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Church Administrative Assistant Jobs (NOW HIRING)

Guardian Angels

Parish Administrative Support

Denver, CO · On-site

$36K - $47K/yr

Support for Parishioners and Guests - The Church Administrative Assistant will greet all visitors, parishioners, and service technicians as they enter the building and will assist them as needed ...

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How much do church administrative assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for church administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a church administrative assistant?

Church Administrative Assistants are professionals responsible for managing the daily administrative tasks of a church. Their duties typically include answering phones, preparing bulletins, scheduling appointments, maintaining records, and supporting church staff and volunteers. They play a vital role in ensuring the smooth operation of church activities and communication. Additionally, they often help coordinate events and manage church correspondence, making them a key point of contact for both members and visitors.

What are the key skills and qualifications needed to thrive as a church administrative assistant?

To thrive as a Church Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with church management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent interpersonal communication, discretion, and a service-oriented attitude help build trust and foster a welcoming environment. These skills are vital for ensuring smooth church operations, supporting staff and members, and maintaining a positive community presence.

What are some common challenges faced by church administrative assistants, and how can they be managed effectively?

Church Administrative Assistants often juggle a variety of tasks, from managing schedules and coordinating events to handling sensitive information and supporting multiple staff members. One common challenge is balancing competing priorities while maintaining a welcoming environment for congregants and visitors. Effective time management, strong communication skills, and a clear understanding of church protocols can help address these challenges. Additionally, being proactive in problem-solving and comfortable with technology (like church management software) can streamline daily operations and improve overall efficiency.

What is the difference between Church Administrative Assistant vs Church Secretary?

AspectChurch Administrative AssistantChurch Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; administrative experience helpful
Work EnvironmentOffice setting within church, supporting multiple departmentsFront desk or office area, handling clerical tasks
Primary ResponsibilitiesManaging schedules, coordinating events, supporting staffAnswering phones, greeting visitors, clerical duties

The Church Administrative Assistant typically has broader responsibilities, including supporting various church functions and managing schedules, while the Church Secretary mainly handles clerical and reception tasks. Both roles require strong organizational skills and familiarity with office software, but the Administrative Assistant often requires more diverse duties and possibly additional certifications.

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For Church Administrative Assistant jobs, the most frequently searched job titles are:

Church Administrative Assistant jobs near you
Infographic showing various Church Administrative Assistant job openings in the United States as of September 2026, with employment types broken down into 25% Full Time, and 75% Part Time. Highlights an 100% In-person job distribution, with an average salary of $43,768 per year, or $21 per hour.

Parish Administrative Support

Denver, CO • On-site

Guardian Angels
11 - 50 employees
Learn more about Guardian Angelsexternal

$36K - $47K/yr

Full-time

Re-posted 7 days ago

Key responsibilities

  • Greet visitors, parishioners, and service technicians, and assist them during office hours.

  • Handle communication tasks including fielding phone calls, managing messages, composing letters, and responding to emails.

  • Maintain church records, manage office supplies, and keep the church calendar and bulletin boards up to date.

Job description

Description:

 Support for Parishioners and Guests – The Church Administrative Assistant will greet all visitors, parishioners, and service technicians as they enter the building and will assist them as needed during office hours.

  • Telephone Coordination – The Church Administrative Assistant will become the “during-the-week-voice” of the Church. This person must be able to communicate effectively in a broad range of areas by fielding phone calls and communicating messages to the Pastor and other church members. He/she will check the telephone answering system regularly and make notes, return calls or deliver messages to Pastor, etc. as appropriate.
  • Correspondence and Outgoing Mail – Compose letters as required or requested. He/she will ensure all correspondence as well as all other mail is handled/mailed in a timely manner.
  • Incoming Mail – Pick up mail (daily from Church mailbox); sort and distribute as appropriate.
  • E-mail – Check e-mail regularly during the day and respond, redirect, or flag/print for action as appropriate.
  • Maintenance of Office Equipment – Operate, clean regularly, schedule maintenance as needed, and/or recommend service for all office equipment including copiers, computers, printers, etc.
  • Maintenance of Church Records – Utilize Church management software to maintain all membership records including entering weekly contributions accurately.
  • Calendar – Manage and keep an up-to-date master calendar of events for all Church activities.
  • Reporting – Generate reports when required by Pastor or other Church members. 
  • Maintenance of Office Files – Keep all files in an orderly manner.
  • Maintain records of Baptisms, First Communions, Confirmations, Weddings, Funerals, membership, and visitor attendance. Preparing sacramental record reports for the Archive of the Archdiocese of Denver.
  • Office Supplies – Maintain inventory of office supplies and reorder as needed. 
  • Bulletin Boards – Maintain bulletin boards and Church calendars with current events.
  • Contact and Schedule Emergency Repairs and Maintenance – Schedule emergency service as needed including plumbers, electricians, etc.
  • Additional responsibilities, tasks and duties as directed by Pastor, which are obviously not listed here
Requirements:
  • Being a true disciple of Jesus Christ and having a real love for the Catholic Church.
  • Being fully bilingual (English and Spanish) or at least very fluent in Spanish.
  • Outstanding interpersonal people skills.
  • Excellent clerical, communications, computer and organizational skills.
  • Highly effective verbal, writing, editorial and publishing skills.
  • Must have a professional attitude and display a servant’s heart.
  • Ability to protect the reputation and integrity of others through strict confidentiality. Not sharing any information either personal or Church related with anyone other than the Pastor or someone designated by him for that specific purpose.
  • Willingness to learn new skills, work as a team player and overall dependability.
  • Personal integrity must be above reproach.