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Administrative Associate Jobs (NOW HIRING)

DLB Associates

Administrative Associate

$52K/yr

Administrative Associate Position Location: Remote - work virtually from anywhere in the United States Salary DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges.

The University of Dayton

Administrative Associate

Dayton, OH · On-site

$17 - $21.25/hr

Administrative Associate Apply now Job No: 503580 Work Type: Staff Full Time (1500 hours or greater) Location: Dayton, OH Category: Research Institute Staff Department: Sustainment Bus Support Ser ...

Sentara

Administrative Associate

Virginia Beach, VA · On-site

$10K/mo

Sentara Princess Anne Hospital, Medicine Unit 4, is hiring a Part-time, Weekend Day-Shift Administrative Associate. * Part-time Day Shift, working 12-hour shifts on Saturday and Sunday The ...

Sentara

Administrative Associate

Virginia Beach, VA · On-site

$16.50 - $20.75/hr

Sentara Princess Anne Hospital, Medicine Unit 4, is hiring a Part-time, Weekend Day-Shift Administrative Associate. * Part-time Day Shift, working 12-hour shifts on Saturday and Sunday The ...

Sentara Healthcare

Administrative Associate

Norfolk, VA · On-site

$17 - $21/hr

Days Vary The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and ...

Sentara

Administrative Associate

Norfolk, VA

$10K/mo

Days Vary The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and ...

Grow Early Learning Corp

Administrative Associate

Clayton, NC · On-site

$15 - $18.50/hr

As an Administrative Associate, you will provide administrative support, management and coordination of all office functions.   Who are we?    We are a nonprofit Head Start organization that ...

Sentara

Administrative Associate

Norfolk, VA · On-site

$17 - $21/hr

The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles ...

Brown & Brown, Inc.

Administrative Associate

Mandeville, LA · On-site

$15.75 - $19.50/hr

Brown & Brown is seeking an Administrative Associate to join our growing team in Mandeville, LA! The Administrative Associate reports to a manager or director, individuals whose primary ...

Sentara

Administrative Associate

Norfolk, VA

$17 - $21/hr

Days Vary The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and ...

Brown Edwards

Administrative Associate

Harrisonburg, VA · On-site

$16.25 - $20.25/hr

An Administrative Associate is responsible to Partners, Directors, and Lead Admin. An Administrative Associate is charged with providing clerical support by using administrative systems, procedures ...

Worcester Polytech

Administrative Associate

Worcester, MA · On-site

$21.25 - $25/hr

JOB TITLE Administrative Associate LOCATION Worcester DEPARTMENT NAME Mechanical & Materials Engineering DIVISION NAME Worcester Polytechnic Institute - WPI SUMMARY The Administrative Associate ...

Sentara

Administrative Associate

Harrisonburg, VA

$16.25 - $20.25/hr

The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles ...

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Administrative Associate information

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How much do administrative associate jobs pay per hour?

As of Jun 7, 2026, the average hourly pay for administrative associate in the United States is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.91 per hour, depending on experience, location, and employer.

What are Administrative Associates?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an Administrative Associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are some common challenges Administrative Associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.
More about Administrative Associate jobs
What cities are hiring for Administrative Associate jobs? Cities with the most Administrative Associate job openings:
What are the most commonly searched types of Administrative jobs? The most popular types of Administrative jobs are:
Who are the top companies hiring for Administrative Associate jobs? The top employers for Administrative Associate jobs are:
What states have the most Administrative Associate jobs? States with the most job openings for Administrative Associate jobs include:
Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 52% Full Time, 45% Part Time, 1% Temporary, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $42,215 per year, or $20.3 per hour.
Administrative Associate

Administrative Associate

DLB Associates

Remote

$52K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

DLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions across hyperscale data centers, advanced infrastructure, and high-performance building systems. With over four decades of expertise, we partner with some of the world's most influential companies to design and optimize environments that demand precision, scalability, and resilience.
Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.
Position Title: Administrative Associate
Position Location: Remote - work virtually from anywhere in the United States
Salary
DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for well-qualified candidates.
Job Summary
The Administrative Associate will have the opportunity to interface with all departments in the firm. They will demonstrate problem-solving skills, effective teamwork and respect for deadlines while providing administrative talents.
This role operates in a dynamic, fast-paced environment where priorities frequently shift, requiring adaptability and strong problem-solving skills. Success in this role demands the ability to juggle multiple priorities, pivot swiftly in response to changing business needs and effectively handle both projects with accuracy and efficiency in a remote environment.
This role is pivotal in supporting general staff operations, ensuring seamless file management, meticulous document handling and effective communication. They will work collaboratively with various departments within the company, serving as a key member of the Operations Team.
The Administrative Associate will rely on instructions and pre-established guidelines to perform the functions of the job. This person will work under immediate supervision.
The Administrative Associate will communicate and operate in line with organizational goals and values, as well as departmental objectives.
Essential Functions
General Staff Support (70%)
  • Expense Report processing: Processes expense reports for executive leadership, including receipt collection, policy compliance review and timely submission through the company's expense management platform. Manages discrepancies with cardholders and finance to ensure accurate, on-time reimbursement.
  • File and Document Management: Maintain digital files, update templates and ofts and standardized formats, manage specifications files and track document requests, policies and procedures.
  • Content Creation and Editing: Perform word processing, proofreading, spreadsheet management, data entry and reporting. Assist with document development and production and company presentations.
  • Administrative Support: Monitor and manage the general company email inbox and phone messages, responding to inquiries and directing them appropriately. Assist with employee and client gift research and purchases.
  • Training and Research: Support company training programs, including delivery to staff, and conduct various research as needed.

Travel & Event Coordination (30%)
  • Travel Support: Assist with travel arrangements, industry and conference event bookings and scheduling. Manage event tracking, meetings and related logistics.
  • Special Projects: Contribute to special projects as needed.

Completion of Assigned Tasks and Deliverables on Time and on Budget
  • Performs Other Related Duties as Assigned

Position Requirements (Beginner level)
  • Knowledge of administrative support functions including managing files, documenting processes, designing forms and templates using themes and styles, etc.
  • Knowledge of continuous process improvement
  • Demonstrate continued and progressive knowledge of administrative tasks required for an engineering firm
  • Skill in booking and arranging travel and events
  • Skill using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe / Bluebeam
  • Skill using artificial intelligence, machine learning and generative artificial intelligence
  • Ability to leverage AI and emerging technologies to streamline workflows, optimize operational processes, and contribute to company-wide innovation
  • Skill in database administration and analytics
  • Skill in completing assignments accurately and with attention to detail
  • Ability to analyze situations using critical thinking to determine options for path forward
  • Ability to maintain confidentiality and handle sensitive information
  • Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, self-direction, proactiveness and resourcefulness in a distraction free workspace
  • Ability to maintain neat, orderly, complete documents and project files
  • Ability to analyze and prepare documents, reports and correspondence
  • Ability to communicate effectively in both oral and written form (technical and non-technical information)
  • Ability to work successfully as a member of a team and independently with supervision
  • Ability to work under pressure and meet close deadlines
  • Organizational skills, with the ability to manage multiple tasks simultaneously and adapt to changing business requirements as necessary

Physical Demands
The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is
  • Frequently required to remain in a stationary position
  • Frequently moving through home office

Travel Requirements
  • Up to 5%, this may include travel to any or all 50 US states
  • Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

Education / Experience
  • Minimum of two years of experience in a professional office or consulting services environment

Benefits
DLB Associates offers a very competitive benefits package; highlights include
  • Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
  • Flex spending accounts (FSA)
  • Dental and vision plans
  • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
  • 401k with company match and self-directed brokerage account option
  • PTO including additional paid time off during the last week of the year
  • Company paid life insurance coverage for employees and their eligible dependents
  • Short and long-term disability, AD&D coverage
  • Professional development opportunities, tuition reimbursement and professional licensing assistance
  • Paid parental leave after one year of employment

DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.
Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!
NOTICE TO THIRD PARTY AGENCIES:
DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
The pay range for this role is:
52,500 - 62,737.50 USD per year (Remote (United States))

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