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Operations Administrative Assistant Jobs (NOW HIRING)

Cross Catholic Outreach

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Operations Administrative Assistant

Pompano Beach, FL · On-site

$18.75 - $21.73/hr

Operations Administrative Assistant Cross Catholic Outreach is a Catholic ministry with an ecumenical staff of Catholic, Protestant, and Eastern Orthodox believers working in unity to provide food ...

Blejwas Associates

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Operations & Administrative Assistant

Somerville, NJ · On-site

$25 - $30/hr

Support accounting staff with month-end and year-end administrative tasks Customer Service & Operations Support * Coordinate service calls and customer scheduling requests * Assist with dispatching ...

CADY

Operations Administrative Assistant

Atlanta, GA · On-site

As an administrative assistant for our Studio Operations team, you will be the carrier of our "Small Details are Huge" core value. This position primarily focuses on supporting our Photography ...

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How much do operations administrative assistant jobs pay per hour?

As of Jun 27, 2026, the average hourly pay for operations administrative assistant in the United States is $23.33, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $25.24 per hour, depending on experience, location, and employer.

What job makes $10,000 a month without a degree?

Operations Administrative Assistants typically do not earn $10,000 a month without specialized experience or advanced skills. High-paying roles that can reach this level often involve entrepreneurship, sales, real estate, or specialized trades where income depends on performance, commissions, or business success rather than formal education alone.

What are Operations Administrative Assistants?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, and can earn salaries exceeding $70,000 annually. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the most among administrative support positions.

What does an operations admin assistant do?

An operations administrative assistant supports daily business functions by managing schedules, handling correspondence, organizing files, and coordinating communication between departments. They often use office software like Microsoft Office and may assist with data entry, report preparation, and logistical tasks to ensure smooth operations.

What is the salary of an operations assistant?

The salary of an operations administrative assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and additional compensation vary by employer and region.

What are the key skills and qualifications needed to thrive as an Operations Administrative Assistant, and why are they important?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are some common challenges faced by Operations Administrative Assistants, and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
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Operations Administrative Assistant jobs near you
Operations Administrative Assistant

Operations Administrative Assistant

Garfield County School District 16

Parachute, CO

$22.10 - $31.59/hr

Other

Posted 26 days ago

Job description

Garfield County School District No. 16

JOB DESCRIPTION
Position Title: Operations Administrative Assistant
Position Type: Classified
Reports To: Director of Operations and Innovation
Supervises: N/A
Location: Transportation and Maintenance Building
FLSA Classification: Full-time, Non-Exempt
Work Calendar:  202 Day
Pay Range: $22.10 - $31.59/hour depending on experience







POSITION SUMMARY:

The Operations Administrative Assistant is responsible for providing comprehensive clerical, organizational, and operational support to the Transportation, Nutritional Services, and Facilities/Maintenance Departments. This position coordinates communication, manages records and reporting systems, supports budgeting and purchasing processes, and assists in ensuring compliance with the Colorado Department of Education requirements and district procedures. The Operations Administrative Assistant plays a key role in maintaining efficient department operations and delivering responsive customer service to department coordinators, district staff, families, and vendors.

POSITION RESPONSIBILITIES 

Transportation Support

  • Support the development and maintenance of school day transportation routes, athletics routes, and activity trip schedules.
  • Maintain transportation routing software and ensure accurate transfer of data into the student information system.
  • Process staff vehicle requests and maintain records of small vehicle eligibility for district staff.
  • Schedule required inspections, maintenance, and compliance documentation for district vehicles.
  • Prepare and submit required transportation reports to the Colorado Department of Education and other regulatory agencies.
  • Coordinate communication between transportation staff, school staff, families, and administration.
  • Maintain accurate records related to student transportation, vehicle usage, inspections, and compliance documentation.

Facilities/Maintenance Support

  • Support the processing, tracking, and communication of custodial and maintenance work order requests.
  • Maintain and monitor the work order management software platform to ensure timely response and completion.
  • Coordinate services with contractors and vendors, including scheduling, documentation, and follow-up.
  • Maintain inventory lists for facilities and maintenance departments, including documentation related to chemical storage and Safety Data Sheets (SDS/MSDS).
  • Assist in maintaining compliance documentation related to safety inspections, maintenance schedules, and regulatory requirements.

Nutritional Services Support

  • Provide clerical and organizational support to the Nutritional Services program in coordination with the Coordinator or designee.
  • Support data entry and reconciliation within the district's point-of-sale and nutrition management software systems.
  • Assist with preparation and submission of required state and federal reports related to school nutrition programs.
  • Maintain organized records for audits, claims, meal counts, and compliance documentation.
  • Support communication between Nutritional Services staff, school offices, families, and vendors.
  • Assist with ordering, invoice processing, and tracking of expenditures related to Nutritional Services in coordination with the Business Office.

Budgeting, Recordkeeping & Administrative Support

  • Assist with department budgets, including purchase requisitions, purchase orders, invoice reconciliation, and expenditure tracking in coordination with the Business Office.
  • Maintain accurate financial and operational records to support reporting and audit requirements.
  • Provide professional customer service and administrative support, including responding to inquiries, preparing correspondence and reports, maintaining confidential files, and coordinating meetings and schedules.

Professional Responsibilities & Compliance

  • Demonstrate professionalism, integrity, and ethical conduct in all aspects of the role.
  • Maintain strict confidentiality of student, staff, and district information.
  • Comply with all applicable federal and Colorado laws, Board of Education policies, and district procedures.
  • Demonstrate consistent, punctual attendance and fulfill assigned work schedule.
  • Utilize district technology systems, including email, financial systems, routing software, data management platforms, and nutrition software, in accordance with district policy.
  • Protect and care for district property and equipment.
  • Perform other duties as assigned by the Director of Operations, Innovation, and Technology or designee.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

  • Knowledge of office management practices and clerical procedures.
  • Knowledge of Microsoft Office, Google Workspace, and general office technology systems.
  • Basic knowledge of budgeting, accounting, and financial recordkeeping practices.
  • Strong verbal and written communication skills along with customer service and public relations skills.
  • Strong organizational skills with attention to detail and accuracy.
  • Ability to manage multiple priorities and meet deadlines with frequent interruptions.
  • Ability to maintain confidentiality in all aspects of the position.
  • Ability to analyze information and present data in a clear, user-friendly format.
  • Ability to work effectively with individuals from diverse backgrounds and roles.
  • Ability to problem-solve and exercise sound judgment.
  • Ability to recognize the importance of workplace safety, follow safety procedures, and report unsafe conditions.
  • Ability to lift and move up to 50 pounds as needed.

MINIMUM QUALIFICATIONS

  • High school diploma or equivalent.
  • Two (2) years of progressively responsible clerical or administrative support experience.

PREFERRED QUALIFICATIONS:

  • Associate's degree or higher in business, office administration, or related field.
  • Experience supporting transportation, facilities, operations, or nutrition services departments in a school district or public sector setting.
  • Experience working with routing software, student information systems, financial management systems, or school nutrition software.
  • Experience coordinating vendor services and maintaining compliance documentation.

REPORTS TO:
The Director of Operations and Innovation

SUPERVISES:
N/A 

WORKING ENVIRONMENT:

  • Work is primarily performed in an office environment with frequent interactions with department coordinators, district staff, families and vendors. 
  • Physical ability to perform essential job functions, including sitting, standing, walking, bending, reaching, and occasional lifting.
  • May require occasional travel between district sites to support operational needs.

The above statements are intended to describe the general nature and level of work being performed. They are not exhaustive and may change as needed. This job description does not constitute an employment agreement and is subject to change by the district.

EQUAL EMPLOYMENT OPPORTUNITY:
In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, Garfield County School District No.16 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, gender identity, gender expression, marital status, national origin, religion, ancestry, family composition, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Harassment, if it rises to the level described in state law, is a prohibited form of discrimination.



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