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Administrative Associate Jobs in Springfield, MA

J. Morrissey

Sr. Administrative Assistant

Hartford, CT · On-site

$18 - $20/hr

Role Overview We are seeking an Administrative Associate to provide comprehensive administrative support to management and department operations. This role requires a highly organized and self ...

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Administrative Associate information

See Springfield, MA salary details

$13

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How much do administrative associate jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for administrative associate in Springfield, MA is $20.25, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $20.87 per hour, depending on experience, location, and employer.

What is an administrative associate?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an administrative associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What are some common challenges administrative associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are the most commonly searched types of Administrative jobs in Springfield, MA?

The most popular types of Administrative jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Administrative Associate jobs?

Cities near Springfield, MA with the most Administrative Associate job openings:

Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,126 per year, or $20.3 per hour.

Administrative Associate

Springfield, MA • On-site

Springfield College
See more jobs at Springfield Collegeexternal

$19.50 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Job description

Salary: $19.50 - $21.00 Hourly
Location : Springfield, MA
Job Type: Full-time 10 months 35 hours
Job Number: 00432
Department: Physical Educ and Health Education
Opening Date: 08/17/2026
Description
Under supervision of the Department Chair this position has primary responsibility for the performance of clerical/administrative activities and coordination of department activities and events. The administrative associate will provide comprehensive support for PEHE and SMRT faculty, current and prospective students, and the undergraduate and graduate programs. A number of responsibilities connected to PEHE/SMRT faculty, courses, current students, incoming students, and prospective students would be tasked to this individual across the year. This position will perform a variety of administrative and staff support duties for the department chair and faculty with limited supervision. Employee will require a range of computer and interpersonal skills and a knowledge of office procedures. Assist and direct visitors, and resolve administrative problems and inquiries; compose, edit, and proofread correspondence and reports, answer telephones and prepare a range of administrative documents. Employee must be able to handle sensitive and confidential material.
Responsibilities
  • Provide necessary support to the Department Chair and faculty including scheduling meetings, logistical support for meetings, utilizing Word for correspondence and reports, utilizing Excel for budget reports and/or analysis, maintain the filing system, and utilization of College software to procure information. Oversee the processing of documents for signature/approval. Make travel arrangements for staff as needed.
  • Serve as first point of contact of the office for visitors, students, employees. Provide administrative/secretarial support for the department head and staff such as answering telephones, typing correspondence, memos, letters, reports, etc., sorts, screens, reviews, and distributes incoming and outgoing mail, faxing, scanning, photocopying, and resolving and/or referring a range of administrative problems and inquiries. Assess inquiries directed to the department and staff, determines the appropriate course of action, and delegates to the appropriate individual to manage.
  • Coordinate meetings and appointments, maintain department calendar. Take meeting minutes as requested. Prepare purchase orders, check requests, reimbursements and key requests. Order office supplies, name badges and business cards for the department. Put in work orders for Facility and IT requests. Coordinate and perform a range of staff and/or operational support activities for the department; serves as a liaison with other departments.
  • Maintain and update department budget, monitoring and recording expenditures and balances. Prepare purchase orders, check requests, and reimbursements. Order and maintain record of subscriptions, budgets, and office supplies.
  • Responsible for student job posting, coordinating the on-line hiring process, managing timecards and payroll, facilitating, and student evaluations.

Qualifications
High school diploma or GED required with 3-5 years of directly related experience. Associate's degree preferred.
Knowledge, Skills & Abilities
- Strong customer service skills to work collaboratively with internal and external constituents at all levels.
- Ability to work in a high paced busy environment during busy times.
- Ability to maintain confidential and sensitive information.
- Organizational skills necessary.
- Advanced knowledge of Microsoft Office Suite, (Excel, Outlook, PowerPoint, Word), CX, Google docs and calendar.
- Intermediate knowledge of website content updates
Occasional evening, holiday, or weekend work may be required to meet the needs and events of the department.
At Springfield College we offer competitive and generous benefit options for employees and their families.
  • Tuition benefits for employees and dependents
  • Tuition exchange program for dependents
  • Generous paid time off benefits
  • Paid Sick Leave Benefits
  • 403(b) retirement plan (TIAA) with a generous college match
  • Medical, Dental and Vision plan(s)
  • Health Reimbursement Arrangement (HRA)
  • Flexible Spending Accounts (health care expenses and dependent care)
  • Life and accident insurance plans
  • Long-term disability
  • Optional voluntary benefits
  • Employee Assistance Program (EAP)
  • Wellness benefits and programs
  • Free use of our state-of-the-art Wellness Center

Part-time employees earn pro-rated holiday, vacation and sick leave.
To learn more about our Benefit Package, visit our page.

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