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Administrative Assistant Jobs in Springfield, MA

INTERGLOBAL HOMES

Administrative Assistant

Hartford, CT · On-site

$18.25 - $24.50/hr

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems ...

Smith College

Administrative Assistant

Northampton, MA · On-site

$18 - $24.25/hr

The Administrative Assistant also manages the administration and supervision of assigned student employees and serves as a key point of contact for students, families, faculty, staff, and visitors.

Smith College

Administrative Assistant

Northampton, MA · On-site

$18 - $24.25/hr

The Administrative Assistant also manages the administration and supervision of assigned student employees and serves as a key point of contact for students, families, faculty, staff, and visitors.

Three Point Solutions

Administrative Assistant

Windsor, CT · On-site

$18 - $20/hr

Administrative Assistant Client: Aerospace Industry Location: Windsor, CT, 06095 Duration: 11 Months Shift: Monday-Friday, 8:00 AM - 5:00 PM Job Summary Handles front office operations and accounts ...

Smith College

Administrative Assistant

Northampton, MA

$25.23 - $30.84/hr

The Administrative Assistant also manages the administration and supervision of assigned student employees and serves as a key point of contact for students, families, faculty, staff, and visitors.

Chubb

Administrative Assistant

Simsbury, CT · On-site

$18.25 - $24.50/hr

The Administrative Assistant provides high-level administrative and operational support to the EVP, Head of the Transformation & Delivery Office (TDO) and the broader leadership team. This role is ...

Chubb

Administrative Assistant

Simsbury, CT

$18.25 - $24.50/hr

The Administrative Assistant provides high-level administrative and operational support to the EVP, Head of the Transformation & Delivery Office (TDO) and the broader leadership team. This role is ...

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All JobsAdministrative JobsAdministrative Assistant JobsAdministrative Assistant Jobs in Springfield, MA

Administrative Assistant information

See Springfield, MA salary details

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How much do administrative assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for administrative assistant in Springfield, MA is $20.48, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $22.69 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administrative assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What are common challenges administrative assistants face when managing multiple priorities, and how are they typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What skills do you need to have to be an administrative assistant?

An administrative assistant needs strong organizational, communication, and time management skills to handle scheduling, correspondence, and office tasks efficiently. Proficiency with office software such as Microsoft Office or Google Workspace and attention to detail are also essential for success in the role.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What is an administrative assistant?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

What are the jobs of an administrative assistant?

An administrative assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may coordinate meetings, answer phones, and assist with administrative tasks to ensure smooth office operations.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

More about Administrative Assistant jobs
What are the most commonly searched types of Administrative jobs in Springfield, MA? The most popular types of Administrative jobs in Springfield, MA are:
What are popular job titles related to Administrative Assistant jobs in Springfield, MA? For Administrative Assistant jobs in Springfield, MA, the most frequently searched job titles are:
What job categories do people searching Administrative Assistant jobs in Springfield, MA look for? The top searched job categories for Administrative Assistant jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Administrative Assistant jobs? Cities near Springfield, MA with the most Administrative Assistant job openings:
Administrative Assistant jobs near you
Infographic showing various Administrative Assistant job openings in Springfield, MA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $42,599 per year, or $20.5 per hour.

Administrative Assistant

T.R.U.E. Self Counseling LLC

Manchester, CT

$16/hr

Part-time

Re-posted 23 days ago

Job description

JOB TITLE: Administrative Assistant

DEPARTMENT: Psychotherapy Private Practice

GENERAL JOB DESCRIPTION

Administrative Assistant (AA) is responsible for supporting the Mental health professionals to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. The AA duties include but not limited to:

Providing administrative support to ensure efficient operation of office. Answering phone calls, scheduling meetings and supporting visitors and clients.

Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

Completing operational requirements by scheduling and assigning administrative projects and expediting work results. Making travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.

Light office maintenance (taking out office trash, dusting desks, sweeping and maintaining coffee area)

AA must:

Exhibit polite and professional communication via phone, e-mail, and mail.

Supports team by performing tasks related to organization and strong communication.

Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities. Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

Provides information by answering questions and requests.

Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

Contributes to team effort by accomplishing related results as needed.

MAJOR DUTIES AND RESPONSIBILITIES

Answer phones and greet visitors

Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail

Prepare communications, such as memos, emails, invoices, reports and other correspondence Write and edit documents from letters to reports and instructional documents

Create and maintain filing systems, both electronic and physical Manage accounts and perform bookkeeping

Billing and communicating with insurance companies, families and clients to assure appropriate compensation for the practice

Keep office Tidy

MINOR DUTIES AND RESPONSIBILITIES

Restock low stock supplies and other office items Order lunch

Help organize and plan events, retreats, group therapy, workshops, etc. as needed

QUALIFICATIONS FOR THE JOB

Education:

High school diploma or equivalent education required 3 years of administrative assistant experience

Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat Valid driver's license and current automobile insurance

Experience:

Reporting Skills Administrative Writing Skills Microsoft Office Skills Managing Processes Organization

Analyzing Information Professionalism Problem Solving Supply Management Inventory Control Verbal Communication

KEY COMPETENCIES

Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks.

Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.

Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.

Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.

Job Type: Part-time

Salary: From $16.00 per hour

Schedule:

  • 8 hour shift

Education:

  • High school or equivalent (Preferred)

Experience:

  • Customer service: 1 year (Preferred)

Work Location: One location