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Operations Administrative Assistant Jobs in Hamilton, ON

Aqua-Tots Swim School

Administrative Assistant

Ottawa, ON · On-site

CA$17.60 - CA$20/hr

Owner and/or Regional General Manager Position Summary The Administrative Assistant is a key member ... Help maintain operational manuals, forms, and documentation. * Errands & Administrative ...

Back in Motion

Administrative Assistant

Ottawa, ON

CA$18.75/hr

ADMINSTRATIVE ASSISTANT Location: Ottawa Position: Administrative Assistant Status: Full-time ... daily operations. Must have access to a personal vehicle and be willing to commute to the noted ...

Blgllp

Administrative Assistant

Ottawa, ON · On-site

CA$45K - CA$46K/yr

Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for ...

New

Rimkus

Administrative Assistant

Ottawa, ON · On-site

CA$43K - CA$68K/yr

From design and pre-construction through construction, closeout, and ongoing operations, we provide ... Requirements Overview The Administrative Assistant, Built Environment Solutions is responsible for ...

Rimkus

Administrative Assistant

Ottawa, ON · On-site

CA$43K - CA$68K/yr

From design and pre-construction through construction, closeout, and ongoing operations, we provide ... Requirements Overview The Administrative Assistant, Built Environment Solutions is responsible for ...

Ipsen

Senior Administrative Assistant

Mississauga, ON

CA$57K - CA$82K/yr

Title: Senior Administrative Assistant Company: Ipsen Biopharmaceuticals Canada Inc. About Ipsen ... Work collaboratively with administrative and operations support colleagues to: * Efficiently ...

Uottawa

Administrative Assistant

Ottawa, ON · On-site

CA$56K - CA$71K/yr

Administrative Support # of Open Positions: 1 Faculty/Service - Department ... Operations Campus: Hamelin Hall Union Affiliation: SSUO Date Posted (YYYY/MM/DD): 2026/08/10 ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Hamilton, ON

Operations Administrative Assistant information

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are popular job titles related to Operations Administrative Assistant jobs in Hamilton, ON?

For Operations Administrative Assistant jobs in Hamilton, ON, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Hamilton, ON look for?

The top searched job categories for Operations Administrative Assistant jobs in Hamilton, ON are:

What cities near Hamilton, ON are hiring for Operations Administrative Assistant jobs?

Cities near Hamilton, ON with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Hamilton, ON as of August 2026, with employment types broken down into 79% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Administrative Operations Assistant (New Position)

AIM Industrial Inc

Cambridge, ON • On-site

CA$25/hr

Full-time

PTO

Re-posted 10 days ago

Job description

Location: In-office only (no remote work available at any time)
Hours: 40 hours per week


About the Company

We are a well-established, operations-focused organization with a small, experienced administrative team supporting a fast-paced business environment. Our workplace values structure, reliability, and clear processes, and we take a practical, professional approach to daily operations.


About the Role

We are seeking a reliable and detail-oriented Administrative Operations Assistant to support our administrative team with structured, repeatable tasks related to document handling and Accounts Payable support.


This new position serves as a long-term entry point into the organization. Experience gained in this role is intended to build familiarity with our systems, processes, and business operations, supporting a smooth transition into increased responsibility and cross training.


Accuracy and consistency are prioritized over speed in this position.


You will work closely with a small administrative team and receive clear training, documented processes, and day-to-day guidance.


Key Responsibilities

• Filing and organizing physical and digital documents in a business environment
• Printing, assembling, and organizing Accounts Payable packages
• Performing basic Accounts Payable data entry using established systems
• Scanning, saving, and naming documents according to company standards
• Maintaining orderly shared drives, folders, and binders
• Completing other structured administrative tasks of a similar nature


Required Experience & Verification

• Previous experience in an office or administrative environment is required
• Experience with filing systems, documentation, or data entry in a professional setting
• Exposure to Accounts Payable or accounting support is a strong asset
• Prior office experience and references will be verified as part of the selection process


What We’re Looking For

• Strong reliability and attendance
• Demonstrated accuracy when working with paperwork and data
• Organized, methodical work style
• Ability to follow defined processes consistently
• Willingness to learn and take feedback
• Interest in growing responsibilities over time within the same organization


Hours, Growth & Role Scope


This role is generally intended for candidates interested in long-term growth within the organization. Growth may include expanded administrative or operational responsibilities, or progression into full-time employment; however, this role is not intended to develop into a professional accounting position, CPA-track role, or formal accounting mentorship pathway.


Progression is based on performance, reliability, and demonstrated capability.


This role is best suited for candidates seeking a stable, long-term position rather than short-term or temporary work.


Compensation & Benefits

• Compensation begins at $20/hour and is negotiable based on experience and skill


Why This Role May Be a Good Fit

• Predictable, structured, in-office work environment
• Clear expectations and documented processes
• Opportunity to build strong operational and business literacy
• Defined pathway for increased responsibility
• Well suited for individuals seeking stability, reliability, and long-term growth
• This role is not intended to be replaced by AI or automated processes
• This is a newly created role and is not the result of a vacancy

Company Description

Millwrighting, Rigging, Electrical, Fabrication, Sheet Metal, Piping, Refrigeration, HVAC (Heating, Ventilation and Air Conditioning) and CNC Machine Shop.

AIM Industrial Inc. provides everything from plant maintenance and manpower support, to safety upgrades, to complete turnkey process installations, machinery moving, expansions or relocations.

We have a team of qualified project managers, skilled trades people and industry resources to provide safe, cost effective, quality solutions.

AIM is a locally owned and operated company, based out of Cambridge, Ontario. We provide service throughout the province and beyond.