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Operations Administrative Assistant Jobs in Alberta

SAIT

Program Administrative Assistant

Calgary, AB · On-site

Compile, maintain, and coordinate program operational reports, tracking documents, and data requests. * Assist the Academic Chair and instructional team with administrative processes that support ...

Blgllp

Administrative Assistant

Calgary, AB · On-site

Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for ...

Trust Home Comfort

Administrative Assistant

Edmonton, AB

CA$18 - CA$25/hr

You manage scheduling details, keep daily operations organized, and maintain accurate paperwork ... Our Administrative Assistant application is short, mobile-friendly, and can be completed in just ...

CP Services

Administrative Assistant

Anzac, AB · Hybrid

Schedule and coordinate field technicians based on operational requirements and client priorities ... communication. * Assist with special projects and administrative initiatives. * Perform other ...

Ksb

Administrative Assistant

Fort Mcmurray, AB

Administrative Assistant Department: Fort McMurray Service Center Reports to ... Service Center Operations Manager Location: Fort McMurray, Alberta, Canada Shift: 1st Purpose of ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Alberta

Operations Administrative Assistant information

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Alberta?

For Operations Administrative Assistant jobs in Alberta, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Alberta look for?

The top searched job categories for Operations Administrative Assistant jobs in Alberta are:

What cities in Alberta are hiring for Operations Administrative Assistant jobs?

Cities in Alberta with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Administrative & Operations Assistant

Charton Hobbs Group

Calgary, AB • On-site

Full-time

Re-posted 21 days ago

Job description

Administrative & Operations Assistant

Location: Calgary, Alberta
Status: Full Time

The Charton Hobbs Group is a well-established, highly reputable national wine and spirits agency representing some of the world's leading premium brands. Through Charton Hobbs and Authentic Wine & Spirits Merchants, we work with suppliers, customers, and partners across Canada to bring exceptional wine and spirits brands to market.

We are seeking a dependable and personable Administrative & Operations Assistant to join our Calgary, AB office on a full-time basis. This front-office role is ideal for someone who enjoys working in a collaborative environment and takes pride in providing excellent customer service while supporting the day-to-day administrative and operational needs of the office.

The successful candidate will support front office operations, administrative activities, sales support, and warehouse functions. This is a fast-paced, hands-on role requiring strong organizational skills, attention to detail, the ability to multitask, and a positive attitude.


Key Responsibilities

Reception & Office Administration

  • Maintain a professional and welcoming front office environment
  • In-office hours: Monday to Friday, 9:00 AM - 5:00 PM
  • Answer and direct incoming phone calls
  • Manage incoming and outgoing mail, courier deliveries, and faxes
  • Ensure boardrooms are clean, organized, and meeting-ready
  • Coordinate lunches and refreshments for visiting suppliers and sales meetings, including setup and cleanup
  • Assist with accommodation bookings for out-of-province guests, including sales team members
  • Assist with coordination of the company's annual Holiday party


Administrative Support

  • Coordinate courier shipments and package distribution
  • Order and maintain office and kitchen supplies
  • Support the maintenance and operation of office equipment, including printers, photocopiers, computers, and telephones
  • Process invoices and coding through Concur in accordance with established procedures


Sales Support

  • Prepare weekly sales and inventory summaries for sales teams
  • Assist the sales department with printing and other administrative requests


Warehouse Support

Assist with warehouse operations, including:

  • Shipping and receiving
  • Preparing shipments and pallets
  • Packaging boxes and gift baskets
  • Creating shipping documentation online
  • Local deliveries
  • Maintaining an organized and efficient warehouse environment


Kitchen & Common Areas

  • Maintain cleanliness and presentation of the kitchen and boardrooms throughout the day
  • Load and run the dishwasher at the end of each workday

Qualifications & Requirements

Experience

  • Previous experience in a receptionist, administrative assistant, or office support role preferred


Skills

  • Excellent telephone and communication skills
  • Strong organizational and multitasking abilities
  • Proficiency with Microsoft Outlook, Word, and Excel
  • Familiarity with courier and shipping systems
  • Ability to work independently and as part of a team
  • Strong attention to detail and a proactive approach to supporting business needs


Physical Requirements

  • Ability to lift and carry packages up to 15 kg
  • Comfortable packing and moving shipping boxes

Why Join Charton Hobbs?

As a family-owned enterprise with a century of experience, Charton Hobbs offers a unique opportunity to be part of a legacy in the Canadian beverage alcohol industry. We are committed to building great brands and fostering long-term relationships with our partners and employees.


Interested? Apply today!


Additional Information

The above information is representative of the work performed in this position but is not all-inclusive. The omission of a specific duty or responsibility does not exclude it from the position if the work is similar or related to the essential responsibilities of the role. This job description will be reviewed periodically as part of the performance management process.

The Charton Hobbs Group is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply