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Operations Administrative Assistant Jobs in Springfield, MA

Chubb

Administrative Assistant III

Simsbury, CT · On-site

$18.25 - $24.50/hr

The Administrative Assistant provides high-level administrative and operational support to the EVP, Head of the Transformation & Delivery Office (TDO) and the broader leadership team. This role is ...

Dennis Group

CSA Administrative Assistant

Springfield, MA · On-site

$18 - $24.25/hr

As such, our CSA Group Administrative Assistant is vital in maintaining an organized central ... operations, etc. Organize and Attend Team "Summits: For our 2-3 annual department leadership ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Springfield, MA

Operations Administrative Assistant information

See Springfield, MA salary details

$13

$22

$36

How much do operations administrative assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for operations administrative assistant in Springfield, MA is $22.71, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $24.57 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Springfield, MA?

For Operations Administrative Assistant jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Springfield, MA look for?

The top searched job categories for Operations Administrative Assistant jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Operations Administrative Assistant jobs?

Cities near Springfield, MA with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you

Office Administrative Assistant

Meadows Staffing Group Inc

Springfield, MA • On-site

$16.25 - $21.50/hr

Other

Medical, Dental, Retirement, PTO

Posted 23 days ago

Job description

Office Administrative Assistant

Location: Springfield, MA Metro Area

Schedule: Monday through Friday | 8:00 AM – 4:00 PM


Why You'll Love This Opportunity

A well-established and growing business in the Springfield, MA metro area is seeking an experienced Office Administrator / AR/AP Professional to join its team. This is an excellent opportunity for someone who enjoys working in a fast-paced office, thrives in a hands-on role, and takes pride in keeping daily operations running smoothly.

As the company continues to grow, you'll play a key role supporting both the administrative and accounting functions while working alongside a collaborative team in a professional office environment.


Responsibilities

  • Answer and direct incoming phone calls while providing exceptional customer service
  • Perform a variety of general administrative and office support duties
  • Process Accounts Receivable and Accounts Payable transactions
  • Utilize QuickBooks Desktop for daily accounting functions
  • Prepare payroll
  • Maintain accurate financial and office records
  • Assist with insurance-related documentation and administrative processing
  • Support day-to-day office operations in a high-volume, fast-paced environment
  • Partner with leadership to help ensure the efficient operation of the business

  • Qualifications

    • Previous experience in an Office Administrator, Bookkeeper, Office Manager, or similar administrative/accounting role
    • Previous experience with collision/insurance autobody administration
    • Strong proficiency with QuickBooks (QuickBooks Desktop experience required; QuickBooks Online experience is a plus)
    • Experience processing payroll
    • Solid understanding of Accounts Receivable and Accounts Payable
    • Excellent organizational skills with strong attention to detail
    • Ability to prioritize multiple responsibilities and meet deadlines in a busy office
    • Strong communication and customer service skills


    Benefits

    • Health Insurance
    • Dental Insurance
    • 401(k) with Employer Match
    • Paid Holidays
    • Vacation Time
    • Sick Time

    Interested? Apply today!

    Apply