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Administrative Manager Jobs in Rochester, NY (NOW HIRING)

SHM LLC

Administrative Assistant

Rochester, NY · On-site

$19/hr

This position provides administrative and customer service support to the Property Manager and site team to ensure efficient day-to-day operations of the community. The Administrative Receptionist ...

Robert Half

Administrative Assistant

West Henrietta, NY · On-site

$27.71 - $34/hr

Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide prompt front-office support. * Perform a range of administrative tasks that help maintain ...

New

Robert Half

Administrative Assistant

Pittsford, NY · On-site

$20.90 - $24.20/hr

The ideal candidate will provide front-office support, manage routine clerical work, and help ... Prior experience in an administrative, office support, or receptionist role. * Strong ability to ...

Cirrus Manor

Administrative Assistant

Rochester, NY · On-site

$22 - $25/hr

Administrative Assistant - Adult Care Facility We are hiring an organized, dependable ... RESIDENT SERVICES CASE MANAGEMENT SUPPORT: ● Assist Case Manager in developing, maintaining, and ...

pcscco

Administrative Assistant

Rochester, NY · On-site

$17.75 - $24/hr

Administrative assistant, operations JOB SUMMARY The Administrative Assistant for Operations is ... Support records management activities, including document scanning, filing, archival, retention ...

The Bonadio Group

Administrative Assistant

Rochester, NY · On-site

$22 - $26/hr

Provide comprehensive administrative support to assigned Partners/Principals and other staff as assigned, including calendar management, e-mail triage, scheduling, meeting assistance, time and ...

Bonadio

Administrative Assistant

Rochester, NY · On-site

$22 - $26/hr

Provide comprehensive administrative support to assigned Partners/Principals and other staff as assigned, including calendar management, e-mail triage, scheduling, meeting assistance, time and ...

Transcat, Inc.

Administrative Assistant

Rochester, NY · On-site

$20 - $24/hr

Perform data entry, filing, document management, and records maintenance. * Prepare, format, and ... Provide administrative and coordination support to the Rochester Facilities team, including ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$20 - $24/hr

Perform data entry, filing, document management, and records maintenance. * Prepare, format, and ... Provide administrative and coordination support to the Rochester Facilities team, including ...

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All JobsAdministrative JobsAdministrative Manager JobsAdministrative Manager Jobs in Rochester, NY

Administrative Manager information

See Rochester, NY salary details

$32.6K

$69.8K

$131.2K

How much do administrative manager jobs pay per year?

As of Aug 16, 2026, the average yearly pay for administrative manager in Rochester, NY is $69,812.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,800.00 and $79,900.00 per year, depending on experience, location, and employer.

What are some common challenges faced by administrative managers in coordinating between different departments?

Administrative Managers often serve as a central point of communication between multiple departments, which can present challenges such as managing conflicting priorities, ensuring consistent policy implementation, and facilitating efficient information flow. Balancing the needs of different teams while maintaining overall organizational standards requires strong interpersonal and problem-solving skills. Successful Administrative Managers proactively address miscommunications, clarify expectations, and foster collaboration to create a cohesive work environment.

What are the duties of an administrative manager?

An administrative manager oversees daily office operations, manages administrative staff, develops policies, and ensures efficient workflow. They handle budgeting, coordinate communication, and may use tools like office management software to support organizational goals.

What does an administrative manager do?

An administrative manager oversees daily office operations, manages staff, and ensures organizational efficiency. They handle tasks such as scheduling, budgeting, and implementing policies, often using tools like office management software. Strong leadership, communication skills, and organizational abilities are essential for this role.

What are the key skills and qualifications needed to thrive as an administrative manager?

To thrive as an Administrative Manager, you need strong organizational, leadership, and problem-solving skills, usually supported by a bachelor’s degree in business administration or a related field. Familiarity with office management software (such as Microsoft Office Suite and scheduling tools) and sometimes certifications like Certified Administrative Professional (CAP) are valuable. Excellent communication, multitasking, and team-building abilities help you effectively coordinate staff and manage office dynamics. These skills and qualities are important for ensuring efficient daily operations, supporting staff productivity, and maintaining a well-functioning work environment.

Is an administrative manager a stressful job?

An administrative manager role can be stressful due to managing multiple tasks, deadlines, and coordinating between departments. The job often requires strong organizational skills, problem-solving, and the ability to handle high-pressure situations, especially in fast-paced environments.
More about Administrative Manager jobs

What are the most commonly searched types of Administrative jobs in Rochester, NY?

The most popular types of Administrative jobs in Rochester, NY are:

What are popular job titles related to Administrative Manager jobs in Rochester, NY?

For Administrative Manager jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Administrative Manager jobs in Rochester, NY look for?

The top searched job categories for Administrative Manager jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administrative Manager jobs?

Cities near Rochester, NY with the most Administrative Manager job openings:

Administrative Manager jobs near you
Infographic showing various Administrative Manager job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 14% Part Time, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $69,812 per year, or $33.6 per hour.

Administrative Assistant

SHM LLC

Rochester, NY • On-site

$19/hr

Full-time

Re-posted 29 days ago

Job description

Administrative Receptionist

Position Summary

The Administrative Receptionist serves as the first point of contact for residents, applicants, visitors, and vendors. This position provides administrative and customer service support to the Property Manager and site team to ensure efficient day-to-day operations of the community. The Administrative Receptionist assists with resident communications, document processing, rent collections, compliance support, and general office administration while maintaining a professional and welcoming office environment.

Essential Duties and Responsibilities

Resident Relations & Customer Service

  • Greet residents, applicants, vendors, and visitors in a professional and courteous manner.

  • Answer office inquiries.

  • Assist residents with general questions regarding their accounts, rent payments, and community policies.
  • Review resident ledgers and explain account balances, charges, and payment activity.
  • Handle routine resident concerns and complaints, escalating complex issues to management.
  • Prepare and issue simple lease violations and resident notices as directed by management.
  • Schedule appointments and meetings between residents and the Property Manager.

Administrative Support


  • Prepare and distribute resident correspondence, notices, and community communications.

  • Process outgoing mail and coordinate mass mailings.


Occupancy & Compliance Support

  • Accept housing applications and assist applicants with the application process.
  • Process landlord verification requests and landlord statements.
  • Assist with reasonable accommodation requests and maintain supporting documentation.

  • Support compliance and occupancy functions through document collection and communicating to the manager.

  • Track and maintain required resident documentation as directed by management.

Rent Collection & Financial Support

  • Accept resident rental payments in accordance with company policies.
  • Issue receipts and maintain payment documentation.
  • Assist residents with payment-related questions and account inquiries.


Maintenance Coordination

  • Receive resident maintenance requests and enter work orders into the property management system.
  • Assist with communication between residents and the maintenance team.

Qualifications

  • High School Diploma or GED required.
  • Previous administrative, receptionist, customer service, or property management experience preferred.
  • Affordable housing experience (LIHTC, HUD, Section 8, PBV, or similar programs) preferred.
  • Strong customer service and interpersonal skills.
  • Excellent organizational and time management abilities.
  • Proficiency with Microsoft Office, including Outlook, Word, and Excel.
  • Ability to maintain confidentiality and handle sensitive resident information.
  • Strong written and verbal communication skills.

Knowledge, Skills, and Abilities

  • Ability to interact professionally with residents, vendors, housing agencies, and team members.
  • Ability to prioritize multiple tasks in a fast-paced environment.
  • Ability to maintain accurate records and complete administrative tasks with attention to detail.
  • Ability to resolve routine resident concerns while exercising sound judgment regarding escalation.
  • Commitment to providing exceptional customer service and supporting the mission of affordable housing.

Physical Requirements

  • Ability to sit, stand, walk, and perform routine office duties throughout the workday.
  • Ability to occasionally lift and carry office supplies and files up to 25 pounds.

Reporting Relationship

Reports directly to the Property Manager.