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Administrative Associate Jobs (NOW HIRING)

Worcester Polytech

Administrative Associate

Worcester, MA · On-site

$21.25 - $25/hr

JOB TITLE Administrative Associate LOCATION Worcester DEPARTMENT NAME Aerospace Engineering DIVISION NAME Worcester Polytechnic Institute - WPI SUMMARY WPI is seeking a shared Administrative ...

Planet Honda

Administrative Associate

Tilton, NH · On-site

$17 - $21.25/hr

The Administrative Associate provides essential administrative and operational support to ensure the smooth daily functioning of the dealership. This role assists multiple departments-including sales ...

Right To Be

Administrative Associate

Brooklyn, NY · On-site

$24.04/hr

The Administrative Associate will perform diverse administrative duties for Right To Be's Team. Responsibilities include supporting the day to day business operations and ensuring successful ...

UNC HEALTH

Administrative Associate

Morrisville, NC · On-site

$18.48 - $25.89/hr

The Administrative Associate will support high-volume processes, perform accurate data entry, navigate HR systems, and resolve routine administrative issues while ensuring timely and efficient ...

Right To Be

Administrative Associate

Brooklyn, NY · On-site

$24.04/hr

The Administrative Associate will perform diverse administrative duties for Right To Be's Team. Responsibilities include supporting the day to day business operations and ensuring successful ...

TalentZok

Administrative Associate - 21290

Stockton, CA · On-site

$20/hr

Administrative Associate - TalentZök OVERVIEW Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the ...

Aston Carter

Administrative Associate

Pasadena, TX · On-site

$23 - $25/hr

Administrative Associate An innovative company is seeking a motivated and highly organized Administrative Associate to support the company founders. This role is ideal for a less tenured individual ...

Right To Be

Administrative Associate

New York, NY · On-site

$24.04/hr

The Administrative Associate will perform diverse administrative duties for Right To Be's Team. Responsibilities include supporting the day to day business operations and ensuring successful ...

Aston Carter

Administrative Associate

Pasadena, TX · On-site

$23 - $25/hr

Administrative Associate An innovative company is seeking a motivated and highly organized Administrative Associate to support the company founders. This role is ideal for a less tenured individual ...

Planet Honda

Administrative Associate

Tilton, NH

$17 - $21.25/hr

The Administrative Associate provides essential administrative and operational support to ensure the smooth daily functioning of the dealership. This role assists multiple departments--including ...

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How much do administrative associate jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for administrative associate in the United States is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.91 per hour, depending on experience, location, and employer.

What is an administrative associate?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an administrative associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What are some common challenges administrative associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

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Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,215 per year, or $20.3 per hour.

Administrative Associate

Worcester Polytech

Worcester, MA • On-site

$21.25 - $25/hr

Full-time

Re-posted 9 days ago

Job description

JOB TITLE

Administrative Associate

LOCATION

Worcester

DEPARTMENT NAME

Aerospace Engineering

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

WPI is seeking a shared Administrative Associate to provide administrative support to the Aerospace Engineering Department 3 days (60%) a week, including support for the department head, faculty, and staff, and additional support to the School of Engineering 2 days (40%) a week.

JOB DESCRIPTION

Administrative Assistant for (AED) Aerospace Engineering Department (60%)

  • Serve as a confidential administrative assistant to the AED head, associate department head, and 14 faculty members.

  • Assist with scheduling and organizing AED meetings and events, including those for departmental committees, search committees, seminars, and student groups. Arrange room reservations, distribute agendas and materials, and manage catering and AV support when necessary.

  • Assist AED faculty with a range of needs related to teaching, project advising, and research, including printing, copying, scanning, and reserving conference rooms.

  • Coordinate logistical and financial planning for AED visiting speakers, faculty candidates, and external collaborators, including travel and lodging arrangements. Manage all related reimbursements, expense reports, transportation expenses, and itinerary approvals in accordance with WPI Travel Policy.

  • Act as the main point of contact of AED for Facilities, IT, and custodial teams regarding department operations. Communicate maintenance priorities, coordinate responses to urgent issues, and handle work orders for repairs, key access, autodials, and safety fixes. Manage requests via SchoolDude until completed, oversee AED building operations, and report safety or compliance issues to Facilities or EHS. Help schedule inspections, keep safety records up to date, coordinate vendor visits for repairs, deliveries, and lab changes, and ensure adherence to WPI's purchasing and safety policies.

  • Coordinate renovation and equipment installation projects for AED by collaborating with Facilities, vendors, and WPI's project managers.

  • Support onboarding for new AED faculty, staff, and student employees. Provide departmental information, facilitate system access, and coordinate workspace setup.

  • Assist in summer and special AED programs delivered by the department or in coordination; manage setup, student participation, and coordination with faculty leads and external partners.

  • Support the AED's marketing and communications functions. Maintain department-wide distribution lists, contact directories, and committee memberships to ensure consistent communication and reporting. Use Drupal to update the department website, create slides, forward information to relevant groups, add event announcements, update directories, and produce flyers and one-page communications. Prepare and distribute announcements, reminders, and updates. Maintain a master event calendar and ensure events are publicized adequately across departmental platforms (digital screens, website, email).

Support the School of Engineering (40%)

  • Administrative support for the school of engineering, including marketing and communications needs such as creating and gathering material, inputting and overseeing social media, websites, and newsletters for the School of Engineering.

  • Work with Marketing and Communications Office and School of Engineering leadership, faculty, and staff to research, develop and post impactful activities and updates to social media, maintain School of Engineering websites, and contribute to newsletter for the School of Engineering

  • Seek and gather information for social media (e.g., Instagram, LinkedIn, Twitter, YouTube, TikTok, etc.), websites, and newsletters promoting and/or highlighting students, faculty and events pertaining to the School of Engineering

  • May be required to attend School events to take photos for social media, website, or newsletters

  • Create and develop posts with gathered information and photos using appropriate computer tools

  • Provide reception and customer service for School of Engineering by greeting students, visitors and faculty; handling routine contacts, answering questions using discretion and sensitivity; and assisting with events and other administrative tasks for the School of Engineering

Requirements:

Associate's Degree required

One to Two years of experience in a professional setting

Proficient in Microsoft Office, Zoom, and various forms of social media

Knowledge of Workday and Drupal helpful, but not required

Excellent time management skills, ability to multitask and prioritize work

Solid attention to detail and problem-solving abilities

Strong organizational and planning skills

Ability to collaborate with staff, faculty, and students across multiple departments and divisions within WPI

Openness to learning new skills and programs

Compensation:

Hourly rate is $21.25 - $25.00 depending on related experience, expertise, and internal equity.

FLSA STATUS

United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status,or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making.It is committed to maintaining a campus environment free of harassment and discrimination.

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