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Administrative Associate Jobs in Arizona (NOW HIRING)

University of Arizona

Administrative Associate

Tucson, AZ · On-site

$16.50 - $20.50/hr

Administrative Associate Posting Number req26466 Department A Center Department Website Link Location Tucson Campus Address Tucson, AZ USA Position Highlights The A Center, a unit within the Division ...

The University of Arizona

Administrative Associate

Tucson, AZ · On-site

$17 - $21/hr

Administrative Associate Posting Number req26466 Department A Center Department Website Link Location Tucson Campus Address Tucson, AZ USA Position Highlights The A Center, a unit within the Division ...

Vanguard Group

Administrative Associate

Scottsdale, AZ · On-site

$17.75 - $22/hr

As an Administrative Associate, you'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems. Here's what you'll be doing:

Baker Distributing

Administrative Associate

Phoenix, AZ · On-site

$17.50 - $21.50/hr

Administrative Counter Support Associate Job Summary The Administrative Counter Support Associate plays a key role in supporting Southern Ice Equipment, a Baker Distributing Company, by providing ...

Baker Distributing

Administrative Associate

Phoenix, AZ · On-site

$17.50 - $21.50/hr

Administrative Counter Support Associate Job Summary The Administrative Counter Support Associate plays a key role in supporting Southern Ice Equipment, a Baker Distributing Company, by providing ...

Vangard, Inc.

Administrative Associate

Scottsdale, AZ

$17.75 - $22/hr

At least 2 years of administrative or related experience, ideally in a medium to large organization. * Education: High school diploma or equivalent; an Associate degree or related degree is preferred.

University of Arizona

Administrative Associate

Tucson, AZ

$16.50 - $20.50/hr

* Provide high-level administrative support to the Assistant Vice Provost for Academic Advising, including complex calendar management, meeting coordination, correspondence, and logistical planning.

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Administrative Associate information

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How much do administrative associate jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for administrative associate in Arizona is $18.91, according to ZipRecruiter salary data. Most workers in this role earn between $15.67 and $19.47 per hour, depending on experience, location, and employer.

What are Administrative Associates?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an Administrative Associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What is the role of an administrative associate?

An administrative associate provides clerical and organizational support within an office or organization, handling tasks such as scheduling, correspondence, data entry, and document management. They often use office software like Microsoft Office and require strong communication and organizational skills to ensure smooth operations.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or administrative managers, especially in industries like finance, law, or technology. These positions typically require advanced skills, experience, and sometimes certifications, and can offer salaries exceeding $70,000 annually depending on the location and organization.

Is being an EA a stressful job?

As an Administrative Associate, the role can involve managing multiple tasks, deadlines, and communication, which may lead to periods of stress. However, workload and stress levels vary depending on the organization, workload, and individual skills in time management and organization.

What are some common challenges Administrative Associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

How much do admin assistants get paid per hour?

Administrative associates typically earn between $15 and $25 per hour, depending on experience, location, and the complexity of tasks. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages.

What are the top 3 skills of an administrative assistant?

The top three skills for an administrative assistant are strong organizational and time management abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to handle scheduling, correspondence, and document management efficiently in a busy office environment.

What jobs make 3000 a month without a degree?

An Administrative Associate typically earns less than $3,000 per month, but roles such as sales representatives, customer service managers, or skilled trades like electricians and HVAC technicians can earn around or above this amount without a college degree. These jobs often require on-the-job training, certifications, or technical skills, and may involve working in office, retail, or trade environments.
What are the most commonly searched types of Administrative jobs in Arizona? The most popular types of Administrative jobs in Arizona are:
What cities in Arizona are hiring for Administrative Associate jobs? Cities in Arizona with the most Administrative Associate job openings:
Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Arizona as of July 2026, with employment types broken down into 73% Full Time, and 27% Part Time. Highlights an 100% In-person job distribution, with an average salary of $39,340 per year, or $18.9 per hour.
Administrative Associate

Administrative Associate

University of Arizona

Tucson, AZ • On-site

$16.50 - $20.50/hr

Full-time

Medical, Dental, Vision, Life, PTO

Posted 11 days ago

University Of Arizona rating

7.2

Company rating: 7.2 out of 10

Based on 67 frontline employees who took The Breakroom Quiz

384th of 612 rated colleges and universities

Job description

Administrative Associate
Posting Number
req26466
Department
A Center
Department Website Link
https://theacenter.arizona.edu/
Location
Tucson Campus
Address
Tucson, AZ USA
Position Highlights
The A Center, a unit within the Division of Undergraduate Education, seeks a highly organized, service-oriented, and collaborative professional to serve as an Administrative Associate. This position plays a critical role in supporting the operational excellence of The A Center and the Office of the Assistant Vice Provost for Academic Advising.
The Administrative Associate serves as a central point of coordination for administrative operations, executive support, student and stakeholder engagement, event planning, data management, and technology systems support. This position contributes directly to the effectiveness of academic advising services that support undecided/undeclared students and Pre-Professions (Pre-Health and Pre-Law) student populations.
This role requires exceptional professionalism, discretion, organizational ability, and communication skills, as well as the capacity to manage multiple priorities in a dynamic university environment.
Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
  • Provide high-level administrative support to the Assistant Vice Provost for Academic Advising, including complex calendar management, meeting coordination, correspondence, and logistical planning.
  • Manage executive schedules proactively by prioritizing appointments, resolving conflicts, and ensuring timely preparation for meetings and events.
  • Organize and coordinate regular and ad hoc meetings involving administrators, faculty, staff, donors, alumni, and external partners; prepare and distribute agendas, materials, and follow-up documentation.
  • Record meeting notes and disseminate relevant information and action items to appropriate stakeholders.
  • Create and maintain professional marketing materials, flyers, handouts, website content, and digital communications to support outreach, engagement, and office initiatives.
  • Maintain and update departmental data systems and records, ensuring accuracy, confidentiality, and effective reporting practices.
  • Manage event logistics such as room reservations, audiovisual equipment, catering, accommodations, rentals, invitations, and event communications.
  • Exercise sound judgment and professionalism when responding to inquiries and resolving administrative issues independently.
  • Maintain the highest level of confidentiality and professionalism when managing sensitive student, employee, financial, and departmental information, ensuring compliance with university policies, privacy regulations, and ethical standards.
  • Support the coordination and manage the planning and execution of key departmental events and initiatives, including the Meet Your Major Fair and Health and Law Expos. Responsibilities include developing event timelines, coordinating logistics, communicating with campus partners and vendors, managing event materials, tracking project progress, and ensuring successful event implementation.
  • Serve as a professional and welcoming point of contact for students, faculty, parents, staff, and community members seeking information about advising services, professional school preparation, and university resources.
  • Provide exceptional customer service in person, by phone, and through written communication, ensuring inquiries are addressed accurately and efficiently.
  • Support front desk operations and lobby coverage as needed, maintaining a professional and student-centered environment.
  • Collaborate with Trellis partners to support the development, implementation, troubleshooting, and enhancement of advising applications and workflows.
  • Coordinate and support signature programs and events, including Major Exploration initiatives, Major Fairs, New Student Orientation, Health and Law Expos, workshops, presentations, and other advising-related programs.
  • Maintain the department's master event calendar and ensure leadership and staff are informed of upcoming deadlines and activities.
  • Provide administrative support for academic advisors.
  • Support departmental programs, projects, and special initiatives as assigned.
  • Perform other duties as assigned in support of departmental and university priorities.

Knowledge, Skills, and Abilities:
  • Exceptional verbal and written communication skills with the ability to interact professionally with students, faculty, administrators, staff, donors, and community partners.
  • Demonstrated ability to manage confidential and sensitive information with discretion and professionalism.
  • Strong organizational, time-management, and prioritization skills with the ability to work independently in a fast-paced environment.
  • Proven ability to coordinate multiple projects and deadlines while maintaining accuracy and attention to detail.
  • Advanced proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint), Zoom, Google Workspace, Qualtrics, Canva, and Adobe products.
  • Knowledge of university systems and processes, including (Peoplesoft) UAccess, UAccess Analytics, and (Salesforce)Trellis advising systems.
  • Ability to collaborate effectively across departments and within a complex organizational environment.
  • Flexibility to support occasional evening or weekend events as needed.
  • Commitment to fostering a collaborative, respectful, and student-centered workplace culture.
  • Demonstrated effective communication with various campus populations.
  • Demonstrated excellent communication and presentation skills and proactive, open, and responsive interpersonal skills.
  • Demonstrated ability to communicate effectively with university personnel: faculty, college deans, administrators, and staff, as well as representatives from business and the community.
  • Demonstrated knowledge of standard office policies and procedures.
  • Knowledge of UA administrative, academic, and business policies and procedures.
  • Strong calendar and organization skills.
  • Ability to think critically, solve problems, and make decisions independently.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
  • High school diploma or high school diploma equivalency is required.
  • Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications
  • Certificate in Secretarial Science.
  • Experience using UA web-based forms.
  • Experience with Trellis Advising and UAccess.
  • Strong customer service experience in an educational environment.

FLSA
Non-Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$20.33 - $25.41
Compensation Type
hourly rate
Grade
5
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
OC3
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
8/3/2026
Expected End Date
Contact Information for Candidates
Eduardo Hernandez eduardoh@arizona.edu
Open Date
7/17/2026
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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