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Operations Administrative Assistant Jobs (NOW HIRING)

CADY

Operations Administrative Assistant

Decatur, GA · On-site

As an administrative assistant for our Studio Operations team, you will be the carrier of our "Small Details are Huge" core value. This position primarily focuses on supporting our Photography ...

ATI

Operations Administrative Assistant

Lockport, NY · On-site

$60K - $70K/yr

This position is responsible for the daily administrative support for operations and maintenance ... job instructions. * Assist hourly employees with pay-related questions. * Monitor Skills ...

KEX Express

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Operations Administrative Assistant

New Castle, DE · On-site

$20/hr

Complete operational requirements by scheduling and assigning administrative projects Qualifications: * High school degree, college degree preferred * 1 years related experience in the logistics ...

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How much do operations administrative assistant jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for operations administrative assistant in the United States is $23.33, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $25.24 per hour, depending on experience, location, and employer.

What are Operations Administrative Assistants?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What are the key skills and qualifications needed to thrive as an Operations Administrative Assistant, and why are they important?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are some common challenges faced by Operations Administrative Assistants, and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
More about Operations Administrative Assistant jobs
What cities are hiring for Operations Administrative Assistant jobs? Cities with the most Operations Administrative Assistant job openings:
Who are the top companies hiring for Operations Administrative Assistant jobs? The top employers for Operations Administrative Assistant jobs are:
What states have the most Operations Administrative Assistant jobs? States with the most job openings for Operations Administrative Assistant jobs include:
What job categories do people searching Operations Administrative Assistant jobs look for? The top searched job categories for Operations Administrative Assistant jobs are:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in the United States as of May 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,528 per year, or $23.3 per hour.
Operations Administrative Assistant

Operations Administrative Assistant

W3Global Inc.

Smyrna, TN

$42K - $48K/yr

Full-time, Temporary

Posted 4 days ago

Job description

About the Opportunity
Our client is seeking an Operations Administrative Assistant to support executive leadership and assist with the daily administrative, operational, and coordination needs of a growing utility and infrastructure organization. This role is ideal for a highly organized professional who enjoys working across multiple departments and managing a variety of administrative responsibilities.

Key Responsibilities

Administrative & Executive Support
• Provide administrative support to executive leadership and department managers
• Prepare, organize, and track business correspondence, regulatory documents, and company records
• Maintain organized files, spreadsheets, tracking logs, and operational documentation
• Follow up on open items and ensure timely completion of assigned tasks

Operations & Utility Coordination
• Support requests from property owners, developers, and contractors
• Assist with documentation related to utility service requests and approvals
• Coordinate information between operations, engineering, and accounting teams
• Maintain facility, utility, and site-related records

Operations & Technology Support
• Maintain vehicle records, registrations, insurance information, and assigned equipment tracking
• Coordinate recurring vendor services and facility maintenance activities
• Assist with inventory management and supply ordering for office and field operations
• Support customer service and operational ticket tracking activities

Vendor & Accounting Support
• Assist with vendor onboarding documentation and account setup requirements
• Coordinate with accounting regarding invoices, payments, and related administrative tasks
• Support recruiting activities including job postings and candidate coordination
• Utilize internal business systems, portals, and software platforms as needed

General Office Administration
• Manage office supplies, records, and administrative processes
• Coordinate with vendors and service providers
• Support companywide administrative and operational initiatives as assigned

Required Qualifications

• 2 to 5 years of experience in administrative support, office coordination, operations support, executive assistance, or related roles
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines effectively
• Excellent written and verbal communication skills
• Proficiency with Microsoft Outlook, Word, and Excel
• Experience maintaining records, spreadsheets, and tracking systems
• Ability to handle confidential information professionally
• Dependable, proactive, and self-motivated work style

Preferred Qualifications

• Experience supporting utilities, construction, engineering, infrastructure, property management, or regulated industries
• Familiarity with QuickBooks, GeoTab, vendor portals, or similar business systems
• Experience coordinating vendors, permits, licenses, registrations, insurance documents, or compliance-related activities
• Experience supporting field operations, work order systems, or customer service functions

Ideal Candidate

• Organized and detail-oriented professional who can manage multiple moving parts simultaneously
• Comfortable working with leadership, operations teams, vendors, customers, and external stakeholders
• Strong follow-through and problem-solving abilities
• Thrives in a fast-paced environment where priorities may shift throughout the day

Compensation & Benefits

• Salary: $42,000 to $48,000 annually, depending on experience
• Benefits available per company policy

Work Location

• Middle Tennessee / Greater Nashville Area
• Primarily onsite with limited remote flexibility

Schedule

• Full-time position
• Standard business hours with flexibility based on business needs and workload requirements

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.
We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.
Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.
We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.
We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.
Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.
As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.
W3Global logo

About W3Global

Sourced by ZipRecruiter

W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs. As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Industry

Recruiting and staffing services

Company size

501 - 1,000 Employees

Headquarters location

Frisco, TX, US

Year founded

2006

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