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Administrative Aide Jobs in Rochester, NY (NOW HIRING)

Helio Health

Counselor Aide- Days/ Evenings

Rochester, NY · On-site

$16 - $17.50/hr

The Counselor Aide is responsible to operate as a team member in providing services to residents ... Participates in program administrative and clinical committees as assigned. * Represents the agency ...

Helio Health

Counselor Aide- Days/ Evenings

Rochester, NY · On-site

$16 - $17.50/hr

The Counselor Aide is responsible to operate as a team member in providing services to residents ... Participates in program administrative and clinical committees as assigned. * Represents the agency ...

Open Door Mission

Per Diem Case Aide

Rochester, NY

$16.50 - $22.50/hr

... Administrative Responsibilities • Regularly practices adherence to Facility/Program/Open Door Mission standards, and ensures documentation/policy requirements are followed • Observe all safety ...

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All JobsAdministrative Aide JobsAdministrative Aide Jobs in Rochester, NY

Administrative Aide information

See Rochester, NY salary details

$13

$22

$32

How much do administrative aide jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for administrative aide in Rochester, NY is $22.13, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $25.14 per hour, depending on experience, location, and employer.

What is an administrative aide?

Administrative Aides are professionals who provide essential clerical and administrative support within an organization. Their responsibilities typically include managing files, scheduling appointments, handling correspondence, and assisting with basic office tasks. They help ensure that daily operations run smoothly by supporting managers, teams, or departments with organizational and logistical tasks. Administrative Aides often serve as the first point of contact for visitors and clients, contributing to a positive and efficient office environment.

What are some common challenges faced by administrative aides, and how can they be managed effectively?

Administrative Aides often juggle multiple tasks at once, such as scheduling, document management, and responding to requests from various team members. Managing competing priorities and staying organized can be challenging, especially in fast-paced offices. To handle these demands effectively, it's helpful to develop strong time management skills, utilize digital organization tools, and communicate proactively with supervisors about workload. Regularly checking in with team members also helps ensure priorities are aligned and tasks are completed efficiently.

What are the key skills and qualifications needed to thrive as an administrative aide, and why are they important?

To thrive as an Administrative Aide, you need strong organizational abilities, attention to detail, and proficiency in basic office tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and office equipment is typically required. Excellent communication, time management, and problem-solving skills help Administrative Aides effectively support teams and manage multiple tasks. These skills are crucial for ensuring efficient office operations and providing reliable support to colleagues and management.
What are the most commonly searched types of Administrative jobs in Rochester, NY? The most popular types of Administrative jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Administrative Aide jobs? Cities near Rochester, NY with the most Administrative Aide job openings:
Administrative Aide jobs near you

Administrative Aide

Otsego Northern Catskills BOCES

Farmington, NY • On-site

$37K - $43K/yr

Other

Medical, Retirement, PTO

Posted 9 days ago

Job description

Work-Based Learning Program Administrative Aide

One (1) full-time, 12-month, Non-Unit Support, Competitive Civil Service, provisional position in the Work-Based Learning program.

The Administrative Aide provides comprehensive clerical, logistical, and operational support to the Work-Based Learning program. This position ensures the smooth day-to-day administration of student placements, event coordination, and mandatory reporting. By maintaining meticulous records and coordinating logistics, the Administrative Aide plays a vital role in ensuring ONC BOCES WBL programs remain compliant, organized, and run efficiently.

Salary: $37,000—$43,000. Paid holidays, generous sick and vacation time, NYS retirement, EAP, continuing education assistance, and exceptional insurance, including retiree health insurance, are available.

Reports to: Director of Student Services / Work-Based Learning Instructor

Essential Duties and Responsibilities:

  • Arrange transportation, travel details, and scheduling logistics for all student WBL placements, field trips, and job-shadowing experiences.
  • Manage the calendar and scheduling for the College & Career Zones at both student centers to coordinate student participation in career activities.
  • Provide administrative and logistical support for planning and executing major events, including College Days, Career Fairs, educational forums, and Advisory dinners.
  • Scheduling, room booking, and logistical organization of Career Centers and WBL events, including Advisory dinners, College Days, and Career Fairs.
  • Input and maintain accurate digital and/or paper records of student participation, cumulative hours, student evaluations, and required compliance documentation for all WBL activities.
  • Maintain detailed, up-to-date rosters of all students actively participating in work-based placements and internships.
  • Maintain, update, and organize the tracking database used for annual WBL site reviews, approved locations, learning opportunities, students served, and job offers.
  • Organize and compile paperwork required for the NYSED re-approval process for CTE programs.

Communication and Information Dissemination:

  • Disseminate information, resources, and updates regarding college articulation agreements to component school counselors, students, and families.
  • Gather summaries, metrics, and highlights of workforce development activities for public relations and community engagement.
  • Communicate clearly, professionally, and promptly via oral, written, and electronic formats with internal staff, component school districts, and external industry partners.

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