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Administrative Associate Jobs (NOW HIRING)

Worcester Polytech

Administrative Associate

Worcester, MA · On-site

$21.25 - $24.50/hr

JOB TITLE Administrative Associate LOCATION Worcester DEPARTMENT NAME Biomanufacturing Education and Training Center - BETC DIVISION NAME Worcester Polytechnic Institute - WPI SUMMARY WPI seeks to ...

Sentara Health

Administrative Associate

Harrisonburg, VA · On-site

$10K/mo

The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles ...

HVJ Associates

Administrative Associate

Austin, TX · On-site

$17.25 - $21.50/hr

Salary: DOE Mission/ Position Description Summary The mission of the Administrative Associate at HVJ South Central-Austin will be to support the local operations as directed to assure client ...

Sentara Healthcare

Administrative Associate

Harrisonburg, VA · On-site

$16.25 - $20.25/hr

The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles ...

Sentara

Administrative Associate

Harrisonburg, VA · On-site

$10K/mo

The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles ...

Tolleson Wealth Management

Administrative Associate

Dallas, TX · On-site

$17.25 - $21.50/hr

They are seeking an Administrative Associate to support the Business Operations department by assisting with various administrative tasks and facilitating communication across teams. Responsibilities ...

Modivcare

Admin: Administrative Associate

Plains, TX

$15 - $17/hr

Administrative Associate Admin: Administrative Associate Summary Title: Admin: Administrative Associate ID: 10458 Location: Plains Office: Plains, PA Hours Required: N/A More about this job ...

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How much do administrative associate jobs pay per hour?

As of Jun 7, 2026, the average hourly pay for administrative associate in the United States is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.91 per hour, depending on experience, location, and employer.

What are Administrative Associates?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an Administrative Associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are some common challenges Administrative Associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.
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Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 52% Full Time, 45% Part Time, 1% Temporary, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $42,215 per year, or $20.3 per hour.

Administrative Associate

Worcester Polytech

Worcester, MA • On-site

$21.25 - $24.50/hr

Full-time

Posted 10 days ago

Job description

JOB TITLE

Administrative Associate

LOCATION

Worcester

DEPARTMENT NAME

Biomanufacturing Education and Training Center - BETC

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

WPI seeks to hire an Administrative Associate for Practice Point and BETC, reporting to the Director, serves as the first point of contact for both facilities. The position provides general administrative support as well as assistance with training, events, and visits. It also serves as the units' main purchasing agent and support billing and accounting activities.

JOB DESCRIPTION

Responsibilities:

General administrative support:

  • Performs receptionist duties
  • Maintains BETC and PracticePoint calendars.
  • Reserves conference room and classroom spaces for internal and external users.
  • Receives and sorts incoming mail and deliveries and manages outgoing mail.
  • Assists with office activities (e.g., key management, IT infrastructure, office suppliers).
  • Provides other administrative support as necessary.

Purchasing and Billing:

  • Obtains quotes for equipment from suppliers.
  • Works with Purchasing to complete the purchasing process in WPI's purchasing/ accounting system (from setting up suppliers and generating POs to receipts of equipment and supplies and inputting invoices for payment).
  • Assists in the purchase of equipment with grant funding.
  • Works with lab operation managers in BETC and PracticePoint to send invoices to clients via workday and tracking the payment.

Events:

  • Handles catering needs for training and events.
  • Provides planning for and assistance at large seminars and classes.
  • Assists Senior Manager with marketing materials including pamphlets and brochures for courses or events
  • Develops and distributes forms and other documents, such as name tags, sign in sheet, schedules, and certificates.
  • Coordinates and distributes evaluations, quizzes, and onboarding testing for BETC and PracticePoint programs.
  • Gathers evaluation data from courses and distributes it to team members.

Requirements:

  • High School diploma and at least 5 years of relevant experience, preferably in higher education.
  • Associate degree and related administrative experience, preferably in higher education.
  • Ability to work flexible hours, including some evening hours, to support classes and events.
  • Excellent organizational and communication skills and ability to work with outside clients
  • Strong documentation skills, attention to detail, and proficiency with MS Office programs
  • Ability to manage high call and email volume and provide timely response and assistance.

Compensation:

Pay range is $21.25 - $24.50 per hour. This position is contingent upon the availability of external funding and will be evaluated yearly.

FLSA STATUS

United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status,or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making.It is committed to maintaining a campus environment free of harassment and discrimination.

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