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Administrative Associate Jobs in Springfield, MA

Kohl's

Full-Time Administrative Assistant

Westfield, MA

$14.45/hr

Support and effectively resolve store associate and administrative needs through timely execution of store payroll, scheduling, cash office, and supply orders in partnership with the store leadership ...

ABB

Administrative Support Assistant

Bloomfield, CT · On-site

$35K - $46K/yr

Provides high-level administrative support to the Department, including monitoring budgets ... Associate's or Bachelor's degree. More about us ABB Motion provides pioneering technology, products ...

ABB

Administrative Assistant

Bloomfield, CT · Hybrid

$18 - $24.25/hr

Provides high-level administrative support to the Department, including monitoring budgets ... Associate's or Bachelor's degree. More about us ABB Motion provides pioneering technology, products ...

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All JobsAdministrative Associate JobsAdministrative Associate Jobs in Springfield, MA

Administrative Associate information

See Springfield, MA salary details

$12

$19

$29

How much do administrative associate jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for administrative associate in Springfield, MA is $19.75, according to ZipRecruiter salary data. Most workers in this role earn between $16.39 and $20.34 per hour, depending on experience, location, and employer.

What is an administrative associate?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an administrative associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are some common challenges administrative associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.
What are the most commonly searched types of Administrative jobs in Springfield, MA? The most popular types of Administrative jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Administrative Associate jobs? Cities near Springfield, MA with the most Administrative Associate job openings:
Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 86% Physical, 1% Hybrid, and 13% Remote job distribution, with an average salary of $41,087 per year, or $19.8 per hour.

Administrative Assistant

University of Saint Joseph

West Hartford, CT • On-site

$18.25 - $24.75/hr

Full-time

Re-posted 18 hours ago

Job description

The incumbent in this position supports and coordinates fast-paced office(s) and primarily provides administrative support to the faculty and staff of the Nursing (Graduate Programs) and Counseling and Applied Behavioral Sciences departments. The position serves as a liaison between the departments and the University community by interacting with students, faculty, staff and administration.

  • Acts as receptionist for the departments, answers and screens telephone calls, visitors and/or mail, takes messages.
  • Responds to routine requests for information regarding Department programs and events and refers complex requests to appropriate staff or faculty members.
  • Manages daily functioning of the Department office, including supplies, mailings (including bulk), work orders, student worker relations, student record upkeep and other file management.
  • Schedules appointments and coordinates arrangements for meetings, conferences, and travel. Coordinates all logistics for Department events.
  • Organizes work flow and initiates follow-up action and communications on behalf of Dean, Chair or Director and other faculty and staff. Collects and disseminates information within and beyond the University accordingly.
  • Organizes and maintains computer files, office files, and records in accordance with Department procedures, and follows up on pending matters.
  • Uses appropriate technology to compose and produce professional correspondence, minutes of meetings, presentations, spreadsheets, databases, reports and marketing materials (e.g., brochures).
  • Uses appropriate software and information sources to continually update and improve the Department's web presence.
  • Supports Departments in events, including occasional evening and weekend events, such as but not limited to receptions, open houses, career fairs, recruitment events, orientation, and commencement.
  • Recognizes and maintains circumstances of a confidential nature.
  • Performs other related duties as required.

Department Specific Responsibilities

  • Provide administrative support for graduate practicum and internship processes under the direction of program director, including tracking placement-related deadlines, forms, approvals, onboarding requirements, and other required documentation
  • Assist with routine liaison communication among students, faculty, and clinical sites regarding site documentation and affiliation agreement status
  • Support administrative aspects of program assessment, reporting, and accreditation
  • Support departmental admissions applicant processes, including scheduling interviews, and coordinating communications.
Education
  • High School diploma or equivalent required; associate or bachelor’s degree preferred
  • Two to three years’ experience as an administrative assistant is strongly preferred
  • Experience in higher education a plus

Other Qualifications

  • Demonstrated ability to work collegially, balance and prioritize assignments, manage multiple projects, problem solve and offer clerical support to more than one person
  • Strong organizational, interpersonal, and customer service skills; ability to manage changing priorities and meet deadlines
  • Excellent oral and written skills and ability to communicate comfortably with students, colleagues, and external constituents
  • Ability to work in a fast paced, customer service environment with patience, flexibility and attention to detail
  • Possess solid general computer skills, including ability to work in a Windows environment. Proficiency with MS Office Suite, Internet, and other programs as needed. Familiarity with specific applications used by the University/Department a plus
  • Demonstrated ability to recognize and appropriately handle matters of a confidential nature
  • Professional, courteous demeanor and appearance; ability to work professionally with students, faculty, staff and administration and represent the University professionally to the public
  • Commitment to the mission of the University of Saint Joseph
  • Ability to perform library and community research
  • Physical ability to perform essential functions of the position, with or without reasonable accommodation