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Operations Administrative Assistant Jobs in Springfield, MA

Rose International

HR Administrative Assistant

Enfield, CT · On-site

$18.75 - $24.75/hr

Human Resources Assistant The Human Resources Assistant provides administrative and operational support to the Human Resources team, helping ensure compliance, accuracy, and efficiency across various ...

HHS LLC

Aviation Admin Assistant

Hartford, CT · On-site

$18.25 - $24.50/hr

The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a resourceful individual who can work independently ...

Hhs

Aviation Admin Assistant

Hartford, CT

$18.25 - $24.50/hr

The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a resourceful individual who can work independently ...

SNI USA Inc

Medical Admin Asst.

Longmeadow, MA · On-site

$20 - $22/hr

Medical Administrative Assistant Location: Springfield, MA area Schedule: Full-Time, 40 hours/week ... Support daily office operations and collaborate with a multidisciplinary healthcare team.

Hhs

Aviation Station Admin

Hartford, CT · On-site

$18.25 - $24.50/hr

The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a resourceful individual who can work independently ...

HHS LLC

Aviation Station Admin

Hartford, CT · On-site

$18.25 - $24.50/hr

The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a resourceful individual who can work independently ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Springfield, MA

Operations Administrative Assistant information

See Springfield, MA salary details

$13

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How much do operations administrative assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for operations administrative assistant in Springfield, MA is $23.25, according to ZipRecruiter salary data. Most workers in this role earn between $18.22 and $25.14 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What are popular job titles related to Operations Administrative Assistant jobs in Springfield, MA?

For Operations Administrative Assistant jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Springfield, MA look for?

The top searched job categories for Operations Administrative Assistant jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Operations Administrative Assistant jobs?

Cities near Springfield, MA with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you

Temporary Administrative Assistant/Scheduling Coordinator

4 YOUR PEACE OF MIND LLC

CT • On-site

$16.94 - $18.50/hr

Part-time

Re-posted 13 days ago

Job description

Benefits:
  • Flexible schedule
  • Competitive salary
  • Opportunity for advancement
  • Training & development

Work Hours:
Minimum 15 to 20 hours a week; 8:00 AM to 12:00 PM
Job Summary: 
The Temporary Administrative Assistant/Scheduler is responsible for overall office agency operations coordination activities and providers services in accordance with agency policies. The Scheduler/Receptionist is responsible for the scheduling of all clinicians as well as answering and redirecting incoming calls to the agency.
Reports To: CEO, CFO, Administrator, Supervisor of Clinical Services, Therapy Manager, and HHA Program Supervisor. 
Qualifications:
  • Must have a high school diploma or equivalent, typing, clerical skills and be competent with computers/agency utilized software.
  • Minimum of two years’ experience in the health care industry and one year experience in home healthcare (preferred)
  • Possess an understanding of the issues related to the delivery of home health services and the ability to problem solve effectively.
  • Possess a knowledge of Medicare guidelines governing home health agencies (preferred)
  • The ability to communicate with a diverse population of individuals is required.
  • Must have exceptional customer service skills and be able to communicate well with all incoming callers.
  • Must be organized and detail oriented and possess effective communication skills both orally and in writing.
  • Must be able to utilize communication channels established by agency: phone lines and TigerConnect.
  • Proficiency/basic knowledge in software use such as Microsoft Word, PowerPoint and Excel.
  • Must have exceptional customer service skills and be able to communicate well with referral sources, patients, family members and agency employees.
  • Must possess a valid state driver’s license and automobile liability insurance.

Physical/ Environmental Demands:
  1. Requires the ability to sit, stand, pivot, twist and change position frequently 
  2. Requires the ability to lift, push, pull, and carry 20-50 lbs. frequently.
  3. Requires the ability to climb stairs, navigate all types of residences and access means.
  4. Requires the ability to utilize telephone, laptop computer and clinical equipment.  
  5. Requires the ability to travel to/from Agency, client homes and other professional appointments on a frequent daily basis.

Duties: 
The Administrative Assistant/Scheduler responsibilities includes but are not limited to:
  • Direct and coordinate referrals, patient information and verify insurance eligibility.
  • Coordinate scheduling of client admissions within 48 hours of approved referral.
  • Schedule employee visits in EVV system.
  • Confirm visits in EVV 
  • Human Resource duties as assigned.
  • Develop and maintain monthly employee  in-service calendar and update department heads as to status of employee in-services.
  • Triage phone calls.
  • Report client complaints/concerns to Administrator/Assistant Administrator or designee.
  • Scan documents into client medical records.
  • Office Administrative Assistant duties such as answering phones a courteous , customer-friendly manner.
  • Prepare patient assessment packets, including admission, re-certification, and post-hospitalization packets.
  • Maintain office supplies.
  • Process signed, unsigned order and 485s
  • Maintain Order Tracking Report weekly.
  • Date stamp all received documents
  • Send the discharge/transfer summary/episode detail summary and case conference/ 60-day summary to the physician. 
  • Assist with ADP preparation.
  • Support Billing team by verifying paper visits notes.
  • Attend meetings
  • Coordinates with the administrative team to complete audits to ensure Agency compliance with regulations.
  • Adhere to and participate in the Agency’s mandatory HIPAA/Privacy Program and Employee Compliance Program.
  • Read and adhere to all Agency Policies and Procedures and follow Employee’s Handbook guidelines.
  • Follows established line of communication and authority.
  • Participate in clerical on-call rotation.