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Events Administrative Assistant Jobs in Rochester, NY

MACNY's Job Board

Marketing Events Manager

Rochester, NY

$70K - $90K/yr

Booth Experience & Branding: Assist in designing the physical booth layout, ordering promotional ... or administrative support. * Organization: Elite project management skills; you are someone who ...

New

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Booth Experience & Branding: Assist in designing the physical booth layout, ordering promotional ... or administrative support. * Organization: Elite project management skills; you are someone who ...

New

AeroSafe Global

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Booth Experience & Branding: Assist in designing the physical booth layout, ordering promotional ... or administrative support. * Organization: Elite project management skills; you are someone who ...

Syntec Optics

Communications Office Assistant

Rochester, NY · On-site

$41K - $54K/yr

Position Summary The Communications Office Assistant provides administrative and communication ... Event & Meeting Coordination * Assist with scheduling meetings, conference calls, and company ...

Urban League of Rochester

Admin Support

Rochester, NY · On-site

$16 - $21/hr

... * Assist in the coordination and communication of Urban League events via email. * Welcome and ... Provides administrative support to Executive Vice President and the Chief Executive Officer as ...

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All JobsEvents Administrative JobsEvents Administrative Assistant JobsEvents Administrative Assistant Jobs in Rochester, NY

Events Administrative Assistant information

See Rochester, NY salary details

$12

$22

$32

How much do events administrative assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for events administrative assistant in Rochester, NY is $22.68, according to ZipRecruiter salary data. Most workers in this role earn between $19.42 and $26.11 per hour, depending on experience, location, and employer.

What is an events administrative assistant?

Events Administrative Assistants are professionals who provide organizational and clerical support to event planning teams. Their responsibilities typically include managing schedules, coordinating logistics, handling correspondence, preparing event materials, and assisting with on-site event execution. They play a crucial role in ensuring events run smoothly by managing details behind the scenes and supporting event planners with various administrative tasks.

What skills and qualifications are needed to be an events administrative assistant?

To thrive as an Events Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by a relevant diploma or experience. Familiarity with event management software, standard office suites (like Microsoft Office), and scheduling tools is typically required. Excellent communication, multitasking, and problem-solving skills help you coordinate logistics and work effectively with vendors, clients, and team members. These skills ensure seamless event planning and execution, contributing to successful events and satisfied stakeholders.

What are common challenges faced by events administrative assistants during event planning and execution?

Events Administrative Assistants often encounter challenges such as managing tight deadlines, coordinating multiple vendors, and ensuring effective communication among team members. Balancing last-minute changes and unexpected issues, like scheduling conflicts or logistical hiccups, is also common. Staying organized and maintaining attention to detail are essential, as even small oversights can impact the success of an event. Building strong relationships with colleagues and vendors helps to address these challenges efficiently.

What is the difference between Events Administrative Assistant vs Event Coordinator?

AspectEvents Administrative AssistantEvent Coordinator
Primary RoleProvides administrative support for event planning and executionManages overall event planning, logistics, and execution
Required SkillsOrganizational, communication, basic schedulingProject management, vendor coordination, budgeting
Work EnvironmentOffice setting, supporting event teamsOn-site during events, client-facing
Common EmployersEvent planning firms, corporate event departmentsEvent planning companies, corporate clients

The main difference is that an Events Administrative Assistant focuses on supporting the event team with administrative tasks, while an Event Coordinator manages the entire event planning process. The Administrative Assistant handles scheduling, correspondence, and documentation, whereas the Coordinator oversees logistics, vendor relations, and on-site management.

What are popular job titles related to Events Administrative Assistant jobs in Rochester, NY? For Events Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Events Administrative Assistant jobs in Rochester, NY look for? The top searched job categories for Events Administrative Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Events Administrative Assistant jobs? Cities near Rochester, NY with the most Events Administrative Assistant job openings:
Events Administrative Assistant jobs near you
Infographic showing various Events Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,171 per year, or $22.7 per hour.

Administrative/ Program Support Coordinator II, Diagnostic Medical Sonography CHST

Rochester Institute of Technology

Rochester, NY • On-site

$18 - $24/hr

Full-time

Re-posted yesterday

Rochester Institute Of Technology rating

7.6

Company rating: 7.6 out of 10

Based on 32 frontline employees who took The Breakroom Quiz

288th of 617 rated colleges and universities

Job description

Essential Duties & Responsibilities
  • Ensures the smooth operation of day-to-day office tasks by coordinating with other departments and assisting with various administrative functions as needed
  • Handles front desk activities by greeting visitors, answering phones, and providing customer support. Serves as the 1st point of contact for assigned area
  • Coordinates and manages calendars, scheduling appointments, interviews, travel, and events. Assisting with or coordinating the preparation/ turnover of meeting space or work/ desk space
  • Prepares and distributes communications, including emails, memos, and reports, to various internal and external stakeholders
  • Handles documents, files, and records, ensuring proper filing systems. Secures sensitive and confidential records. Collects data, maintains database records, and assists with data analysis as needed
  • Manages office supplies, track inventory, and coordinate purchasing to maintain adequate resources for office operations
  • Assists with HR-related functions, including employee hiring, onboarding, and payroll processing, ensuring adherence to institutional policies
  • Processes expense reports, recording and receipting payments, creating invoices, and monitoring budgets. Provides purchasing support and p-card processes. Supports budget tracking, assisting with financial record-keeping and ensuring compliance with departmental budget guidelines
  • Coordinates and assist with event planning and logistical support for meetings, conferences, and other departmental activities
  • Assists in the preparation and organization of documents, presentations, and reports, ensuring they are accurate and timely
  • Other duties as assigned

Knowledge, Skills, & Abilities
  • Knowledge of administrative processes, including supply ordering, inventory tracking, and facilities management
  • Knowledge of human resources practices, including onboarding, payroll processing, and employee records management
  • Skill in scheduling, organizing, and coordinating meetings, appointments, and events for multiple stakeholders
  • Skill in handling and processing invoices, purchase orders, and expense reports with attention to detail and accuracy
  • Ability to communicate clearly and professionally with internal and external stakeholders, addressing inquiries and providing assistance
  • Ability to handle confidential information with discretion, ensuring compliance with organizational and legal privacy standards

Minimum Education & Experience
  • Associate's degree in related field
  • 3 years of relevant experience
  • Equivalent combination of experience and education may be considered

Job Level Overview
Operations, Administrative, Service, or Technical Support Level 2 - An intermediate level role with working foundational knowledge and skills to perform routine and occasionally non-routine tasks. Tasks may require interpretation or deviation from standard procedures. May provide assistance to entry level staff.
Additional Details
The Administrative/ Program Support Coordinator provides high-level operational, administrative, budgetary, and customer service support to the Ultrasound (Diagnostic Medical Sonography) Program, the Department of Clinical Health Professions, and Behavioral Health programs. This role ensures the smooth daily operations of the Ultrasound Program in particular, and departmental academic programs more broadly. The Administrative/ Program Support Coordinator supports faculty and students, manages confidential records, coordinates clinical and internship documentation, and contributes to college-wide initiatives, events, and special projects. The ideal candidate should:
  • Thrive in a team setting, effectively prioritizing various tasks while showcasing communication, collaboration, and collegiality.
  • Efficiently manage multiple responsibilities while ensuring high-quality outcomes.
  • Exhibit strong organizational abilities and proficient time management skills.
  • Maintain positive and professional relationships with both faculty and students.

FLSA Category
Non-Exempt
Work Location
On Campus
Compensation
$18-$24 per hour
Application Materials
When you are ready to complete an application for this position please be prepared to submit the below requested information. This will be required to ensure your application is processed in a timely manner.
Cover Letter, Curriculum Vitae or Resume
Candidates must be eligible to work in the United States.
Additional Details
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.
If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to careers@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

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About Rochester Institute of Technology

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Rochester Institute of Technology (RIT) is a preeminent institution in the education services industry, located in Rochester, NY, US. Renowned globally for its innovative and industry-aligned education, RIT was established in 1829 and has since then been committed to offering academic rigor in fields of study with an emphasis on applied learning. This is evidenced by their broad spectrum of undergraduate and graduate programs in areas such as engineering, science, business, and fine arts. RIT's mission centers on providing technology-based educational programs for career-minded students.

Industry

Colleges, universities, and professional schools

Company size

1,001 - 5,000 Employees

Headquarters location

Rochester, NY, US

Year founded

1829

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