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Operations Administrative Assistant Jobs in Springfield, MA

Generator Supercenter

Administrative Assistant

Chicopee, MA · On-site

$18 - $24.25/hr

Position Summary The Administrative Assistant plays a vital role in our business. As the first ... You will also support our construction and installation operations. This position is responsible ...

Whittlesey

Administrative Assistant

Holyoke, MA · On-site

$19.23 - $31.25/hr

We have an exciting career opportunity for an Administrative Assistant to join our Administrative ... Support daily office operations by handling incoming and outgoing mail, coordinating package ...

State of Connecticut

Administrative Assistant

Hartford, CT · On-site

$18.25 - $24.50/hr

YOUR ROLE As an Administrative Assistant, you will provide comprehensive support to our Statewide ... Assisting with travel arrangements and securing other necessary items for the operation. * Acting ...

MP Systems Inc

Administrative Assistant

Enfield, CT · On-site

$18.25 - $24.50/hr

Administrative Assistant Join a USA Today Top Workplace! MP Systems is an OEM manufacturer of ... Operations, Supply Chain). * Communicate with Supply Chain Manager to order missing parts, office ...

Creative Interventions

Administrative Assistant

Windsor, CT · On-site

$18 - $24/hr

The Role We're looking for a friendly, organized, and detail-oriented Administrative Assistant to become the heartbeat of our daily operations. This hybrid role blends remote and in-person work ...

State of Connecticut

Administrative Assistant

Hartford, CT · On-site

$65K - $84K/yr

YOUR ROLE As an Administrative Assistant, you will provide comprehensive support to our Statewide ... Assisting with travel arrangements and securing other necessary items for the operation. * Acting ...

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All JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Springfield, MA

Operations Administrative Assistant information

See Springfield, MA salary details

$13

$23

$37

How much do operations administrative assistant jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for operations administrative assistant in Springfield, MA is $23.25, according to ZipRecruiter salary data. Most workers in this role earn between $18.22 and $25.14 per hour, depending on experience, location, and employer.

What are Operations Administrative Assistants?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What are the key skills and qualifications needed to thrive as an Operations Administrative Assistant, and why are they important?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are some common challenges faced by Operations Administrative Assistants, and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Springfield, MA? For Operations Administrative Assistant jobs in Springfield, MA, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Springfield, MA look for? The top searched job categories for Operations Administrative Assistant jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Operations Administrative Assistant jobs? Cities near Springfield, MA with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Springfield, MA as of June 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 2% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,358 per year, or $23.2 per hour.

Administrative Assistant

Generator Supercenter

Chicopee, MA • On-site

$18 - $24.25/hr

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Receptionist / Scheduling Coordinator

Full-Time | Monday–Friday | Fast-Paced Work Environment

Location: Generator Supercenter of Western Mass, 1285 Riverdale St. West Springfield MA 01089

Generator Supercenter, Inc. is North America's #1 Generac dealer. Our team is committed to delivering reliable, efficient, and innovative energy services that protect homes and businesses during power outages. As we continue to expand, we're looking for a detail-oriented Administrative Assistant to keep our projects on track and our clients connected.

Position Summary

The Administrative Assistant plays a vital role in our business. As the first point of contact for our company, you must warmly welcome our customers and understand our products. You will also support our construction and installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractors and permit workflows. You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.

Key Responsibilities

Scheduling & Coordination:

  • Answering incoming phone calls and making outbound calls when necessary
  • Creating and maintaining daily and weekly sales schedules for sales staff
  • Creating and maintaining daily and weekly construction and installation schedules based on field and project management inputs
  • Coordinating subcontractor activities and material deliveries to align with project timelines
  • Scheduling inspections, permitting appointments, and commissioning activities
  • Monitoring project progress and adjust schedules as needed to meet deadlines
  • Helping manage and track marketing

Project Support & Documentation:

  • Setting up new jobs and ensuring proper documentation is uploaded and maintained
  • Assisting in preparing change orders, payment applications, and subcontractor agreements
  • Ensuring site documentation, permit, and task lists are up to date and completed
  • Submitting permit applications
  • Helping manage close-out procedures for completed projects, including permit resolution and task list sign-off

Communication & Team Collaboration:

  • Participating in regular project meetings to review progress, identify delays, and resolve scheduling conflicts
  • Maintaining clear, professional communication with all internal and external stakeholders

Additional Duties:

  • Supporting vendor negotiations and assist with estimating during the bid process
  • Providing administrative support to project and construction teams as needed
  • Communicating with customers on status and projected timelines
  • Making outbound calls to set sales appointments
  • Ensuring the reception area is tidy and presentable, with all necessary stationery and material (e.g., brochures, forms)
  • Performing other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
Qualifications
  • High school diploma or GED required; associate degree or trade school certification a plus
  • Previous experience in scheduling, construction coordination, project administration, or electrical service coordination
  • Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)
  • Experience with work order systems and documentation control tools
  • Excellent communication, organization, and multitasking skills
  • Strong attention to detail and ability to meet deadlines in a fast-paced environment
  • Motivated self-starter with strong interpersonal skills
  • Experience coordinating with subcontractors, vendors, and inspectors
Preferred Skills
  • Knowledge of residential or commercial generator installation processes
  • Construction industry experience, particularly in electrical or energy services
  • Familiarity with permitting and inspection coordination
  • Familiarity with electrical systems (AC/DC)
  • Marketing experience - bring new ideas
Why Work at Generator Supercenter?
  • Be part of a national leader in energy solutions and backup power systems
  • Support meaningful projects that bring peace of mind to customers during power outages
  • Work in a collaborative, growth-oriented environment
  • Opportunity for advancement in a growing and innovative company

Apply today to join Generator Supercenter as a Scheduling Coordinator and help us keep projects on track and homes powered when it matters most.

Join The Generator Supercenter Family – Here it's not just some catchy phrase; it's a lifestyle. We're looking for amazing people who believe in helping others, through the sales, installation, and maintenance of whole home generators that empower our customers with peace of mind, security, and freedom.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Generator Supercenter Corporate.

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