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Entry Level Office Administrator Jobs in Springfield, MA

Gandara

Intake Coordinator | Los Campeones

Chicopee, MA · On-site

$21.66/hr

Whether that is in an entry level or leadership role, Gandara will provide the tools and resources ... Employees in this role are considered support staff for office management needs. This includes ...

Gándara Center

Case Worker | Level-Up

Holyoke, MA · On-site

$21.50/hr

Whether that is in an entry level or leadership role, Gandara will provide the tools and resources ... These services are provided either in the office, participants home, or/and in the community to ...

Gandara

Case Worker | Level-Up

Holyoke, MA · On-site

$21.50/hr

Whether that is in an entry level or leadership role, Gandara will provide the tools and resources ... These services are provided either in the office, participants home, or/and in the community to ...

All JobsOffice Administrator JobsEntry Level Office Administrator JobsEntry Level Office Administrator Jobs in Springfield, MA

Entry Level Office Administrator information

See Springfield, MA salary details

$11

$21

$34

How much do entry level office administrator jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for entry level office administrator in Springfield, MA is $21.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $23.70 per hour, depending on experience, location, and employer.

What does an entry level office administrator do?

An entry level office administrator is responsible for supporting the day-to-day operations of an office. Their tasks often include answering phones, managing files, scheduling appointments, handling correspondence, and performing data entry. They may also assist with ordering office supplies, maintaining records, and providing general support to other staff members. This role is essential for ensuring the office runs smoothly and efficiently.

What are some common challenges faced by entry level office administrators, and how can they overcome them?

Entry level office administrators often encounter challenges such as managing multiple tasks simultaneously, learning new office technologies, and adapting to different communication styles within the team. To overcome these hurdles, it's helpful to prioritize tasks, seek clarification when unsure, and take advantage of any available training on office software or procedures. Building strong relationships with colleagues and supervisors can also make it easier to ask for support and feedback, helping you grow more confident and efficient in your role.

What are the key skills and qualifications needed to thrive as an entry level office administrator, and why are they important?

To thrive as an Entry Level Office Administrator, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some employers preferring additional administrative coursework or experience. Familiarity with Microsoft Office Suite, office equipment, and basic data entry systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are important for efficiently managing office tasks, supporting team productivity, and ensuring smooth daily operations.

What is the difference between Entry Level Office Administrator vs Administrative Assistant?

AspectEntry Level Office AdministratorAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings, handling administrative tasks, data entry, schedulingOffice settings, supporting managers, handling correspondence
Employer & Industry UsageCommon in various industries, including corporate, healthcare, educationWidely used across industries for clerical support roles
Search & Comparison IntentOften searched by those starting in administrative roles or seeking entry-level positionsFrequently compared for similar entry-level clerical jobs

The main difference is that an Entry Level Office Administrator typically has broader responsibilities like managing office operations, while an Administrative Assistant focuses more on supporting specific managers or departments. Both roles require similar credentials and are common in various industries, making them closely related entry-level positions.

How to get experience in entry level office administration?

Entry level office administrators can gain experience through internships, volunteer work, or part-time roles that involve administrative tasks. Developing skills in office software like Microsoft Office and learning organizational and communication skills can also improve job prospects and on-the-job performance.

What qualifications do I need to be an entry level office administrator?

Entry level office administrators typically need a high school diploma or equivalent. Strong organizational, communication, and computer skills, including familiarity with office software like Microsoft Office, are also important. Some positions may prefer or require an associate degree or relevant internship experience.

What are the most commonly searched types of Office Administrator jobs in Springfield, MA?

The most popular types of Office Administrator jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Entry Level Office Administrator jobs?

Cities near Springfield, MA with the most Entry Level Office Administrator job openings:

Entry Level Office Administrator jobs near you
Infographic showing various Entry Level Office Administrator job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $44,821 per year, or $21.5 per hour.

Test Center Administrator/Proctor- Full Time

West Springfield, MA • On-site

PSI Services LLC
See more jobs at PSI Services LLCexternal

$15.30/hr

Full-time

Posted 15 hours ago

Posted today

Job description

Title: Test Center Administrator (TCA)
Location:1111 ELM STREET, SUITE 32A, West Springfield, MA 01089
Wage & Benefits: $15.30/hour + Full Benefits

Schedule: Mon/Thurs/Fri/Sat - (8a-5p, close)

About PSI

Join PSI – A Global Leader in Testing Solutions

At PSI, we help people achieve their goals through fair and secure assessments. We provide license and certification exams for state and federal agencies, as well as assessments, for public and private companies. Our mission is to create a positive testing experience that empowers candidates to succeed.

About the Role

As a Test Center Administrator (Exam Proctor), you’ll play a critical role in maintaining exam integrity and delivering a smooth, professional experience for every test taker. This is an entry-level position with training provided, perfect for individuals who value accuracy, customer service, and a calm testing environment.

Role Responsibilities

Welcome test takers and explain testing procedures clearly.
Verify IDs and maintain strict exam security protocols.
Set up workstations and troubleshoot technical issues with internal teams.
Supervise exams and ensure compliance with PSI policies.
Perform opening/closing procedures and light housekeeping (e.g., sanitizing workstations).
Troubleshoot with internal departments, such as our IT department, to fix any technical issues in the Test Center.
Provide support for test takers with accessibility needs.

Knowledge, Skills and Experience Requirements

High school diploma or equivalent.
US citizenship is required.
Customer service experience preferred (training provided).
Strong communication skills and attention to detail.
Ability to remain calm under pressure and handle sensitive situations.
Basic computer skills; Microsoft Office experience is a plus.
Physical ability to stand/walk for up to 40% of your shift.
Commitment to exam security and compliance.

Benefits & Perks

Competitive pay + comprehensive benefits (medical, dental, vision).
Paid time off and retirement plans (401(k), pension).
Flexible scheduling and work-life balance.
Career development and training opportunities.
Wellness programs and global initiatives.
Volunteer opportunities and community engagement.

Why You’ll Love Working Here

At PSI, you’re more than an employee—you’re part of a global team making a real impact. We value integrity, growth, and purpose. If you’re ready to join a company that invests in your future, apply today!

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