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Operations Administrative Assistant Jobs (NOW HIRING)

727 Marketing Firm

Administrative Assistant

Park Forest, IL

$17.50 - $23.50/hr

... Assistant. This position is perfect for someone who thrives in a fast-paced environment, has ... Administrative Operations Responsibilities * Manage and coordinate daily calendar appointments ...

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Operations Administrative Assistant information

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How much do operations administrative assistant jobs pay per hour?

As of Jul 18, 2026, the average hourly pay for operations administrative assistant in the United States is $23.33, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $25.24 per hour, depending on experience, location, and employer.

What are Operations Administrative Assistants?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, with salaries reaching over $70,000 annually in some cases. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the highest salaries among administrative support roles.

What are the top 3 skills of an administrative assistant?

The top three skills for an operations administrative assistant are strong organizational abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient task management, clear correspondence, and smooth office operations. Attention to detail and adaptability are also valuable in handling diverse responsibilities.

What is the salary of an operations assistant?

The salary of an operations administrative assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and additional compensation vary by employer.

What are the key skills and qualifications needed to thrive as an Operations Administrative Assistant, and why are they important?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What are some common challenges faced by Operations Administrative Assistants, and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
More about Operations Administrative Assistant jobs
What cities are hiring for Operations Administrative Assistant jobs? Cities with the most Operations Administrative Assistant job openings:
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What states have the most Operations Administrative Assistant jobs? States with the most job openings for Operations Administrative Assistant jobs include:
What job categories do people searching Operations Administrative Assistant jobs look for? The top searched job categories for Operations Administrative Assistant jobs are:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,528 per year, or $23.3 per hour.
IT Assistant / Operations Administrative Assistant

IT Assistant / Operations Administrative Assistant

Next Step Systems

Chicago, IL • On-site

Full-time

Medical, Retirement, PTO

Re-posted 11 days ago

Job description

IT Assistant / Operations Administrative Assistant, Chicago, IL
The IT Assistant / Operations Administrative Assistant will serve as the in-house IT assistant to the Lead Engineer for growing 50+-employee firm, including resolving user-specific and basic networking issues, managing relationship with external IT vendor, and suggesting and implementing technology-related business-improvement projects. Ability to troubleshoot and solve straight-forward problems that do not have SOPs required. Company requires a full COVID-19 vaccine (as defined by the Center for Disease Control and Prevention (CDC)) or an approved exemption as an accommodation. Position requires 3 days Onsite and 2 days Remote, with occasional after-hours and weekend work.
IT Assistant/ Operations Administrative Assistant Responsibilities:
- Identify and resolve basic issues in office networking environment, including internet connectivity, file server and VPN availability, access to networked peripherals such as printers/fax/copiers.
- Work with external IT provider to ensure infrastructure networking and computing systems remain available.
- Interacting with management and staff to provide analytical and technical assistance for continuous improvement of IT solutions (including but not limited to automating data collection or entry; website design; basic coding/scripting).
- Setup and prepare offices with IT equipment.
- Assist with routine local technical projects and deployment of software updates/support.
- Work with the IT Lead to maintain or create policies, procedures, and processes (e.g., relating to data and network security, hardware/software usage; selection and replacement of computing equipment etc.).
- Assist IT Lead with managing external IT vendor relationships, tickets, and projects.
- Website maintenance and updates
- Warranty equipment management
- Software support and product research
- IT inventory management; disposal; destruction
- Assist with internal control matrix for SOC and scheduled SOC tasks
- Maintain Emergency Contact Portal and IT Policy Handbook
- Assist with conflict checks and related software
- Assist OPS team with office coverage and supplies.
- Other Administrative functions as needed.
IT Assistant / Operations Administrative Assistant Qualifications:
- 1+ years of IT experience with client, server, and network service delivery.
- 2+ years or experience with networking concepts such VPN environments, Multi-Factor Authentication (MFA).
- 2+ years of experience of troubleshooting in a multi-user environment.
- 2+ years of experience in a professional environment.
- 2+ years of experience in PC and MAC troubleshooting.
Preferred Qualifications:
- Bachelor's degree in computer science or IT related field is a plus.
- Industry relevant certifications such as: CompTIA, Network+, Cisco/CCNA, Linux.
- Ability to explain complex IT concepts in simple terms.
- Ability to manage high priority projects.
- Excellent written and verbal communication skills.
- Proven ability to work successfully with limited supervision.
- Graphic Design skills are a plus.
Benefits include medical insurance, retirement plan, PTO, etc. Salary: 80K+ DOE. Keywords: Chicago IL Jobs, IT Assistant / Operations Administrative Assistant, VPN, MFA, Multi-factor Authentication, CompTIA Certification, Network+ Certification, Cisco Certification, CCNA Certification, Linux Certification, PC, MAC, Chicago Recruiters, IT Jobs, Chicago Recruiting
Looking to hire for similar positions in Chicago, IL or in other cities? Our IT recruiting agencies and staffing companies can help.
We help companies that are looking to hire IT Assistants / Operations Administrative Assistants for jobs Chicago, Illinois and in other cities too. Please contact our IT recruiting agencies and IT staffing companies today! Phone 630-428-0600 ext. 11 or email us at jobs@nextstepsystems.com. Click here to submit your resume for this job and others.
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