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Operations Administrative Assistant Jobs in Springfield, MA

Dennis Group

Engineering Administrative Assistant

Springfield, MA · On-site

$18 - $24.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

As such, our CSA Group Administrative Assistant is vital in maintaining an organized central ... operations, etc. Organize and Attend Team "Summits: For our 2-3 annual department leadership ...

RTX

Executive Administrative Assistant

Hartford, CT · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

With our three market leading businesses, world-class operations and investments in research and ... Enterprise Services Strategy & Transformation (S&T) seeks an Executive Administrative Assistant to ...

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Showing results 21-40

All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Springfield, MA

Operations Administrative Assistant information

See Springfield, MA salary details

$13

$23

$37

How much do operations administrative assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for operations administrative assistant in Springfield, MA is $23.25, according to ZipRecruiter salary data. Most workers in this role earn between $18.22 and $25.14 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What are popular job titles related to Operations Administrative Assistant jobs in Springfield, MA?

For Operations Administrative Assistant jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Springfield, MA look for?

The top searched job categories for Operations Administrative Assistant jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Operations Administrative Assistant jobs?

Cities near Springfield, MA with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you

Bilingual Administrative Assistant

beaconresidential

Springfield, MA

$21 - $23/hr

Full-time

Posted 15 days ago

Job description

Administrative Assistant, Baystate Place - Springfield, MA

Must be Bilingual (Spanish/English)

General Statement of Duties: Primary responsibility is providing administrative assistance, service and support to the Property Manager and staff. Represents the company professionally to the general public and members of the community.

Supervision Received: Reports to Property Manager.

Supervision Exercised: N/A.

FLSA status: Nonexempt

Essential Functions of the Position: Any one position may not include all of the duties listed, nor do the listed examples include all that may be found in positions of this class.

  • Provides office administrative assistance.
  • Greets and assists applicants, residents and guests.
  • Prepares and maintains office and rental expense budgets.
  • Prepares, types and files office correspondence including letters, reports, and spreadsheets.
  • Writes service orders and maintains service order log.
  • Answers telephones in a professional manner; directs calls and records messages.
  • Orders office supplies and maintains inventory.
  • Opens and closes office.
  • Secures confidential files and maintains office equipment.
  • Administers rent collection efforts with Property Manager including cash receipts, 14 day notices, legal correspondence, etc.
  • Completes special projects assigned by manager.
  • Coordinates turnover schedule with Maintenance Supervisor.
  • Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, interviewing eligible applicants, preparing lease packages.
  • Conducts new resident orientation.
  • Fosters a positive, active and collaborative relationship with residents, communities and associated agencies.
  • Works patiently, professionally and cooperatively with residents and staff. 
  • Preserves and respects resident and applicant confidentiality.
  • Follows company policies, rules and regulations.

Minimum Qualifications

Education and Experience: High school diploma or G.E.D. required. Associates degree or equivalent experience (business management, operations, communications, and administrative support) preferred.

Qualifications and Skills:

  • Strong computer proficiencies required.
  • Bilingual in Spanish and English.
  • Intermediate proficiency with Word, Excel, PowerPoint, Outlook.
  • Basic proficiency with Yardi desirable.
  • Strong oral and written communication skills.
  • Highly organized and detail oriented.
  • Ability to work in a fast paced environment where priorities change daily.
  • Deadline driven.
  • Demonstrates strong initiative and high level of professionalism.

Physical Capabilities: Manual dexterity for competent use of office equipment. Ability to climb stairs and walk through the community.

Beacon Core Competencies Required: Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility

Beacon Functional Job Competencies required for Administrative Assistant Position: Job Knowledge, Communication, Computer Skills, Personal Organization Skills, Interpersonal Skills.

Travel Requirements: May occasionally visit properties and attend offsite meetings/training seminars.

Compensation: $21.00 - $23.00 per hour 

Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location. 

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