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Assistant Office Administrator Jobs (NOW HIRING)

Elite Landscaping, Inc.

Be Seen First

Assistant Office Administrator

South Plainfield, NJ · On-site

$20 - $27/hr

We are looking to hire an Assistant Office Manager to join our team full time or part time . You will be responsible for overseeing the administrative activities of the organization. Responsibilities:

W&M Environmental Group

Office Administrator

Allen, TX

$16.75 - $23/hr

Office Administrator I, Office Administrator II, Office Administrator III, Office Administrator IV, ... Greet/direct/assist office/department visitors (both internal and external). Provide assistance in ...

Braun Intertec

Office Administrator

Allen, TX · On-site

$16.75 - $23/hr

Office Administrator I, Office Administrator II, Office Administrator III, Office Administrator IV, ... Operate and maintain phone system. Assist clients with routine requests and in the absence of the ...

AlohaHP

Office Administrator

Sausalito, CA · On-site

$18 - $18.01/hr

NOW HIRING: Office Administrator (Part-Time → Full-Time) - $18/hr, Weekly Pay! Location ... Manage coding, expense tracking, and vendor/client communication * Assist with monthly financial ...

Connect Staffing

Warehouse / Office Administrator

Waco, TX · On-site

$23 - $28/hr

Office Administrator, Administrative Assistant, Office Coordinator, Production Coordinator, Manufacturing Office Admin, Administrative Coordinator, Operations Administrator, Office Manager, Clerical ...

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Assistant Office Administrator information

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$26K

$68.2K

$136.5K

How much do assistant office administrator jobs pay per year?

As of Jun 11, 2026, the average yearly pay for assistant office administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What does an assistant Office Administrator do?

An Assistant Office Administrator supports daily office operations by handling administrative tasks such as scheduling, correspondence, data entry, and filing. They often use office software like Microsoft Office and may coordinate communication between departments to ensure smooth workflow.

What are the key skills and qualifications needed to thrive as an Assistant Office Administrator, and why are they important?

To thrive as an Assistant Office Administrator, you need strong organizational skills, attention to detail, and proficiency in office procedures, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, supporting team productivity, and providing effective administrative support.

What are some common challenges faced by Assistant Office Administrators, and how can they be successfully managed?

Assistant Office Administrators often juggle multiple tasks such as scheduling, managing correspondence, and supporting various team members, which can lead to conflicting priorities and tight deadlines. Successfully managing these challenges requires strong organizational skills, the ability to communicate clearly, and proficiency with office technology. Setting clear priorities, proactively communicating with colleagues about workload, and staying adaptable to sudden changes can help ensure day-to-day operations run smoothly.

How much do admin assistants get paid?

Administrative assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Assistant office administrators, a similar role, often have comparable pay rates and may also receive benefits such as health insurance and paid time off.

What does an office administration assistant do?

An office administration assistant supports daily office operations by handling tasks such as answering phones, managing schedules, organizing files, and preparing documents. They often use office software like Microsoft Office and need strong organizational and communication skills to ensure smooth workflow.

What does an assistant administrator do?

An assistant office administrator supports the daily operations of an office by handling tasks such as scheduling, correspondence, data entry, and coordinating communication between departments. They often use office software like Microsoft Office and may assist with administrative projects to ensure smooth workflow.

What are Assistant Office Administrators?

Assistant Office Administrators provide support in managing the daily operations of an office. Their duties often include handling correspondence, organizing files, scheduling appointments, ordering supplies, and assisting with basic bookkeeping tasks. They help ensure that the office runs smoothly by supporting management and staff with administrative tasks. This role requires strong organizational, communication, and multitasking skills.

What is the difference between Assistant Office Administrator vs Office Coordinator?

AspectAssistant Office AdministratorOffice Coordinator
Primary RoleSupports administrative tasks, manages office operations, assists with communicationCoordinates office activities, manages schedules, handles logistics
Required SkillsAdministrative skills, communication, organizationOrganizational skills, multitasking, communication
Work EnvironmentOffice setting, administrative supportOffice setting, event planning, logistics
Common UsageUsed in various industries for administrative support rolesUsed in corporate and organizational settings for managing office functions

The Assistant Office Administrator and Office Coordinator roles share similarities in supporting office functions and requiring organizational skills. However, the Assistant Office Administrator typically provides broader administrative support, while the Office Coordinator focuses more on coordinating activities and logistics. Both roles are essential for smooth office operations and are often found in similar work environments.

More about Assistant Office Administrator jobs
What cities are hiring for Assistant Office Administrator jobs? Cities with the most Assistant Office Administrator job openings:
What are the most commonly searched types of Office Administrator jobs? The most popular types of Office Administrator jobs are:
What states have the most Assistant Office Administrator jobs? States with the most job openings for Assistant Office Administrator jobs include:
What job categories do people searching Assistant Office Administrator jobs look for? The top searched job categories for Assistant Office Administrator jobs are:
Assistant Office Administrator jobs near you
Infographic showing various Assistant Office Administrator job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 97% Full Time, 1% Part Time, and 1% Temporary. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.

Assistant Office Administrator

Psyche Registry Services Llc

Woodland Hills, CA

$21/hr

Full-time

Medical, PTO

Posted 6 days ago

Job description

Assistant Office Administrator
Psyche Registry Services (PRS)
Pay: $21/hour. Will be increased to $23/hr after completing the 1month training/3 month probation  period
Employment Type: Full-Time
Schedule: Monday–Friday, choose either 8:30 AM–5:30 PM or 9:00 AM–6:00 PM
Location: In-office

About Us
Psyche Registry Services (PRS) is a mental health–focused organization. Our team supports psychological and therapeutic services by coordinating care between patients, providers, and referral partners. Through our administrative services team, we manage scheduling, referrals, records, and communication to ensure evaluations and treatment services are delivered accurately, confidentially, and with professionalism.

Position Overview
The Assistant Office Administrator plays a key role in supporting psychological and mental health services by coordinating appointments, managing referrals, and assisting with administrative processes related to evaluations, treatment sessions, and legal documentation. This position requires strong organization, attention to detail, and a professional, patient-focused approach.

Preferred Qualifications

  • Previous experience in administrative, healthcare, mental health, or legal/records support roles
  • Strong customer service and communication skills
  • Proficiency with Microsoft Office and/or Google Workspace
  • Knowledge of HIPAA compliance and handling confidential information
  • Excellent attention to detail and ability to multitask in a fast-paced environment
  • Professional phone and email etiquette

Key Responsibilities

  • Schedule and coordinate appointments between patients and providers
  • Process and manage referrals from partner companies
  • Assist with psychological evaluations and treatment sessions, including but not limited to; psychotherapy and EMDR sessions.
  • Support administrative needs related to depositions, subpoenas, and records submissions
  • Maintain accurate and confidential patient and provider records
  • Communicate professionally with patients, providers, and referral partners via phone and email
  • Perform general administrative tasks including data entry, document management, and filing
  • Ensure compliance with HIPAA and confidentiality standards

Schedule & Benefits

  • Full-time, Monday–Friday
  • Choice of schedule: 8:30 AM–5:30 PM or 9:00 AM–6:00 PM
  • Fully paid health insurance DURING  probationary period (3 months). Once the probationary period ends, insurance payment will be 70% PRS and 30% you.
  • 7 paid holidays
  • Accrued sick time
  • PTO