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Operations Administrative Assistant Jobs in Worcester, MA

Oruka Therapeutics

Administrative Assistant

Waltham, MA · On-site

$35 - $50/hr

The Administrative Assistant will provide administrative and operational support across multiple functions, including executive scheduling, office management, meeting coordination, vendor management ...

RFK Community

Administrative Assistant

Lancaster, MA · On-site

$18 - $19.75/hr

Who We Seek The Administrative Assistant supports the daily operations of the school by performing a wide range of administrative and clerical duties. This role is essential in ensuring smooth ...

Pharmaron

Administrative Assistant

Waltham, MA · On-site

$28.85 - $31.25/hr

Administrative Assistant Hourly Range: $28.85 to $31.25Location: Waltham, MA (Hybrid, 3 days in ... Experience supporting contract administration, sales operations, or business development functions.

New

Special Strong

Administrative Assistant

Leominster, MA · On-site

$15/hr

Manage day-to-day administrative operations including scheduling, correspondence, and record-keeping * Answer and direct phone calls, emails, and inquiries in a professional and timely manner

Compunnel, Inc.

Administrative Assistant

Needham, MA · On-site

$27/hr

Job Summary We are looking for a detail-oriented and highly organized Administrative Assistant to support our daily operations. The ideal candidate will have strong telephone and computer skills ...

AllSTEM Connections

Administrative Assistant

Framingham, MA · On-site

$39K - $47K/yr

Key Responsibilities Administrative & Operational Support • Inquiry Management: Act as the first ... Event Execution & Facilitation • Event Planning: Assist in the logistics, planning, and execution ...

CW Resources

Administrative Assistant

Natick, MA · On-site

$23.88/hr

Hours will vary based on operational needs. Are you someone who thrives on organization, takes ... If so, we're seeking a reliable, professional, and mission-aligned Administrative Assistant to join ...

Bach to Rock

Administrative Assistant

Marlborough, MA · On-site

$20 - $25/hr

... ages is currently seeking an Administrative Assistant as a part-time employee providing ... Ability to be physically present at the facility during its hours of operation - Own reliable ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Worcester, MA

Operations Administrative Assistant information

See Worcester, MA salary details

$13

$23

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How much do operations administrative assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for operations administrative assistant in Worcester, MA is $23.28, according to ZipRecruiter salary data. Most workers in this role earn between $18.22 and $25.19 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Worcester, MA?

For Operations Administrative Assistant jobs in Worcester, MA, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Worcester, MA look for?

The top searched job categories for Operations Administrative Assistant jobs in Worcester, MA are:

What cities near Worcester, MA are hiring for Operations Administrative Assistant jobs?

Cities near Worcester, MA with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Worcester, MA as of June 2026, with employment types broken down into 1% As Needed, 83% Full Time, 15% Part Time, and 1% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $48,422 per year, or $23.3 per hour.

Administrative Assistant

Oruka Therapeutics

Waltham, MA • On-site

$35 - $50/hr

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Job Title: Administrative Assistant

Location: Waltham, MA / Onsite presence 3 days per week required

Role Overview: We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily business operations and help maintain an efficient, collaborative work environment.  The Administrative Assistant will provide administrative and operational support across multiple functions, including executive scheduling, office management, meeting coordination, vendor management, and general administrative activities. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and enjoys supporting a dynamic team.

Key Responsibilities

Administrative Support

  • Proactively manage complex, multi-time-zone calendars and provide day-to-day administrative support to multiple team members
  • Coordinate domestic and international travel arrangements including preparation and submission of expense reports in accordance with company policies
  • Facilitate contract requests, contract amendments and the setup and management of POs in support of the R&D organization
  • Track and report spend over time across key vendor POs
  • Support cross-functional projects and administrative initiatives across clinical development, clinical operations and biometrics involving detailed tracking of data, and engaging externally with vendors as needed
  • Assist with document management and compliance-related record keeping for the development organization
  • Assist with internal and external meeting logistics and maintain confidentiality when handling sensitive company information.

Office Operations

  • Serve as the primary point of contact for office-related needs, equipment maintenance and vendor relationships while maintaining a professional office environment.
  • Serve as the primary point of contact for vendors delivering office supplies and services, and monitor inventory levels
  • Facilitate onboarding logistics for new employees in Waltham, including workspace preparation and coordination with internal teams
  • Support office events, team meetings, and company gatherings ensuring maintenance of a professional office environment

Education and Qualifications:

  • Associate's degree or equivalent and 3+ years of administrative experience, preferably in biotech, healthcare, or a fast-paced environment
  • Strong organizational skills with excellent attention to detail
  • Ability to manage multiple priorities and adapt to changing needs
  • Customer service mindset
  • Proficiency with calendar management, expense reporting tools, and standard office software (e.g., Microsoft Office Suite, Google Workspace)
  • Strong communication and interpersonal skills
  • Team player with a willingness to pitch in wherever needed

Compensation:

  • An appropriate financial package will be developed for the successful candidate to include a competitive base salary and equity, with a performance-related bonus opportunity.
  • The anticipated salary range for candidates is $35.00/hour - $50.00/hour. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job, type and length of experience within the industry, education, etc. Oruka is a multi-state employer and this salary range may not reflect positions that work in other states.

We're looking forward to hearing how you can contribute to our team and mission. Join us in shaping the future of our company and making a real impact every day.

Apply