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Operations Administrative Assistant Jobs in Springfield, MA

Pacer Group

Administrative Assistant

Windsor, CT · On-site

$20/hr

Administrative Assistant / Front Desk Receptionist Location: Windsor, CT 06095 Job Type: 6 months ... office operations and special projects to ensure smooth daily workflow. • Additional ...

Pacer Group

Administrative Assistant

Windsor, CT · On-site

$20/hr

Administrative Assistant / Front Desk Receptionist Location: Windsor, CT 06095 Job Type: 6 months ... office operations and special projects to ensure smooth daily workflow. • Additional ...

SNI USA Inc

Administrative Assistant

Hatfield, MA

$21 - $23/hr

Administrative Assistant Location: Hatfield, MA Schedule: Monday-Thursday, 9-4 (Can be flexible ... operations and ensuring efficient communication and organization across multiple program sites.

Whittlesey

Administrative Assistant

Holyoke, MA · On-site

$19.23 - $31.25/hr

Administrative Assistant When you work at Whittlesey, you join a diverse team that provides today ... Support daily office operations by handling incoming and outgoing mail, coordinating package ...

Neon Aerospace

Administrative Assistant

Manchester, CT

$18.25 - $24.50/hr

We are seeking an organized, proactive Administrative Assistant to support day-to-day operations at our aerospace startup in Manchester, Connecticut. In this role, you will help keep teams aligned ...

Three Point Solutions

Administrative Assistant

Windsor, CT · On-site

$18 - $20/hr

Administrative Assistant Client: Aerospace Industry Location: Windsor, CT, 06095 Duration: 11 ... Monday-Friday, 8:00 AM - 5:00 PM Job Summary Handles front office operations and accounts payable ...

Three Point Solutions

Administrative Assistant

Windsor, CT

$18 - $24/hr

Administrative Assistant Client: Aerospace Industry Location: Windsor, CT, 06095 Duration: 11 ... Monday-Friday, 8:00 AM - 5:00 PM Job Summary Handles front office operations and accounts payable ...

Neon Aerospace

Administrative Assistant

Manchester, CT

$70K - $80K/yr

We are seeking an organized, proactive Administrative Assistant to support day-to-day operations at our aerospace startup in Manchester, Connecticut. In this role, you will help keep teams aligned ...

Neon Aerospace

Administrative Assistant

Manchester, CT · On-site

$70K - $80K/yr

We are seeking an organized, proactive Administrative Assistant to support day-to-day operations at our aerospace startup in Manchester, Connecticut. In this role, you will help keep teams aligned ...

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All JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Springfield, MA

Operations Administrative Assistant information

See Springfield, MA salary details

$13

$23

$37

How much do operations administrative assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for operations administrative assistant in Springfield, MA is $23.25, according to ZipRecruiter salary data. Most workers in this role earn between $18.22 and $25.14 per hour, depending on experience, location, and employer.

What are Operations Administrative Assistants?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What are the key skills and qualifications needed to thrive as an Operations Administrative Assistant, and why are they important?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are some common challenges faced by Operations Administrative Assistants, and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Springfield, MA? For Operations Administrative Assistant jobs in Springfield, MA, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Springfield, MA look for? The top searched job categories for Operations Administrative Assistant jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Operations Administrative Assistant jobs? Cities near Springfield, MA with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you

Administrative Assistant

T.R.U.E. Self Counseling LLC

Manchester, CT

$16/hr

Part-time

Posted 21 days ago

Job description

JOB TITLE: Administrative Assistant

DEPARTMENT: Psychotherapy Private Practice

GENERAL JOB DESCRIPTION

Administrative Assistant (AA) is responsible for supporting the Mental health professionals to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. The AA duties include but not limited to:

Providing administrative support to ensure efficient operation of office. Answering phone calls, scheduling meetings and supporting visitors and clients.

Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

Completing operational requirements by scheduling and assigning administrative projects and expediting work results. Making travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.

Light office maintenance (taking out office trash, dusting desks, sweeping and maintaining coffee area)

AA must:

Exhibit polite and professional communication via phone, e-mail, and mail.

Supports team by performing tasks related to organization and strong communication.

Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities. Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

Provides information by answering questions and requests.

Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

Contributes to team effort by accomplishing related results as needed.

MAJOR DUTIES AND RESPONSIBILITIES

Answer phones and greet visitors

Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail

Prepare communications, such as memos, emails, invoices, reports and other correspondence Write and edit documents from letters to reports and instructional documents

Create and maintain filing systems, both electronic and physical Manage accounts and perform bookkeeping

Billing and communicating with insurance companies, families and clients to assure appropriate compensation for the practice

Keep office Tidy

MINOR DUTIES AND RESPONSIBILITIES

Restock low stock supplies and other office items Order lunch

Help organize and plan events, retreats, group therapy, workshops, etc. as needed

QUALIFICATIONS FOR THE JOB

Education:

High school diploma or equivalent education required 3 years of administrative assistant experience

Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat Valid driver's license and current automobile insurance

Experience:

Reporting Skills Administrative Writing Skills Microsoft Office Skills Managing Processes Organization

Analyzing Information Professionalism Problem Solving Supply Management Inventory Control Verbal Communication

KEY COMPETENCIES

Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks.

Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.

Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.

Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.

Job Type: Part-time

Salary: From $16.00 per hour

Schedule:

  • 8 hour shift

Education:

  • High school or equivalent (Preferred)

Experience:

  • Customer service: 1 year (Preferred)

Work Location: One location