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Administrative Assistant Jobs in Springfield, MA

Lifepoint Health

Administrative Assistant

Holyoke, MA · On-site

$17.75 - $23.75/hr

Serves as Administrative Assistant to VP/Chief Nursing Officer and VP/Chief Financial Officer. Provides support for the Nursing Supervisors and Clinical Coordinators. Assumes primary responsibility ...

Lifepoint Health

Administrative Assistant

Holyoke, MA · On-site

$17.75 - $23.75/hr

Serves as Administrative Assistant to VP/Chief Nursing Officer and VP/Chief Financial Officer. Provides support for the Nursing Supervisors and Clinical Coordinators. Assumes primary responsibility ...

LETS DANCE LLC

Administrative Assistant

CT · On-site

$18 - $22/hr

If this sounds enticing, then you should really consider becoming an Administrative Assistant. Applicants must be: social media savvy great with numbers excel oriented customer service oriented ...

Lifepoint Health

Administrative Assistant

Holyoke, MA · On-site

$17.75 - $23.75/hr

Serves as Administrative Assistant to VP/Chief Nursing Officer and VP/Chief Financial Officer. Provides support for the Nursing Supervisors and Clinical Coordinators. Assumes primary responsibility ...

Lifepoint Health

Administrative Assistant

Holyoke, MA · On-site

$17.75 - $23.75/hr

Serves as Administrative Assistant to VP/Chief Nursing Officer and VP/Chief Financial Officer. Provides support for the Nursing Supervisors and Clinical Coordinators. Assumes primary responsibility ...

Maloney Properties LLC

Administrative Assistant

Holyoke, MA · On-site

$17.75 - $23.75/hr

Your Responsibilities Holyoke Farms is seeking an Administrative Assistant to join a team of housing professionals in Holyoke, MA. The property consists of 229 units of mixed income affordable ...

Abb Holdings Inc

Administrative Assistant

Bloomfield, CT · On-site

$18 - $24.25/hr

Country Environmental Director ABB is seeking an HSE Administrative Assistant to join the Environmental-Sustainability Department within the Country HSE function. This position shall report to the ...

ABB

Administrative Assistant

Bloomfield, CT · Hybrid

$18 - $24.25/hr

Country Environmental Director __ ABB is seeking an HSE Administrative Assistant to join the Environmental-Sustainability Department within the Country HSE function. This position shall report to the ...

DOC

Project Administrative Assistant

Holyoke, MA · Hybrid

$50K - $70K/yr

Project Administrative Assistant Location: Hybrid (Holyoke, MA) Reports To: Manager of Field Administration About Daniel O'Connell's Sons (DOC) Founded in 1879, Daniel O'Connell's Sons (DOC) is a ...

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All JobsAdministrative JobsAdministrative Assistant JobsAdministrative Assistant Jobs in Springfield, MA

Administrative Assistant information

See Springfield, MA salary details

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How much do administrative assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for administrative assistant in Springfield, MA is $20.48, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $22.69 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administrative assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What are common challenges administrative assistants face when managing multiple priorities, and how are they typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What skills do you need to have to be an administrative assistant?

An administrative assistant needs strong organizational, communication, and time management skills to handle scheduling, correspondence, and office tasks efficiently. Proficiency with office software such as Microsoft Office or Google Workspace and attention to detail are also essential for success in the role.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What is an administrative assistant?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

What are the jobs of an administrative assistant?

An administrative assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may coordinate meetings, answer phones, and assist with administrative tasks to ensure smooth office operations.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

More about Administrative Assistant jobs
What are the most commonly searched types of Administrative jobs in Springfield, MA? The most popular types of Administrative jobs in Springfield, MA are:
What are popular job titles related to Administrative Assistant jobs in Springfield, MA? For Administrative Assistant jobs in Springfield, MA, the most frequently searched job titles are:
What job categories do people searching Administrative Assistant jobs in Springfield, MA look for? The top searched job categories for Administrative Assistant jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Administrative Assistant jobs? Cities near Springfield, MA with the most Administrative Assistant job openings:
Administrative Assistant jobs near you
Infographic showing various Administrative Assistant job openings in Springfield, MA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $42,599 per year, or $20.5 per hour.

Administrative Assistant

Mental Health Association - Western MA

Springfield, MA • On-site

$19 - $21/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 17 days ago

Job description

Position Summary
The Administrative Assistant supports the management team in a residential rehabilitation setting by coordinating office operations, managing billing processes, registering individuals for services, and maintaining records in an electronic health system. This role involves direct communication with clients, staff, and external vendors, while ensuring that administrative and compliance tasks are completed in a timely, organized, and professional manner.
Pay Rate: $19-$21 an hour
Open Shift: Monday through Friday 9am-5pm (40hrs)
Key Responsibilities
  • Register new individuals seeking services into the electronic health record system.
  • Coordinate with vendors regarding deliveries, purchases, and maintenance.
  • Schedule meetings and appointments with internal departments and external contacts.
  • Take and distribute meeting minutes as needed.
  • Verify insurance eligibility using online and telephone systems.
  • Prepare, enter, and submit billing data accurately and on time.
  • Act as a liaison between departments and administrative professionals.
  • Provide administrative training and support to supervisors and staff.
  • Compile reports, make copies, and manage physical and digital data.
  • Scan and upload documentation to electronic systems in a timely manner.
  • Ensure all administrative documentation meets regulatory standards and deadlines.
  • Collaborate with the Program Director and Fiscal Department to manage third-party billing, coding, and documentation.
  • Work effectively with members of the interdisciplinary team.
  • Actively participate in agency licensing and accreditation processes.

About the GRIT Program
The GRIT program at MHA provides residential rehabilitation for individuals with substance use challenges and co-occurring mental health conditions. Residents participate in individualized counseling, recovery-focused programming, and community activities such as education, job training, or employment, all within a structured and supportive environment. With locations in Springfield (men's programs) and Holyoke (LGBTQIA+ program), GRIT combines the comforts of home with access to vital resources. A skilled, multidisciplinary team works closely with each resident to support recovery, personal growth, and long-term stability, while creating personalized aftercare plans for a successful return to the community.
Equal Opportunity Statement
The Mental Health Association is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Requirements
  • Valid driver's license, safe and reliable vehicle, and acceptable driving record preferred
  • Experience in customer service, front desk coordination, and administrative support
  • Skilled in verifying insurance, billing preparation, and data entry
  • Proficient with electronic health record systems and general computer applications
  • Strong organizational, communication, and time management skills
  • Ability to work collaboratively with diverse teams and external partners
  • Bilingual in English/Spanish preferred

Benefits
  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (403B, IRA)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Long Term Disability
  • $19 - $21 an hour

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