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Assistant Office Administrator Jobs in Springfield, MA

Meadows Staffing Group Inc

Office Administrator

Springfield, MA · On-site

$17.50 - $24/hr

  • Medical

  • Dental

  • Retirement

  • PTO

Office Administrator / Accounts Receivable & Accounts Payable Location: Springfield, MA Metro Area ... Maintain accurate financial and office records * Assist with insurance-related documentation and ...

Dufault, Vann & Carella

Office Administrator

Springfield, MA · On-site

$45K - $50K/yr

  • Medical

  • Life

  • Retirement

  • PTO

We are seeking an Office Administrator to join our team! You will perform clerical and ... Greet and assist onsite guests * Answer inbound telephone calls * Develop and implement organized ...

Russian School of Mathematics

Office Administrator

Simsbury, CT · On-site

$18.25 - $25/hr

  • Medical

  • Dental

  • Retirement

RSM is looking to hire a part-time Office Administrator in our Avon, CT location. The school ... The incumbent will perform a wide range of administrative and general office duties and assist in ...

Russian School of Mathematics

Office Administrator

Simsbury, CT · On-site

$22 - $30/hr

  • Medical

  • Dental

  • Retirement

RSM is looking to hire a part-time Office Administrator in our Avon, CT location. The school ... The incumbent will perform a wide range of administrative and general office duties and assist in ...

The Russian School of Math

Office Administrator

Simsbury, CT

$18.25 - $25/hr

  • Medical

  • Dental

  • Retirement

RSM is looking to hire a part-time Office Administrator in our Avon, CT location. The school ... The incumbent will perform a wide range of administrative and general office duties and assist in ...

Barnes Group Inc.

Office Administrator

Windsor, CT · On-site

$18 - $24.75/hr

Barnes Aerospace is seeking an organized and detail-oriented Office Administrator to support our ... * Assist with coordinating and supporting meetings on site as required. * Perform record keeping ...

Barnes Group Inc.

Office Administrator

Windsor, CT

$18 - $24.75/hr

Barnes Aerospace is seeking an organized and detail-oriented Office Administrator to support our ... * Assist with coordinating and supporting meetings on site as required. * Perform record keeping ...

Barnes Group

Office Administrator

Windsor, CT · On-site

$18 - $24.75/hr

Barnes Aerospace is seeking an organized and detail-oriented Office Administrator to support our ... * Assist with coordinating and supporting meetings on site as required. * Perform record keeping ...

Barnes Group Inc.

Office Administrator

Windsor, CT

$18 - $24.75/hr

Barnes Aerospace is seeking an organized and detail-oriented Office Administrator to support our ... * Assist with coordinating and supporting meetings on site as required. * Perform record keeping ...

Growing Design & Build Landscape and Hardscape Company

Be Seen First

Office Administrator

Vernon Rockville, CT · On-site

$18 - $28/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

You'll assist with customer communications, administrative tasks, and help keep our office running smoothly. Key Responsibilities * Assist with answering and routing incoming phone calls from ...

eTeam

Office Administrator (USD)

Windsor, CT · On-site

$18 - $24.50/hr

... regulatory guidelines * Assist with facility management (building maintenance requests ... Strong computer skills with proficiency in the Microsoft Office Suite. Associates, or bachelor ...

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All JobsOffice Administrator JobsAssistant Office Administrator JobsAssistant Office Administrator Jobs in Springfield, MA

Assistant Office Administrator information

See Springfield, MA salary details

$25.9K

$68K

$136K

How much do assistant office administrator jobs pay per year?

As of Aug 13, 2026, the average yearly pay for assistant office administrator in Springfield, MA is $67,976.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,800.00 and $80,200.00 per year, depending on experience, location, and employer.

What does an assistant office administrator do?

An assistant office administrator supports daily office operations by handling administrative tasks such as scheduling, correspondence, data entry, and filing. They often use office software like Microsoft Office and coordinate with team members to ensure smooth workflow and organization.

What are the key skills and qualifications needed to thrive as an assistant office administrator?

To thrive as an Assistant Office Administrator, you need strong organizational skills, attention to detail, and proficiency in office procedures, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, supporting team productivity, and providing effective administrative support.

What are some common challenges faced by assistant office administrators, and how can they be successfully managed?

Assistant Office Administrators often juggle multiple tasks such as scheduling, managing correspondence, and supporting various team members, which can lead to conflicting priorities and tight deadlines. Successfully managing these challenges requires strong organizational skills, the ability to communicate clearly, and proficiency with office technology. Setting clear priorities, proactively communicating with colleagues about workload, and staying adaptable to sudden changes can help ensure day-to-day operations run smoothly.

What is an assistant office administrator?

Assistant Office Administrators provide support in managing the daily operations of an office. Their duties often include handling correspondence, organizing files, scheduling appointments, ordering supplies, and assisting with basic bookkeeping tasks. They help ensure that the office runs smoothly by supporting management and staff with administrative tasks. This role requires strong organizational, communication, and multitasking skills.

What is the difference between Assistant Office Administrator vs Office Coordinator?

AspectAssistant Office AdministratorOffice Coordinator
Primary RoleSupports administrative tasks, manages office operations, assists with communicationCoordinates office activities, manages schedules, handles logistics
Required SkillsAdministrative skills, communication, organizationOrganizational skills, multitasking, communication
Work EnvironmentOffice setting, administrative supportOffice setting, event planning, logistics
Common UsageUsed in various industries for administrative support rolesUsed in corporate and organizational settings for managing office functions

The Assistant Office Administrator and Office Coordinator roles share similarities in supporting office functions and requiring organizational skills. However, the Assistant Office Administrator typically provides broader administrative support, while the Office Coordinator focuses more on coordinating activities and logistics. Both roles are essential for smooth office operations and are often found in similar work environments.

What are the most commonly searched types of Office Administrator jobs in Springfield, MA?

The most popular types of Office Administrator jobs in Springfield, MA are:

What are popular job titles related to Assistant Office Administrator jobs in Springfield, MA?

For Assistant Office Administrator jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Assistant Office Administrator jobs in Springfield, MA look for?

The top searched job categories for Assistant Office Administrator jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Assistant Office Administrator jobs?

Cities near Springfield, MA with the most Assistant Office Administrator job openings:

Assistant Office Administrator jobs near you
Infographic showing various Assistant Office Administrator job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $67,976 per year, or $32.7 per hour.

Office Administrator

Meadows Staffing Group Inc

Springfield, MA • On-site

$17.50 - $24/hr

Other

Medical, Dental, Retirement, PTO

Posted 4 days ago

Job description

Office Administrator / Accounts Receivable & Accounts Payable

Location: Springfield, MA Metro Area

Schedule: Monday through Friday | 8:00 AM – 4:00 PM


Why You'll Love This Opportunity

A well-established and growing business in the Springfield, MA metro area is seeking an experienced Office Administrator / AR/AP Professional to join its team. This is an excellent opportunity for someone who enjoys working in a fast-paced office, thrives in a hands-on role, and takes pride in keeping daily operations running smoothly.

As the company continues to grow, you'll play a key role supporting both the administrative and accounting functions while working alongside a collaborative team in a professional office environment.


Responsibilities

  • Answer and direct incoming phone calls while providing exceptional customer service
  • Perform a variety of general administrative and office support duties
  • Process Accounts Receivable and Accounts Payable transactions
  • Utilize QuickBooks Desktop for daily accounting functions
  • Prepare payroll
  • Maintain accurate financial and office records
  • Assist with insurance-related documentation and administrative processing
  • Support day-to-day office operations in a high-volume, fast-paced environment
  • Partner with leadership to help ensure the efficient operation of the business

Qualifications

  • Previous experience in an Office Administrator, Bookkeeper, Office Manager, or similar administrative/accounting role
  • Strong proficiency with QuickBooks (QuickBooks Desktop experience required; QuickBooks Online experience is a plus)
  • Experience processing payroll
  • Solid understanding of Accounts Receivable and Accounts Payable
  • Excellent organizational skills with strong attention to detail
  • Ability to prioritize multiple responsibilities and meet deadlines in a busy office
  • Strong communication and customer service skills


Benefits

  • Health Insurance
  • Dental Insurance
  • 401(k) with Employer Match
  • Paid Holidays
  • Vacation Time
  • Sick Time

Interested? Apply today!

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