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Administration Asst Jobs in Rochester, NY (NOW HIRING)

Joe's Kwik Mart

Store Assistant Manager

Webster, NY · On-site

$15.25 - $20.50/hr

Reporting & Administration: * Assist with administrative tasks, including payroll, staffing reports, and inventory records. * Prepare reports for the Store Manager related to daily sales, inventory ...

Infojini Inc

Network Administration

Webster, NY

Network Administration Duration: 5+ months Location: Webster, NY The responsibility includes ... Also assist in defining IT security roadmap and development of Security By Design to be imbedded ...

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Contract Administration: Assist in reviewing and organizing vendor and venue contracts, keeping track of deposit deadlines and cancellation policies. * Inventory Management: Maintain organized ...

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All JobsAdministration Asst JobsAdministration Asst Jobs in Rochester, NY

Administration Asst information

See Rochester, NY salary details

$13

$21

$30

How much do administration asst jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for administration asst in Rochester, NY is $21.26, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.94 per hour, depending on experience, location, and employer.

What is the difference between Administration Asst vs Office Clerk?

AspectAdministration AsstOffice Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentOffice settings, administrative departmentsGeneral office, reception, or clerical areas
Employer & Industry UsageBusinesses, government agencies, nonprofitsSimilar environments, often overlapping roles
Common Search & ComparisonYesYes

While both roles support office functions, an Administration Asst typically handles a broader range of administrative tasks, including scheduling and correspondence, whereas an Office Clerk focuses more on clerical duties like filing and data entry. The roles often overlap, but the Administration Asst usually requires more organizational skills and may have additional responsibilities.

What are popular job titles related to Administration Asst jobs in Rochester, NY?

For Administration Asst jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Administration Asst jobs in Rochester, NY look for?

The top searched job categories for Administration Asst jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administration Asst jobs?

Cities near Rochester, NY with the most Administration Asst job openings:

Administration Asst jobs near you

Accounts Payable Specialist/CFO Assistant

Rochester, NY • On-site

Calder Group LTD (dba: Bill's Carpet Center)
See more jobs at Calder Group LTD (dba: Bill's Carpet Center)external

$20 - $22/hr

Full-time

Medical, Retirement

Posted 9 days ago

Job description

BILL'S CARPET CENTER 

ACCOUNTS PAYABLE SPECIALIST & CFO ASSISTANT 

Job Type: Full-time, 40 hours per week 

Schedule: Monday-Friday, 9:00 a.m.-5:30 p.m. 

Pay: $20.00-$22.00 per hour, depending on experience 

Experience: 3+ years of relevant experience 

Build a Career Where Accuracy and Initiative Matter 

Bill's Carpet Center is seeking an experienced, organized, and dependable Accounts Payable Specialist & CFO Assistant. This full-time role combines core accounts payable work with financial, administrative, inventory, and operational support. It is a strong fit for someone who enjoys variety, follows details through to completion, and communicates effectively across departments and with vendors. 

What You Will Do 

Accounts Payable & Vendor Support 

  • Enter vendor bills, match purchase orders to order confirmations, and reconcile vendor statements. 

  • Prepare accounts payable check runs and online vendor payments. 

  • Research vendor order status, follow up on vendor claims, and process credit memos and consumer claims. 

  • Match company credit card transactions to receipts and prepare vendor credit applications. 

  • Maintain inventory stock cost valuations. 

Financial & CFO Support 

  • Record customer credit card payments and send paid invoices. 

  • Assist with daily and monthly bank reconciliations, check deposits, and payment confirmations. 

  • Support positive pay review and approvals for checks and ACH transactions. 

  • Provide support for monthly financial statements, accounts receivable, collections, customer statements, COD tracking, and audit requests. 

  • Coordinate W-9 and certificate of insurance requests, annual 1099 subcontractor reporting, and requesting customer capital improvement, resale, and sales tax exemption forms. 

Inventory, Operations & Administration 

  • Assist Operations with vendor ordering, showroom pricing updates, warehouse inventory counts, and inventory variance reporting. 

  • Review customer and warehouse sign-off documentation and attach supporting records to customer invoices. 

  • Coordinate insurance claims, facilities maintenance requests, and IT needs with third-party providers. 

  • Maintain account login records, assist with QuickBooks user access and training, order office supplies, answer phones, and provide general administrative support. 

  • Pick up customer checks and complete other CFO support tasks as needed. 

What You Bring 

  • At least 3 years of relevant accounts payable or accounting support experience. 

  • Strong attention to detail, follow-through, organization, and ability to manage multiple priorities. 

  • Comfort working with vendors, financial records, inventory information, and confidential business information. 

  • Working knowledge of QuickBooks and Microsoft Office is required. 

  • Clear, professional communication and a willingness to assist across accounting, operations, and administration. 

  • A valid driver’s license in good standing, held for at least 3 years. 

Compensation & Benefits 

  • $20.00-$22.00 per hour, depending on experience. 

  • Health insurance eligibility after 6 months. 

  • 401(k) with company match. 

  • $50 monthly cell phone reimbursement. 

  • Consistent Monday-Friday schedule, 40 hours per week. 

  • Varied exposure to accounting, operations, inventory, and administration. 

Driver’s License Requirement 

Before hire, the selected candidate must provide a copy of their driver’s license and authorize a Motor Vehicle Report for review by the company’s insurance providers.