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Administrative Associate Jobs (NOW HIRING)

UAB

ADMINISTRATIVE ASSOCIATE

Tampa, FL

$18.35 - $29.80/hr

Administrative Associate The posting is intended to describe the general content and requirements of this position and is not intended to be an exhaustive statement of duties. Position SummaryUnder ...

Stanford University

Administrative Associate

Milwaukee, WI · On-site

$17.25 - $21.50/hr

CAS Administrative Associate The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary ...

Wje

Administrative Associate

Northbrook, IL

$25.38 - $38.08/hr

Wiss, Janney, Elstner Associates, Inc. (WJE) is looking for an Administrative Associate to support our Janney Technical Center team located in Northbrook, Illinois. Administrative staff at WJE are ...

Planet Honda

Administrative Associate

Tilton, NH · On-site

$17 - $21.25/hr

The Administrative Associate provides essential administrative and operational support to ensure the smooth daily functioning of the dealership. This role assists multiple departments-including sales ...

Stanford University

$25.25 - $31.50/hr

The Administrative Associate will be the first contact for inquiries about the center and its programs and the liaison for center visitors. The Administrative Associate will provide administrative ...

Autism Care Partners

Administrative Associate

Bronx, NY · On-site

$20 - $21/hr

General Summary Administrative Associates are responsible for welcoming families and visitors to the center, providing support with day-to-day clerical tasks, and maintaining the security of the ...

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How much do administrative associate jobs pay per hour?

As of Jun 7, 2026, the average hourly pay for administrative associate in the United States is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.91 per hour, depending on experience, location, and employer.

What are Administrative Associates?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an Administrative Associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are some common challenges Administrative Associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.
More about Administrative Associate jobs
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What states have the most Administrative Associate jobs? States with the most job openings for Administrative Associate jobs include:
Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 52% Full Time, 45% Part Time, 1% Temporary, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $42,215 per year, or $20.3 per hour.
Water Administrative Associate

Water Administrative Associate

Avispa Technology

Stanford, CA • On-site

$30/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 13 days ago

Job description

Job Description
Water Administrative Associate 1494081
  • Hourly pay: $30/hr
  • Worksite: Leading university (Stanford, CA 94063-3133 - Hybrid, Must work onsite 4+ days a week, Must be willing to support different locations around the Buildings and Real Estate main campus)
  • W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
  • 40 hours/week, 6 Month Assignment

A leading university is seeking a Water Administrative Associate.The successful candidate will provide general administrative support related to managing the water hotline, invoices, and timecards.
Water Administrative Associate Responsibilities:
  • Manage water hotline:
    • Monitor the email.
    • Transfer messages as needed.
    • Log inquires into Smartsheet.
  • Invoices:
    • Monitor invoice email.
    • If the invoice requires requisition/no PO on invoice, reach out to PM for needed actions.
  • Daily timecard checks: Monitor timecard reports and work with techs to ensure timely accurate timecard charges.
  • P-Card purchase and verification.
  • Tcard -travel arrangements.
  • Bi-monthly Timecards TLA Axess.
  • WRCI Meeting (ice breaker, slides, host meeting).
  • Valley Water letter and payments - update and get the signature of the letter to send in with the payment.

Water Administrative Associate Qualifications:
  • 5+ years of related experience.
  • General administrative support experience.
  • Experience with Excel and PowerPoint.
  • MVR needed.
  • Driver's license.
  • Proficient in Microsoft systems such as Outlook, PowerPoint, and Excel.
  • Smartsheet's experience.

Shift:
  • 7:00 am -3:30 pm (will need some flexibility, as sometimes may be needed earlier for meetings or later for meetings).

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