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Operations Administrative Assistant Jobs in Alberta

AlgaeCal

Administrative Assistant

Calgary, AB · On-site

Administrative Assistant Chaos Wrangler. You're the kind of person who can coordinate six flights ... operational details from slipping through the cracks. Someone who can chase down flight ...

AlgaeCal

Administrative Assistant

Calgary, AB · On-site

Administrative Assistant Chaos Wrangler. You're the kind of person who can coordinate six flights ... operational details from slipping through the cracks. Someone who can chase down flight ...

FIRST ONSITE

Administrative Assistant

Edmonton, AB · On-site

As our Administrative Assistant (internally known as Project Coordinator II), you'll take ownership ... Your initiative, organization, and strong communication skills will help drive operational ...

EPCOR

Administrative Assistant

Edmonton, AB · On-site

CA$32.69/hr

The Administrative Support position provides administrative and financial support for Linear Assets ... This role may also support the Flood Prevention Inspection program and contributes to operational ...

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Operations Administrative Assistant information

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Alberta? For Operations Administrative Assistant jobs in Alberta, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Alberta look for? The top searched job categories for Operations Administrative Assistant jobs in Alberta are:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Alberta as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.

Administrative Assistant

Flatiron Construction Corp

Sturgeon County, AB

CA$65K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 10 days ago

Job description

Overview

Are you seeking an integral role in office operations? As an Administrative Assistant, you will be the cornerstone of our team, managing data entry, addressing employee inquiries and coordinating office activities. Your efforts will directly contribute to the smooth functioning of our project Office.

You will collaborate with industry experts and committed teams who value individuality and recognize achievements.

Apply now and transform your career with us.

What you will be doing
  • Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
  • Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
  • Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
  • Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
  • Coordinates asset distribution and tracking for assigned employee group or project.
  • Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
  • Maintains company and business contact information, seating and event calendar documents.
  • Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
  • Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
  • Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
  • Orders office supplies, stationary and staff business cards. 
What we are looking for
  • High School Diploma or GED required.
  • 2+ years related administrative or clerical experience required.
  • Experience using MS Office Suite, including Word and Excel required.
  • Developing knowledge of construction industry and project business procedures.
  • Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
  • Proven initiative, organization and self-prioritization required.
  • Friendly disposition and customer service attitude required.
Why work for us

Some of the benefits you may be eligible for as an employee are:

  • Comprehensive compensation package and paid time off program
  • Industry leading 401(k)/RRSP
  • Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
  • Wellness benefits & Employee Assistance Program
  • Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary MinCAD $55,000.00/Yr.Salary MaxCAD $65,000.00/Yr.Employment Type: OTHER

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