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Operations Administrative Assistant Jobs in Whitby, ON

Caseware

Administrative Assistant

Toronto, ON · Hybrid

CA$60K - CA$70K/yr

As the Administrative Assistant to the executive leadership team at Caseware, you'll be ... operation of the executive's daily responsibilities, serving as a trusted partner in managing ...

Howden Group

Administrative Assistant

King, ON · On-site

Produce reports on an ad hoc basis for the data team. * Assist in underwriters administration i.e ... day-to-day administrative and operational problems. * Scheduling and coordinating meetings ...

Hyperiongrp

Administrative Assistant

King, ON · On-site

Produce reports on an ad hoc basis for the data team. * Assist in underwriters administration i.e ... day-to-day administrative and operational problems. * Scheduling and coordinating meetings ...

Blgllp

Legal Administrative Assistant

Toronto, ON

CA$48K - CA$53K/yr

Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Whitby, ON

Operations Administrative Assistant information

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Whitby, ON?

For Operations Administrative Assistant jobs in Whitby, ON, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Whitby, ON look for?

The top searched job categories for Operations Administrative Assistant jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Operations Administrative Assistant jobs?

Cities near Whitby, ON with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Administrative Assistant - Flight Operations

Jazz Aviation LP

Toronto, ON • On-site

Full-time

Medical, Dental, Life, Retirement

Posted 26 days ago

Job description


Purpose of position 
Primary point of contact for Flight Operations crew members, providing administrative, logistical, and operational support to ensure efficient crew room operations and a safe, well-coordinated working environment. Coordinates crew requests and follow up activities, contributing to on time performance and overall operational effectiveness.
 

Key responsibilities

  • Assist with the distribution and maintenance of operationally required manuals and documentation (Bulletins, Notices, Alerts, Transmittal revisions (TR's), Safety Technical Bulletins (STB's), training documents, etc.);
  • Assist with booking RAIC appointments and preparing documentation for local airport authorities;
  • Prepare filing for crew mail slots and personnel files. (Bid packages, pay advances, letters, certificates, PPC records, FAM flights, medicals, etc.);
  • Maintain inventory and distribution of crew uniforms, luggage parts, headsets;
  • Control and post documents to the necessary information boards;
  • Provide general administrative support and maintenance within the Crew rooms (cleanliness, printer and fax machine toners, paper, supplies, etc.);
  • Create, and maintain crew mail files;
  • Update, forward, and reconcile reports. (Grooming, crew snacks, etc.);
  • Update crew parking logs;
  • Order pilot business cards;
  • Update the Inflight Manager direct report lists;
  • Assist with the arrangement of hotel, travel, and boardroom bookings as requested;
  • Distribute pick-up and courier mail;
  • Answer crew inquires by phone, person, or email, and forward calls as necessary;
  • Assist in the coordination of crew room employee engagement planning/activities;
  • Perform general administrative duties as assigned;
  • Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers;
  • Perform other related duties as assigned.
     

Required qualifications

  • Minimum Grade 12 education;
  • Excellent problem solving and organizational skills;
  • Demonstrated ability to work well under pressure, meet deadlines and work with minimum supervision;
  • Meticulous work standards and exemplary interpersonal skills;
  • Excellent communication skills, both written and oral;
  • Strong knowledge of Microsoft Word, Excel and Outlook.


Preferred qualifications

  • Post-secondary diploma or college degree;
  • Previous work experience in the airline industry;
  • Previous work experience in an office environment;
  • Bilingualism (English and French). 


Benefits of joining our award-winning team

  • Enjoy exclusive employee travel programs across the Air Canada network, giving you and your family access to incredible destinations.
  • Secure your long-term financial well-being with our competitive, employer-supported retirement savings programs (defined contribution pension plan or voluntary group RRSP) for permanent employees.
  • Benefit from a comprehensive health and wellness package, including health, dental, life, and accident insurance to keep you and your loved ones protected.


About Jazz Aviation LP

Jazz Aviation LP (Jazz) is Canada's largest regional airline and Air Canada's primary Air Canada Express operator, connecting people and communities to approximately 70 destinations across North America.

With over 4,200 dedicated professionals, Jazz fosters a workplace united by purpose and supported by programs and policies that promote safety, diversity, and wellness. Jazz is proud to be recognized for its strong commitment to people and culture. Visit our Company Awards and Recognition page to learn more about the honours we've earned.

Join our award-winning team and be part of shaping the future of regional aviation!


Our commitment to diversity, equity, inclusion, and accessibility

We strive to make our workplace accessible and inclusive. To support your success, we can provide accommodations for people with disabilities, such as adjustments or assistive measures to remove barriers during the recruitment process. If you require any accessibility support, please contact us at taleosupport@flyjazz.ca.

Jazz values diversity and we empower our employees to foster an internal culture of inclusion. Jazz is committed to providing equitable opportunities for employment and career advancement and we will continuously work to create inclusive and accessible work environments to maximize individual potential as well as psychological health and safety. Meeting the needs of passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.

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