in office position. Working Tuesday, Wednesday & Friday.

Job Responsibilities:

  • Events Management:
  • Conduct market research to identify new opportunities: researching events for San Diego, Los Angeles and Orange County Markets
  • Adding prospective events to our calendar
  • Making initial contact with event promoters to gather detailed information and applications
  • Completing and submitting event applications via email and various event platforms (Eventhub, Evently, Eventbrite etc.)
  • Administration (events related):
  • Manage and update company databases: updating various event spreadsheets 
  • Filing documents into folders in our Google drives
  • Communicating event  information to San Diego, LA and Orange County teams
  • Inventory: Managing and restocking equipment and event related supplies
  • Requesting and submitting certificates of insurance 
  • Support the team in daily administrative tasks
  • Create, edit and publish content for social media and internal email marketing (newsletters, Instagram, Facebook and website posts)
  • Assist marketing management with schedule creation and distribution
  • Distribute event credentials to marketing teams
  • Prepare materials for new hire training, including marketing collateral binder assembly

Required Skills:

  • Professional and effective verbal and written communication with strong organizational and project management skills 
  • Timely communication with event or venue partners and clients while adhering to deadlines and timelines
  • Ability to multitask and prioritize work effectively in a fast-paced, multi-faceted, creative environment and must be able to work well under pressure
  • Excellent ability to navigate the internet and utilize search engines
  • Teamwork: ability to work collaboratively in a fast paced team oriented environment and  open to different perspectives and ideas
  • Proficiency in MS Office Suite: specifically MS Excel & MS word
  • Positive, professional attitude with professionalism and reliability

  • PHYSICAL LABOR: occasional lifting, carrying and sorting/organizing of items and equipment to and from our storage units, offices and event venues will be required. We estimate that our heaviest equipment can weigh up to 50 lbs.

Preferred Skills:

  • Tech Savvy
  • Familiarity with Gmail and Google applications 
  • Logistical skills: understanding of event logistics including venue selection
  • Familiarity with event management software and online applications (Eventhub, Evently, Eventbrite etc.)

Bonus Skills

  • Design Skills: basic knowledge of graphic design software
  • Creative thinking and ability to contribute to event themes and concepts
  • Experience managing event budgets and negotiating with vendors
  • Venue Coordination

Compensation

$25/hour

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