Administrative Manager Jobs in Springfield, MA (NOW HIRING)

Introduction

\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nAre you a current State of Connecticut employee looking to advance your career? If so, read below and apply today!\r\n\r\n\r\nThe State of Connecticut Department of Consumer Protection (DCP)invites current State of CT employees to apply for the position ofFiscal/Administrative Manager 1.\r\n\r\n\r\n\r\nWHAT WE CAN OFFER YOU\r\n\r\n\r\nAs a state employee, you would continue to have access to the following:\r\n\r\n\r\n\r\n\r\n\r\n Visit our new State Employee Benefits Overview page!\r\n Professional growth and development opportunities.\r\n A healthy work/life balance to all employees.\r\n\r\nABOUT US\r\n\r\n\r\n\r\nThe State of CT Department of Consumer Protection's mission is to ensure a fair and equitable marketplace and safe products and services for consumers in the industries that we license, regulate, and enforce. The Department has several divisions and operational groups, each with its own area of expertise, including Education and Outreach, Communications, Legislative and Policy, Legal, Drug Control, Foods and Standards, License Services, Investigations, Gaming, Liquor Control, and Occupational & Professional Licensing and Operations.\r\n\r\n\r\nTHE ROLE\r\n\r\n\r\nThis position will oversee all functions within the DCP Business Office, including Purchasing, Accounts Payable, Accounts Receivable, Fixed Assets, Budgeting, and anything else that might apply. This position will be responsible for overseeing the new standalone unit that previously operated in conjunction with DAS as aSmall Agency Resource Team (SmART)agency. This position will lead the transition of all Business Office functions from DAS over to DCP, with the exception of Payroll. This position will be responsible for setting up new procedures specific to DCP, including purchasing/P-Card, Assets, Travel, etc. This position will be responsible for preparing all budget information required by the Office of Policy and Management (OPM)during budget periods and submitting the monthly Comprehensive Financial Status Report (CFSR), among other budgetary tasks. \r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nPOSITION HIGHLIGHTS\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n Monday - Friday(may include some nights and weekends)\r\n Full-time (40 hours per week)\r\n First shift\r\n Location: Hartford, CT\r\n Hybrid position (telework and in office)\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n

Selection Plan

In order to be considered for this job opening, you must be a current State of CTemployee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You mustspecify your qualifications on your application.\r\n\r\nFOR ASSISTANCE IN APPLYING:\r\nCheck out ourApplicant Tips on How to Apply! Need more resources? Visit ourApplicant Toolkitfor additional support throughout the recruitment process.\r\nBEFORE YOU APPLY:\r\n\r\n Meet Minimum Qualifications:Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. \r\n Educational Credits:List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.\r\n Resume Policy:PerPublic Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.\r\n Preferred Shift/Location:Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.\r\n Timely Submission:All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailingDAS.SHRM@ct.gov (Opens in a New Window).\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.\r\n Note: Theonly wayto apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates-such as referral questionnaires or interview scheduling links-please check yourPersonal Status Boardregularly.\r\n For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select "Update My Contact Information."\r\n Referral Questions:This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). \r\n Prepare For An Interview:Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpfulInterview Preparation Guideto make the best impression!\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available atwww.ct.gov/ethics.\r\n This employer may participate in EVerify and will provide the federal government with your Form I9 information to confirm work authorization.\r\n\r\nQUESTIONS? WE'RE HERE TO HELP:\r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Frank DeCusati at frank.decusati@ct.gov (Opens in a New Window).\r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for directing a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.\r\n

EXAMPLES OF DUTIES

AGENCY, FACILITY OR INSTITUTION:\r\n\r\n\r\n\r\n Directs staff and operations of the fiscal administrative office;\r\n Coordinates, plans and manages office activities;\r\n Formulates program goals and objectives;\r\n Develops or assists in development of related policy;\r\n Interprets and administers pertinent laws; evaluates staff;\r\n Maintains contacts with individuals within and outside of unit who might impact on program activities;\r\n Coordinates fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;\r\n Assists in planning and implementation of financial aspects of EDP systems;\r\n Utilizes EDP systems for financial records, reports and analyses;\r\n Prepares programmatic fiscal administrative analysis and impact statements on proposed regulations and legislation;\r\n Directs and coordinates a variety of administrative functions such as grant administration, personnel, payroll, purchasing and contract administration;\r\n May manage support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;\r\n In a facility or institution, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;\r\n Leads the recruitment and hiring of staff, including outreach, interview and selection;\r\n Performs related duties as required.\r\n\r\n\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n Considerable knowledge of\r\n \r\n and ability to interpret and apply relevant state and federal laws, statutes and regulations;\r\n principles and practices of public administration with special reference to governmental budget management and governmental accounting;\r\n \r\n \r\n Knowledge of\r\n \r\n and ability to apply management principles and practices;\r\n principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;\r\n \r\n \r\n Considerable\r\n \r\n interpersonal skills;\r\n oral and written communication skills;\r\n \r\n \r\n Considerable ability in preparation and analysis of financial and statistical reports;\r\n Ability to\r\n \r\n analyze budgetary and related problems;\r\n utilize EDP systems for financial management.\r\n \r\n \r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal and administrative functions are attached.\r\n

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

\r\nOne (1) year of the General Experience must have been supervising professional level staff.\r\n\r\n\r\nNOTE: For state employees this experience is interpreted at the level of a Fiscal/Administrative Supervisor or Budget Specialist.\r\n\r\n\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

\r\n\r\n\r\n College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.\r\n A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.\r\n\r\n\r\n

PREFERRED QUALIFICATIONS

\r\n Experience with CORE including Financial Modules and all Microsoft Office suites\r\n Experience supervising employees with varying job duties and responsibilities\r\n Experience with Purchasing, Accounts Payable, and Accounts Receivable\r\n Experience with Budgeting and Fixed Assets\r\n Experience with streamlining processes and procedures\r\n\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n