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60 Vanguard Administrative Associate Jobs Hiring Near You

Vanguard Group, Inc.

Administrative Associate

Malvern, PA · On-site

$17.25 - $21.25/hr

Provides guidance to lesser experienced administrative staff. * Types and/or prepares memos ... About Vanguard At Vanguard, we don't just have a mission-we're on a mission. To work for the ...

Vanguard Group, Inc.

Administrative Associate

Malvern, PA · On-site

$17.25 - $21.25/hr

Provides guidance to lesser experienced administrative staff. * Types and/or prepares memos ... About Vanguard At Vanguard, we don't just have a mission-we're on a mission. To work for the ...

Vanguard Group, Inc.

Administrative Associate

Malvern, PA · On-site

$17.25 - $21.25/hr

Overview We are seeking a highly organized, proactive Administrative Associate to support a senior ... About Vanguard At Vanguard, we don't just have a mission-we're on a mission. To work for the ...

Hackajob

Administrative Associate

Malvern, PA · On-site

$56K/yr

Administrative Associate Malvern, PA, USA Up to $56,000/ year Executive Assistant Vanguard is seeking a highly organized Administrative Assistant to provide executive and departmental support to the ...

Vangard, Inc.

Administrative Associate

Malvern, PA · On-site

$17.25 - $21.25/hr

Provides guidance to lesser experienced administrative staff. * Types and/or prepares memos ... About Vanguard At Vanguard, we don't just have a mission-we're on a mission. To work for the ...

Vangard, Inc.

Administrative Associate

Malvern, PA · On-site

$17.25 - $21.25/hr

Minimum of 3 years of administrative or related experience, preferably in a medium to large size ... About Vanguard At Vanguard, we don't just have a mission-we're on a mission. To work for the ...

Vangard, Inc.

Administrative Associate

Malvern, PA · On-site

$17.25 - $21.25/hr

Overview We are seeking a highly organized, proactive Administrative Associate to support a senior ... About Vanguard At Vanguard, we don't just have a mission-we're on a mission. To work for the ...

Ascend Together

Administrative Associate

Chapel Hill, NC · On-site

$14.50 - $18/hr

Administrative Associate Chapel Hill, NC Administrative Associate Blackman & Sloop Advisors, Inc ... world's 5th largest accounting and consulting firm. Additionally in April 2024, we made the ...

KONE

Administrative Associate

Columbus, OH · On-site

$49K - $65K/yr

Our operations in over 60 countries around the world has helped us achieve our position as an ... Administrative Associate , you will perform a variety of administrative tasks related to our ...

KONE

Administrative Associate

Lombard, IL · On-site

$53K - $70K/yr

Our operations in over 60 countries around the world has helped us achieve our position as an ... Administrative Associate , you will perform a variety of administrative tasks related to our ...

KONE

Administrative Associate

Grand Rapids, MI · On-site

$47K - $62K/yr

Our operations in over 60 countries around the world has helped us achieve our position as an ... As our Administrative Associate , you will perform a variety of administrative tasks related to our ...

Aston Carter

Administrative Associate

Pasadena, TX · On-site

$23 - $25/hr

Administrative Associate An innovative company is seeking a motivated and highly organized ... About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of ...

New

Aston Carter

Administrative Associate

Pasadena, TX

$23 - $25/hr

Administrative Associate An innovative company is seeking a motivated and highly organized ... About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of ...

New

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Vanguard World Jobs Information

What is it like to work at Vanguard?

Vanguard is known for its collaborative and client-centric culture, prioritizing teamwork and a commitment to helping investors achieve their long-term financial goals.

The company's work environment is characterized by a flat organizational structure, with a focus on open communication and a transparent decision-making process. Vanguard's mission-driven approach is reflected in its commitment to low-cost investing and providing high-quality services to its clients.

Working at Vanguard may appeal to individuals who value a dynamic and supportive work environment, opportunities for professional growth and development, and the chance to contribute to a company that has consistently ranked among the world's largest and most respected financial institutions.

What makes Vanguard an attractive place to work?

Vanguard is a leading investment management company known for its commitment to helping individuals and institutions achieve their long-term financial goals through low-cost index funds and ETFs. The company's workplace culture values innovation, collaboration, and stability, with a focus on providing employees with opportunities to grow professionally and make a meaningful impact in the financial services industry. By joining Vanguard, individuals can contribute to the company's mission of making a positive difference in people's lives and enjoy a range of benefits, including opportunities for career advancement, training, and development.

What other companies are hiring for Administrative Associate jobs?

What are the most popular jobs at Vanguard?

What are the most popular categories at Vanguard?

Infographic showing various Administrative Associate job openings at Vanguard in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 99% Physical, and 1% Hybrid job distribution.

Administrative Associate

Vanguard Group, Inc.

Malvern, PA • On-site

$17.25 - $21.25/hr

Other

Re-posted 27 days ago

Vanguard rating

8.7

Company rating: 8.7 out of 10

Based on 64 frontline employees who took The Breakroom Quiz

16th of 152 rated financial services

Job description

Duties and Responsibilities:
  • Manage complex calendars for multiple leaders, prioritizing competing requests, coordinating schedules, and exercising sound judgment to ensure effective use of executive time.
  • Schedules meetings, coordinates location, notifies parties, and tracks attendance. Makes travel arrangements and orders refreshments if necessary.
  • Follows established procedures and guidelines, with opportunity to exercise independent judgement. Provides guidance to lesser experienced administrative staff.
  • Types and/or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials.
  • Maintains calendar for department and leader.
  • Orders and inventories department office supplies as needed. Monitors expenditures.
  • Edits, formats, and produces various types of documents with attention to detail.
  • Performs data entry and maintains both paper and electronic filing/archiving systems.
  • Supports individual team members with diary management and scheduling.
  • Participates in special projects and performs other duties as assigned.
Required Qualifications:
  • Minimum of three years' administrative or related experience, preferably in a medium-to-large department in a corporate setting.
  • High school diploma or an equivalent combination of training and experience; Associate's degree or related degree preferred.
  • Experience supporting two or more leaders simultaneously, with the ability to effectively manage competing priorities and scheduling demands.
  • Experience managing complex calendars, coordinating travel arrangements and supporting meeting logistics.
  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and collaboration tools such as Microsoft Teams and SharePoint.
  • Strong organizational, time-management and communication skills, with the ability to manage multiple priorities and meet deadlines.
  • Ability to maintain accurate records and handle confidential information with discretion and professionalism.
Preferred Qualifications:
  • Demonstrated ability to work independently while collaborating effectively within a team environment.
  • Demonstrated ability to navigate ambiguity, adapt to changing priorities and work effectively in a dynamic, fast-paced environment.
  • Professional demeanor with strong interpersonal skills and a customer-service mindset.

Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.
About Vanguard
At Vanguard, we don't just have a mission-we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

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