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Operations Administrative Assistant Jobs in Markham, ON

Elite Wealth Mgmt

Administrative Assistant

Toronto, ON

CA$52K - CA$70K/yr

Provide day-to-day administrative and operational support to Financial Advisors and Paraplanners. * Assist with preparing materials and documentation for client meetings and account reviews.

Elite Wealth Mgmt

Administrative Assistant

Toronto, ON

CA$52K - CA$70K/yr

Provide day-to-day administrative and operational support to Financial Advisors and Paraplanners. * Assist with preparing materials and documentation for client meetings and account reviews.

New

Caseware

Administrative Assistant

Toronto, ON · Hybrid

CA$60K - CA$70K/yr

As the Administrative Assistant to the executive leadership team at Caseware, you'll be ... operation of the executive's daily responsibilities, serving as a trusted partner in managing ...

Ipsen

Senior Administrative Assistant

Mississauga, ON · On-site

CA$57K - CA$82K/yr

Title: Senior Administrative Assistant Company: Ipsen Biopharmaceuticals Canada Inc. About Ipsen ... Work collaboratively with administrative and operations support colleagues to: * Efficiently ...

City of Toronto

ADMINISTRATIVE ASSISTANT 2

Toronto, ON · On-site

Provides support to the Administrative Assistant 1 in the Director's office, including back-up ... Performs varied administrative duties and clerical functions in connection with the operation of ...

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Operations Administrative Assistant information

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How much do operations administrative assistant jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for operations administrative assistant in Markham, ON is $18.48, according to ZipRecruiter salary data. Most workers in this role earn between $15.26 and $21.18 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Markham, ON?

For Operations Administrative Assistant jobs in Markham, ON, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Markham, ON look for?

The top searched job categories for Operations Administrative Assistant jobs in Markham, ON are:

What cities near Markham, ON are hiring for Operations Administrative Assistant jobs?

Cities near Markham, ON with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Markham, ON as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $38,428 per year, or $18.5 per hour.

Operations Administrative Assistant

Vaughan, ON • On-site

WoodPlank
See more jobs at WoodPlankexternal

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

About WoodPlank

WoodPlank is a fast-growing e-commerce company in the architectural building products industry.

We manufacture and distribute premium wood wall paneling, exterior siding, fencing, and architectural products across North America. Our customers include homeowners, designers, architects, builders, contractors, and commercial developers.


As we continue to grow, we're looking for a highly capable Operations Administrative Assistant and help with the day-to-day work required to keep the business running smoothly.


The Role

This is not an Executive Assistant or personal assistant position.


You will not be hired to manage someone's calendar, organize their inbox, book personal appointments, or run errands.


This is a hands-on business operations role.


You'll work directly with our Operations Manager and assist with purchasing, inventory, suppliers, orders, invoices, logistics, research, documentation, spreadsheets, follow-ups, and other operational needs across the company.


We're looking for someone who is extremely organized, resourceful, comfortable figuring things out, and good at getting things done.


A big part of this job is follow-through.


If a supplier owes us an answer, you follow up.


If an order is delayed, you find out why.


If inventory is running low, you flag it before it becomes a problem.


If an invoice doesn't match what we ordered, you investigate.


If you're given a task you've never done before, you ask the right questions, use the resources available to you, and figure out how to move it forward.


What You'll Help With

Purchasing & Inventory

  • Prepare and track purchase orders
  • Place orders for products, packaging, materials, office supplies, and other business needs
  • Monitor inventory levels and flag products or materials that need to be reordered
  • Maintain accurate purchasing and inventory records
  • Compare supplier pricing, quantities, lead times, and order details
  • Follow up on outstanding and delayed orders

Suppliers & Vendors

  • Communicate with suppliers, manufacturers, couriers, and service providers by phone and email
  • Request quotes, pricing, availability, and delivery information
  • Follow up persistently when information or action is outstanding
  • Help resolve incorrect shipments, shortages, delays, billing discrepancies, and other issues
  • Maintain organized supplier information and documentation

Day-to-Day Operations

  • Assist the Operations Manager with daily operational priorities
  • Track invoices, orders, shipments, documents, and outstanding items
  • Research products, suppliers, pricing, services, and solutions
  • Update spreadsheets, Monday.com, and other internal systems
  • Prepare reports and summaries when needed
  • Keep files, records, and operational documentation organized and accurate
  • Follow up on tasks and make sure important details don't get forgotten
  • Assist with special projects and new operational needs as the company grows


The Person We're Looking For

Experience matters, but how you work matters even more.


You are:

  • Highly organized. You can keep track of many moving pieces without letting details fall through the cracks.
  • Resourceful. When you don't know something, your first instinct is to investigate and figure it out.
  • Proactive. You don't need to be reminded repeatedly to follow up or finish something.
  • Detail-oriented. You notice when quantities, prices, dates, invoices, or other details don't make sense.
  • Persistent. If you're waiting for an answer from a supplier or vendor, you don't simply forget about it.
  • A strong communicator. You're comfortable calling and emailing suppliers, asking questions, getting information, and following up professionally.
  • Good with numbers and spreadsheets. You're comfortable working with pricing, quantities, inventory, invoices, and operational data.
  • Dependable. When you say you're going to handle something, your manager can trust that it will get done.
  • A problem solver. You don't immediately hand every problem back to your manager. You investigate first and come back with useful information or possible solutions.


What We're Looking For

  • 3+ years of experience in operations, purchasing, administration, inventory, office manager, office administration, or a similar role
  • Strong organizational and time-management skills
  • Excellent attention to detail
  • Strong written and verbal communication
  • Confidence communicating with suppliers and vendors
  • Strong computer and spreadsheet skills
  • Ability to manage multiple tasks and priorities
  • Comfortable learning new software and business processes
  • A demonstrated track record of taking initiative and following through


Why Join WoodPlank?

WoodPlank is growing quickly, which means this role will give you exposure to many different parts of the business.


You'll work directly with our Operations Manager, learn how a growing e-commerce and building-products company operates, and take on more responsibility as you demonstrate your capabilities.


How to Apply

Please submit your resume along with a brief introduction outlining why you'd be a great fit for the role.

Apply