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Assistant Office Administrator Jobs in Rochester, NY

Rochester NY area company

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Accounting Assistant

Brighton, NY · On-site

$20 - $25/hr

Position Title: Asst. Office Administrator (Part-Time) About the Role: We are seeking a versatile, detail-oriented professional to keep our office running smoothly. This role is perfect for someone ...

Charlie Health

Office Coordinator

Rochester, NY · On-site

$18 - $22/hr

... Assist with other administrative tasks as assigned ... Performing Attendance for various teams, Admin tasks as assigned, scheduling for various teams ...

Charlie Health

Office Coordinator

Rochester, NY

$17.75 - $23.75/hr

... Assist with other administrative tasks as assigned ... Performing Attendance for various teams, Admin tasks as assigned, scheduling for various teams ...

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All JobsOffice Administrator JobsAssistant Office Administrator JobsAssistant Office Administrator Jobs in Rochester, NY

Assistant Office Administrator information

See Rochester, NY salary details

$25.7K

$67.3K

$134.7K

How much do assistant office administrator jobs pay per year?

As of Aug 10, 2026, the average yearly pay for assistant office administrator in Rochester, NY is $67,305.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,400.00 and $79,400.00 per year, depending on experience, location, and employer.

What does an assistant office administrator do?

An assistant office administrator supports daily office operations by handling administrative tasks such as scheduling, correspondence, data entry, and filing. They often use office software like Microsoft Office and coordinate with team members to ensure smooth workflow and organization.

What are the key skills and qualifications needed to thrive as an assistant office administrator?

To thrive as an Assistant Office Administrator, you need strong organizational skills, attention to detail, and proficiency in office procedures, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, supporting team productivity, and providing effective administrative support.

What are some common challenges faced by assistant office administrators, and how can they be successfully managed?

Assistant Office Administrators often juggle multiple tasks such as scheduling, managing correspondence, and supporting various team members, which can lead to conflicting priorities and tight deadlines. Successfully managing these challenges requires strong organizational skills, the ability to communicate clearly, and proficiency with office technology. Setting clear priorities, proactively communicating with colleagues about workload, and staying adaptable to sudden changes can help ensure day-to-day operations run smoothly.

What is an assistant office administrator?

Assistant Office Administrators provide support in managing the daily operations of an office. Their duties often include handling correspondence, organizing files, scheduling appointments, ordering supplies, and assisting with basic bookkeeping tasks. They help ensure that the office runs smoothly by supporting management and staff with administrative tasks. This role requires strong organizational, communication, and multitasking skills.

What is the difference between Assistant Office Administrator vs Office Coordinator?

AspectAssistant Office AdministratorOffice Coordinator
Primary RoleSupports administrative tasks, manages office operations, assists with communicationCoordinates office activities, manages schedules, handles logistics
Required SkillsAdministrative skills, communication, organizationOrganizational skills, multitasking, communication
Work EnvironmentOffice setting, administrative supportOffice setting, event planning, logistics
Common UsageUsed in various industries for administrative support rolesUsed in corporate and organizational settings for managing office functions

The Assistant Office Administrator and Office Coordinator roles share similarities in supporting office functions and requiring organizational skills. However, the Assistant Office Administrator typically provides broader administrative support, while the Office Coordinator focuses more on coordinating activities and logistics. Both roles are essential for smooth office operations and are often found in similar work environments.

What are the most commonly searched types of Office Administrator jobs in Rochester, NY? The most popular types of Office Administrator jobs in Rochester, NY are:
What are popular job titles related to Assistant Office Administrator jobs in Rochester, NY? For Assistant Office Administrator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Assistant Office Administrator jobs in Rochester, NY look for? The top searched job categories for Assistant Office Administrator jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Assistant Office Administrator jobs? Cities near Rochester, NY with the most Assistant Office Administrator job openings:
Assistant Office Administrator jobs near you
Infographic showing various Assistant Office Administrator job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 12% Part Time, 1% Temporary, and 4% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $67,305 per year, or $32.4 per hour.

Accounting Assistant

Rochester NY area company

Brighton, NY • On-site

$20 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 7 days ago

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Job description

Position Title: Asst. Office Administrator (Part-Time)

About the Role: We are seeking a versatile, detail-oriented professional to keep our office running smoothly. This role is perfect for someone who loves variety—handling everything from the monthly books and payroll to keeping our digital presence fresh and assisting with seasonal fund drives.

Key Responsibilities:

  • Financials: Manage AP/AR, monthly entries, and payroll processing.
  • Clerical: Assist Operations with provider scheduling up to 12 hrs per week
  • HR/Admin: Coordinate new member orientation, maintain personnel files, and serve as the point of contact for benefit questions.
  • Digital & Outreach: Manage social media updates, website maintenance (WordPress)
  • Fund Drive: Manager yearly Fund Drive including processing all payments, updating database & sending out letters.
  • Grants: Identify and apply for relevant grant opportunities as needed.
  • Other: Clerical duties as assigned such as assisting with social activities, filing, etc.

Qualifications:

  • Tech Savvy: Proficient in MS Office (Excel is a must). Experience with QuickBooks and WordPress is highly preferred.
  • Reliable: Ability to work independently and hit monthly cyclical deadlines without reminders.
  • Communication: Strong writing skills for grant applications and social media posts.
  • Education: AS or BS degree preferred, or equivalent experience in a similar multi-tasking role.

Details:

  • Schedule: [30-40 hours/week]
  • Compensation: [$20-$25 depending on experience]

Company Description

Non Profit in business in our 40th year with a $3M Operating Budget.