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Entry Level Office Administrator Jobs in Springfield, MA

Gandara

Intake Coordinator | Los Campeones

Chicopee, MA · On-site

$21.66/hr

Whether that is in an entry level or leadership role, Gandara will provide the tools and resources ... Employees in this role are considered support staff for office management needs. This includes ...

Gándara Center

Case Worker | Level-Up

Holyoke, MA · On-site

$21.50/hr

Whether that is in an entry level or leadership role, Gandara will provide the tools and resources ... These services are provided either in the office, participants home, or/and in the community to ...

Gandara

Case Worker | Level-Up

Holyoke, MA · On-site

$21.50/hr

Whether that is in an entry level or leadership role, Gandara will provide the tools and resources ... These services are provided either in the office, participants home, or/and in the community to ...

All JobsOffice Administrator JobsEntry Level Office Administrator JobsEntry Level Office Administrator Jobs in Springfield, MA

Entry Level Office Administrator information

See Springfield, MA salary details

$11

$21

$34

How much do entry level office administrator jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for entry level office administrator in Springfield, MA is $21.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $23.70 per hour, depending on experience, location, and employer.

What does an entry level office administrator do?

An entry level office administrator is responsible for supporting the day-to-day operations of an office. Their tasks often include answering phones, managing files, scheduling appointments, handling correspondence, and performing data entry. They may also assist with ordering office supplies, maintaining records, and providing general support to other staff members. This role is essential for ensuring the office runs smoothly and efficiently.

What is the difference between Entry Level Office Administrator vs Administrative Assistant?

AspectEntry Level Office AdministratorAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings, handling administrative tasks, data entry, schedulingOffice settings, supporting managers, handling correspondence
Employer & Industry UsageCommon in various industries, including corporate, healthcare, educationWidely used across industries for clerical support roles
Search & Comparison IntentOften searched by those starting in administrative roles or seeking entry-level positionsFrequently compared for similar entry-level clerical jobs

The main difference is that an Entry Level Office Administrator typically has broader responsibilities like managing office operations, while an Administrative Assistant focuses more on supporting specific managers or departments. Both roles require similar credentials and are common in various industries, making them closely related entry-level positions.

What are some common challenges faced by entry level office administrators, and how can they overcome them?

Entry level office administrators often encounter challenges such as managing multiple tasks simultaneously, learning new office technologies, and adapting to different communication styles within the team. To overcome these hurdles, it's helpful to prioritize tasks, seek clarification when unsure, and take advantage of any available training on office software or procedures. Building strong relationships with colleagues and supervisors can also make it easier to ask for support and feedback, helping you grow more confident and efficient in your role.

What are the key skills and qualifications needed to thrive as an entry level office administrator, and why are they important?

To thrive as an Entry Level Office Administrator, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some employers preferring additional administrative coursework or experience. Familiarity with Microsoft Office Suite, office equipment, and basic data entry systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are important for efficiently managing office tasks, supporting team productivity, and ensuring smooth daily operations.

What qualifications do I need to be an entry level office administrator?

Entry level office administrators typically need a high school diploma or equivalent. Strong organizational, communication, and computer skills, including familiarity with office software like Microsoft Office, are also important. Some positions may prefer or require additional certifications such as administrative assistant training or basic bookkeeping knowledge.

How to get experience in entry level office administration?

Entry level office administrators can gain experience through internships, volunteer work, or part-time roles that involve administrative tasks such as data entry, scheduling, and customer service. Developing skills in office software like Microsoft Office and understanding basic office procedures can also enhance employability. Gaining familiarity with organizational tools and earning relevant certifications, such as an Office Administration certificate, can further improve job prospects.
What are the most commonly searched types of Office Administrator jobs in Springfield, MA? The most popular types of Office Administrator jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Entry Level Office Administrator jobs? Cities near Springfield, MA with the most Entry Level Office Administrator job openings:
Entry Level Office Administrator jobs near you
Infographic showing various Entry Level Office Administrator job openings in Springfield, MA as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $44,821 per year, or $21.5 per hour.

Intake Coordinator | Los Campeones

Gandara Mental Health Center, Inc.

Chicopee, MA

$21.66/hr

Full-time

Re-posted 24 days ago

Job description

Why Work for Gandara:

Explore the career pathways in Behavioral Health, Substance Use and Recovery, Community Based Clinical services, Adolescent and Family services, Adult Residential, Maintenance and Administration! Whether that is in an entry level or leadership role, Gandara will provide the tools and resources to better enhance your career growth. The opportunities are presented with the ability to transition your skills and experience in meeting the organizations mission. There is grand landscape of opportunities that supports the community we serve, so Join the Gándara team today!

Benefits:

  • Retirement Plan 403(b)
  • Health, Dental, Vision, Pet and Life Insurance
  • Paid vacations
  • Paid holidays
  • 8 discretionary days
  • Mileage Reimbursement

Salary: $21.66

Additional Benefits:

  • Career Growth Opportunities
  • Culturally Diverse population
  • Clinical Licensing Support

Job Title: Intake Coordinator

Work Location: Chicopee, Ma.

*Bilingual Candidates Encouraged to Apply

*EOE M/F/D/V

*Union/Non-Union

Job Summary:

Employees in this role are considered support staff for office management needs. This includes secretarial duties and clerical responsibilities. Employees are also responsible for the tracking and monitoring of all CBHI/ CSA referrals and performing other Manage Care Entities process and procedures. This includes assuring performance specifications are followed, marketing of program, analyzing data, and reporting on referrals, waitlist, and discharges.

Duties and Responsibilities:

Client Service Responsibilities

  • MABHA
  • Referral Tracking
  • Waitlist Tracking and Compliance Calls
  • Opening/ Closing Electronic Health Record Packets
  • CSA Workbooks
  • Referral Source Tracking
  • Marketing
  • Contacting referral sources from waitlist when immediate openings are available
  • Informing admin about waitlist status or need for referrals via email
  • Scheduling Presentations for admin to generate referrals
  • Supervise the according program/ staff.
  • Participate in monthly department meetings.
  • Office Management; i.e. Supply ordering, supply tracking, and any other office needs
  • Performs other related duties and responsibility as assigned by Supervisory Staff

    Administrative Responsibilities/ Record Keeping

    • Data Entry
    • Reporting on monthly numbers (i.e. number of referrals, number of opening/ closings, etc.)
    • Management of closed charts/ storage
    • Receptionist and other clerical duties

    Knowledge, Skills, and Abilities Required

    • Ability to work with Target Population
    • Ability to work independently and as part of a team
    • Ability to structure and Organize job responsibilities with minimal supervision
    • Demonstrate good verbal and written communication skills
    • Displays sound judgement
    • Ability to provide goal-oriented services
    • Works well as a team member
    • Strong communication and writing skills
    • Bilingual: (Spanish/English & Nepali/English)

    Minimum Qualifications:

    • High school degree or equivalent; post-secondary education an asset
    • At least 2 years of clerical experience
    • Bilingual skills in Spanish-English required
    • Microsoft Office proficient (e.g. Excel, Word, Power Point)
    • Flexibility to work shifts, including evenings, as required
    • Ability to organize, prioritize and work under extreme work pressure, heavy workloads and deadlines
    • Positive attitude and work ethic
    • Excellent verbal and communication skills
    • Must be team oriented
    • To provide supervision as indicated of the consumer’s prescribed medications and record this in his/her progress notes.
    • To adhere to program and agency policies and procedures.
    • To attend all staff meetings and all trainings as required by the funding source and/or the Agency.
    • Represents Agency in a professional manner.

    The Gándara Mental Health Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training