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Operations Administrative Assistant Jobs in Virginia

Cenergy Corporation

Administrative Assistant

Blacksburg, VA · On-site

$15.75 - $21/hr

Executive Administrative Assistant The Executive Administrative Assistant serves as a trusted partner to the General Manager (GM), providing high-level administrative, operational, and strategic ...

Hire Talent

Administrative Assistant

Blacksburg, VA · On-site

$15.75 - $21/hr

The Executive Administrative Assistant serves as a trusted partner to the General Manager (GM), providing high-level administrative, operational, and strategic support in a fast-paced technology ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Virginia

Operations Administrative Assistant information

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$13

$23

$36

How much do operations administrative assistant jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for operations administrative assistant in Virginia is $23.13, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $25.00 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Virginia?

For Operations Administrative Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Virginia look for?

The top searched job categories for Operations Administrative Assistant jobs in Virginia are:

What cities in Virginia are hiring for Operations Administrative Assistant jobs?

Cities in Virginia with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $48,111 per year, or $23.1 per hour.

Operations Administrative Assistant - POR

DMI COMPANIES, INC.

Portsmouth, VA

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted yesterday

Job description

Founded in 1978, DMI Companies, a family-owned business, is a leading manufacturer of HVAC accessories, serving the commercial, industrial, and residential markets through a broad network of domestic and international distributors. At DMI Companies, we are driven by a clear mission: to serve the building industry with trusted, sustainable solutions engineered for performance. Guided by a vision to shape the future of indoor environments, we continue to lead the way as an accomplished Lean Enterprise and Sustainable World Class Manufacturer.

Our success is powered by people who live our core values every day-championing the organization, going above and beyond, and remaining flexible and resourceful in a fastmoving industry. These values create a culture where innovation thrives, collaboration is encouraged, and employees are empowered to make a meaningful impact.

If you're looking to join a company committed to growth, sustainability, and excellence, DMI offers an environment where your contributions truly matter.

OVERVIEW

The Operations Administrative Assistant provides administrative support to all members of the Operations Team as needed to execute the company's business philosophies and policies to achieve our corporate objectives and create a profitable entity.

This role is an active member of the Workforce Development team and is required to assist and support the team's efforts in recruiting candidates for the union workforce through following established application review and phone screening protocols.

The Operations Administrative Assistant is expected to demonstrate professionalism, confidentiality, diplomacy, and efficiency when proactively dealing with complex issues, situations, or solving problems. They also act as the first point of contact with visitors to the facility with a pleasant demeanor and strong verbal communication skills.

The shift for this role is 7 am - 3:30 pm Monday - Friday.

RESPONSIBILITIES

Operations

  • Greet, register, and direct visitors in a warm, friendly and efficient manner.
  • Process and distribute daily payroll, including all supporting reports and documents.
  • Support operations management team with administrative tasks to include running and maintaining various reports and company documents.
  • Maintain union employee personnel records including call-offs, write-ups, points, vacation requests, early leaves /quits, training records and employee work center list.
  • Perform month end/year end closing process.
  • Manage company car sign in/out sheet.
  • Distribute both interoffice and regular mail.
  • Assist with setup and facilitation of office related events.
  • Assist with new production employee orientation and collect/distribute paperwork.
  • Maintain and support the DMI Lean Culture and the overall DMI Corporate Operational objectives.

Workforce Development

  • Respond to inquiries, review candidate applications/resumes and maintain accurate and secure records.
  • Identify candidates that meet criteria and conduct effective phone screens, as directed.
  • Identify, maintain and secure confidential information.
  • Schedule qualified candidates for in-person interviews, coordinate with the hiring team and facilitate associated documents and forms.
  • Coordinate with Workforce Development, hiring team and Human Resources to ensure a positive, professional and compliant candidate experience.
  • Actively participate on the hiring team to promote DMI and facilitate DMI's Workforce Development hiring procedures.
  • Conduct outreach to expand short and long-term union candidate recruiting pools by actively participating in events, as directed by the Workforce Development Manager.
  • Assist in planning and participate in events, visits, tours, trainings and meetings, both onsite and offsite.
  • Create/update, candidate and employee records, training tools, reports, applicant tracker and other documents.
  • Work closely with Workforce Development to ensure programs, initiatives, documentation and events are communicated effectively, maintained accurately and securely, and operated efficiently and according to DMI Workforce Development standards.
  • Research and recommend local recruiting pools, community partners and grant opportunities.

EDUCATION & SKILLS

  • High school diploma or equivalent required.
  • Highly accurate and attentive to detail.
  • Utilize effective written and verbal communication skills.
  • Ability to deal with a variety of job assignments utilizing excellent time management skills.
  • Effective problem-solving abilities.
  • Proficient in Word, Excel, Outlook, and Microsoft Teams
  • Ability to maintain proper attendance and punctuality standards.
  • Prior experience with payroll or phone screening candidates a plus but not required.

WHY JOIN DMI COMPANIES?

DMI Companies is committed to being a preferred employer, and our comprehensive benefits package reflects that commitment. Our offerings meet or exceed national benchmarks and are designed to support your health, financial wellbeing, and work–life balance. Benefits include:

  • Generous employer contributions toward medical, dental, and vision coverage
  • HSA employer contributions when enrolled in an HSAeligible medical plan
  • Companypaid Life, AD&D, ShortTerm Disability, and LongTerm Disability coverage
  • Employee Assistance Program, including will preparation and identitytheft assistance
  • 401(k) plan with pretax and Roth options, plus a dollarfordollar company match up to 6%
  • Paid vacation and sick time
  • 10 paid holidays

Apply