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Assistant Office Administrator Jobs in Springfield, MA

United States Courts

Assistant Federal Defender

Hartford, CT · On-site

$87 - $197/hr

... Assistant Federal Defender who is available to begin employment no later than Sept. 15, 2026.The ... We are attorneys, paralegals, investigators, mitigation specialists, office administrators, and ...

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All JobsOffice Administrator JobsAssistant Office Administrator JobsAssistant Office Administrator Jobs in Springfield, MA

Assistant Office Administrator information

See Springfield, MA salary details

$25.9K

$68K

$136K

How much do assistant office administrator jobs pay per year?

As of Sep 4, 2026, the average yearly pay for assistant office administrator in Springfield, MA is $67,976.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,800.00 and $80,200.00 per year, depending on experience, location, and employer.

What is an assistant office administrator?

Assistant Office Administrators provide support in managing the daily operations of an office. Their duties often include handling correspondence, organizing files, scheduling appointments, ordering supplies, and assisting with basic bookkeeping tasks. They help ensure that the office runs smoothly by supporting management and staff with administrative tasks. This role requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as an assistant office administrator?

To thrive as an Assistant Office Administrator, you need strong organizational skills, attention to detail, and proficiency in office procedures, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, supporting team productivity, and providing effective administrative support.

What are some common challenges faced by assistant office administrators, and how can they be successfully managed?

Assistant Office Administrators often juggle multiple tasks such as scheduling, managing correspondence, and supporting various team members, which can lead to conflicting priorities and tight deadlines. Successfully managing these challenges requires strong organizational skills, the ability to communicate clearly, and proficiency with office technology. Setting clear priorities, proactively communicating with colleagues about workload, and staying adaptable to sudden changes can help ensure day-to-day operations run smoothly.

What is the difference between Assistant Office Administrator vs Office Coordinator?

AspectAssistant Office AdministratorOffice Coordinator
Primary RoleSupports administrative tasks, manages office operations, assists with communicationCoordinates office activities, manages schedules, handles logistics
Required SkillsAdministrative skills, communication, organizationOrganizational skills, multitasking, communication
Work EnvironmentOffice setting, administrative supportOffice setting, event planning, logistics
Common UsageUsed in various industries for administrative support rolesUsed in corporate and organizational settings for managing office functions

The Assistant Office Administrator and Office Coordinator roles share similarities in supporting office functions and requiring organizational skills. However, the Assistant Office Administrator typically provides broader administrative support, while the Office Coordinator focuses more on coordinating activities and logistics. Both roles are essential for smooth office operations and are often found in similar work environments.

What are the most commonly searched types of Office Administrator jobs in Springfield, MA?

The most popular types of Office Administrator jobs in Springfield, MA are:

What are popular job titles related to Assistant Office Administrator jobs in Springfield, MA?

For Assistant Office Administrator jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Assistant Office Administrator jobs in Springfield, MA look for?

The top searched job categories for Assistant Office Administrator jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Assistant Office Administrator jobs?

Cities near Springfield, MA with the most Assistant Office Administrator job openings:

Assistant Office Administrator jobs near you
Infographic showing various Assistant Office Administrator job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $67,976 per year, or $32.7 per hour.

IT Administrator

Greater Hartford Gives Foundation

Hartford, CT

Full-time

Posted 24 days ago

Job description

Technology helps our staff serve our community every day, and we're looking for an IT administrator who enjoys working with people and providing outstanding support. This role is primarily focused on helping colleagues with their day-to-day technology needs, troubleshooting issues, setting up equipment, answering questions, and training staff, while also supporting systems, cybersecurity, and IT projects.


Position Summary

Reporting to the Director of Administration, the IT Administrator serves as part of the Foundation's two-person in-house IT team working in coordination with an external co-managed IT services partner. The role leads help desk, network, hardware, software, audio-visual, and IT projects, while also contributing to technology planning, policy development, device management, and IT governance.


Essential Duties and Responsibilities


  • Coordinate with external managed IT services partner to develop and deploy new technology solutions that meet the Foundation's evolving business needs.
  • Lead regular system maintenance, proactive monitoring, and long-term IT infrastructure planning to prevent disruptions.
  • Lead major technology projects including planning, execution, training, and ongoing maintenance.
  • Manage and support both Windows and Mac devices in a mixed-device environment, coordinating cross-platform updates.
  • Develop and implement IT policies (Intune, Group Policy).
  • Manage cloud platforms (Microsoft 365), automate routine tasks using PowerShell, and support IT governance and compliance (NIST standards).
  • Support staff's remote connectivity in a "bring your own device" environment.
  • Respond effectively and efficiently to employees' requests for technical assistance in person or via telephone or email to resolve hardware and/or software issues; prioritize most urgent needs for immediate response.
  • Provide appropriate training and support to a variety of staff with a wide range of technical skills and job responsibilities.
  • Develop and maintain comprehensive training resources, including step-by-step guides and instructional videos, for staff and volunteers.
  • Setup, maintain, repair, and track all Foundation computers, copiers, telephones, etc.
  • Assist with regularly scheduled system maintenance and support in a Windows server environment.
  • Perform system backups, file restores, and assists with disaster recovery planning and response.
  • Other related duties.

Competencies and Attributes


  • Demonstrated ability to work collaboratively within a diverse environment and interact openly with individuals of different backgrounds.
  • Proven experience with hardware and software setup, network administration, and desktop troubleshooting.
  • Advanced understanding of Windows operating systems, Microsoft Office, smart phones and tablets.
  • Proven effectiveness in communicating technical information to non-technical employees including skilled written and oral communication.
  • Demonstrated problem identification and resolution skills.
  • Proven track record of multi-tasking, and attention to detail with consistent follow-through to ensure complete customer satisfaction.
  • High energy, resilience, and sincere desire to be of service to others.
  • Proven initiative and self-management skills, high standards for personal performance, and earned reputation for taking full ownership and delivering quality results to meet expectations on time.
  • Curiosity and willingness to learn and develop.
  • Demonstrated and consistent flexibility to meet urgent organizational and employee needs when priorities change rapidly.
  • Ability to read, analyze, and interpret technical and non-technical procedures, requests, and diagrams.
  • Writes reports, business correspondence, and procedure manuals in a clear and non-technical manner to ensure staff grasp of content.
  • Effectively presents information and responds to questions from end users and managers as needed.


Education and Experience

Degree requirements can be substituted with equivalent practical experience.

  • Associate degree in computer science or equivalent.
  • 7 years of experience in an Information Technology support role or an equivalent combination of education and experience.


Location

This is a hybrid position with required in-office days in Hartford, CT and remote work up to 2 days per week. Regular a/v and technology support of on-site, early morning and evening events is required.


For more information about Greater Hartford Gives Foundation visit:

https://greaterhartfordgives.org/

Salary range will be shared with candidates contacted for interviews or upon request by the applicant.


Any and all offers to applicants are contingent on the candidate's completion of a comprehensive background and reference check to the satisfaction of Greater Hartford Gives Foundation.


GREATER HARTFORD GIVES FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYER RELYING ON A DIVERSE GROUP OF INDIVIDUALS AND THEIR RESPECTIVE TALENTS TO ACHIEVE OUR MISSION.


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