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Administrative Assistant Jobs in Springfield, MA

Mindlance

Administrative Assistant

Springfield, MA · On-site

$18 - $24.25/hr

Admin Assistant Job Category: Information Technology Industry: Insurance Job Location: Springfield, MA, 01111 Top 3/5 Skills: Scheduling, Admin Support, Coordination

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Administrative Assistant information

See Springfield, MA salary details

$11

$20

$31

How much do administrative assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for administrative assistant in Springfield, MA is $20.97, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $23.22 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administrative assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What are common challenges administrative assistants face when managing multiple priorities, and how are they typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What skills do you need to have to be an administrative assistant?

An administrative assistant needs strong organizational, communication, and time management skills to handle scheduling, correspondence, and office tasks efficiently. Proficiency with office software such as Microsoft Office or Google Workspace and attention to detail are also essential for success in the role.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What is an administrative assistant?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

What are the jobs of an administrative assistant?

An administrative assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may coordinate meetings, answer phones, and assist with administrative tasks to ensure smooth office operations.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

More about Administrative Assistant jobs
What are the most commonly searched types of Administrative jobs in Springfield, MA? The most popular types of Administrative jobs in Springfield, MA are:
What are popular job titles related to Administrative Assistant jobs in Springfield, MA? For Administrative Assistant jobs in Springfield, MA, the most frequently searched job titles are:
What job categories do people searching Administrative Assistant jobs in Springfield, MA look for? The top searched job categories for Administrative Assistant jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Administrative Assistant jobs? Cities near Springfield, MA with the most Administrative Assistant job openings:
Administrative Assistant jobs near you
Infographic showing various Administrative Assistant job openings in Springfield, MA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $43,615 per year, or $21 per hour.

Bilingual Administrative Assistant

beaconresidential

Springfield, MA

$21 - $23/hr

Full-time

Posted 10 days ago

Job description

Administrative Assistant, Baystate Place - Springfield, MA

Must be Bilingual (Spanish/English)

General Statement of Duties: Primary responsibility is providing administrative assistance, service and support to the Property Manager and staff. Represents the company professionally to the general public and members of the community.

Supervision Received: Reports to Property Manager.

Supervision Exercised: N/A.

FLSA status: Nonexempt

Essential Functions of the Position: Any one position may not include all of the duties listed, nor do the listed examples include all that may be found in positions of this class.

  • Provides office administrative assistance.
  • Greets and assists applicants, residents and guests.
  • Prepares and maintains office and rental expense budgets.
  • Prepares, types and files office correspondence including letters, reports, and spreadsheets.
  • Writes service orders and maintains service order log.
  • Answers telephones in a professional manner; directs calls and records messages.
  • Orders office supplies and maintains inventory.
  • Opens and closes office.
  • Secures confidential files and maintains office equipment.
  • Administers rent collection efforts with Property Manager including cash receipts, 14 day notices, legal correspondence, etc.
  • Completes special projects assigned by manager.
  • Coordinates turnover schedule with Maintenance Supervisor.
  • Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, interviewing eligible applicants, preparing lease packages.
  • Conducts new resident orientation.
  • Fosters a positive, active and collaborative relationship with residents, communities and associated agencies.
  • Works patiently, professionally and cooperatively with residents and staff. 
  • Preserves and respects resident and applicant confidentiality.
  • Follows company policies, rules and regulations.

Minimum Qualifications

Education and Experience: High school diploma or G.E.D. required. Associates degree or equivalent experience (business management, operations, communications, and administrative support) preferred.

Qualifications and Skills:

  • Strong computer proficiencies required.
  • Bilingual in Spanish and English.
  • Intermediate proficiency with Word, Excel, PowerPoint, Outlook.
  • Basic proficiency with Yardi desirable.
  • Strong oral and written communication skills.
  • Highly organized and detail oriented.
  • Ability to work in a fast paced environment where priorities change daily.
  • Deadline driven.
  • Demonstrates strong initiative and high level of professionalism.

Physical Capabilities: Manual dexterity for competent use of office equipment. Ability to climb stairs and walk through the community.

Beacon Core Competencies Required: Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility

Beacon Functional Job Competencies required for Administrative Assistant Position: Job Knowledge, Communication, Computer Skills, Personal Organization Skills, Interpersonal Skills.

Travel Requirements: May occasionally visit properties and attend offsite meetings/training seminars.

Compensation: $21.00 - $23.00 per hour 

Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location. 

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