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Executive Office Administrator Jobs (NOW HIRING)

RAA Staffing

Executive Office Administrator

Hackensack, NJ · On-site

$80K - $90K/yr

Executive Office Administrator About Us We are a well-established, privately owned construction company that has proudly served the New Jersey/New York metropolitan area for over 50 years. Built on a ...

Hosco

Exec Office Administrator

Miami, FL · On-site

$17.25 - $23.75/hr

Exec Office Administrator The Executive Office Administrator, Royal Beach Club is responsible for delivering excellent service in the office administration and management. This role establishes and ...

CAT ADOPTION TEAM

Executive Office Administrator

Sherwood, OR · On-site

$19.50 - $26.75/hr

Executive Office Administrator Reports to: Executive Director Objective: The Executive Office Administrator provides administrative and project support to the Executive Director and Board of ...

Cat Adoption Team

Executive Office Administrator

Sherwood, OR · On-site

$19.50 - $26.75/hr

Executive Office Administrator Reports to: Executive Director Objective: The Executive Office Administrator provides administrative and project support to the Executive Director and Board of ...

Hosco

Executive Office Admin

Miami, FL · On-site

$17.25 - $23.75/hr

Executive Office Admin The Office Administrator for the Executive Office is responsible for ... The Executive Administrator leads by example and requires exemplary organization in administration ...

Hosco

Ns Executive Office Admin

Miami, FL · On-site

Ns Executive Office Admin The Executive Office Administrator is responsible for delivering ... The Executive Administrator leads by example and requires exemplary organization in administration ...

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Executive Office Administrator information

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How much do executive office administrator jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for executive office administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What is the difference between Executive Office Administrator vs Administrative Assistant?

AspectExecutive Office AdministratorAdministrative Assistant
CredentialsTypically requires relevant experience; certifications are optionalOften requires high school diploma; some roles prefer certifications
Work EnvironmentCorporate offices, executive departmentsVariety of settings including offices, clinics, schools
Employer & IndustryBusinesses, government agencies, nonprofitsSame as Executive Office Administrator, often in similar industries
Job FocusManaging executive schedules, coordinating high-level meetings, handling confidential infoSupporting daily office operations, scheduling, correspondence

The main difference is that an Executive Office Administrator handles more complex tasks related to executive support and office management, often with greater responsibility and confidentiality, while an Administrative Assistant provides general administrative support across various office functions.

What are the key skills and qualifications needed to thrive as an executive office administrator, and why are they important?

To thrive as an Executive Office Administrator, you need excellent organizational abilities, attention to detail, and proficiency in office management, usually supported by a relevant diploma or degree. Familiarity with office software suites (such as Microsoft Office), calendar management systems, and sometimes basic bookkeeping or HR platforms is typically required. Exceptional communication, discretion, and problem-solving skills help you stand out in this role. These skills are crucial for ensuring efficient office operations, supporting executive productivity, and maintaining a professional organizational environment.

What are the main challenges executive office administrators face when supporting senior leadership teams?

Executive Office Administrators often manage multiple high-priority tasks simultaneously, such as scheduling complex calendars, preparing reports, and handling confidential information. One of the biggest challenges is balancing urgent requests from executives while maintaining organizational efficiency and professionalism. The role also requires strong communication skills, as you’ll frequently coordinate between departments and represent leadership in both internal and external interactions. Adaptability and discretion are key to thriving in this fast-paced, dynamic environment.

What is an executive office administrator?

Executive Office Administrators are professionals who provide high-level administrative support to executives and senior management within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and coordinating office operations. They serve as a key point of contact between executives and internal or external stakeholders, ensuring efficient workflow and communication. Strong organizational, communication, and problem-solving skills are essential in this role.
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Executive Office Administrator jobs near you
Infographic showing various Executive Office Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Executive Office Administrator

RAA Staffing

Hackensack, NJ • On-site

$80K - $90K/yr

Full-time

Medical, Dental, Retirement, PTO

Posted 25 days ago

Job description

Executive Office Administrator

About Us

We are a well-established, privately owned construction company that has proudly served the New Jersey/New York metropolitan area for over 50 years. Built on a reputation for quality, integrity, and long-term client relationships, we are seeking an organized and proactive Executive Office Administrator to help support our leadership team and ensure the smooth operation of our office.

Position Summary

The Executive Office Administrator oversees the daily operations of the office and provides administrative support to executive leadership. This role supervises two administrative team members, coordinates office operations, manages documentation and compliance activities, and serves as a key resource for employees, clients, and vendors.

Key Responsibilities

  • Manage day-to-day office operations and supervise the Sales Administrator and Operations Administrator.
  • Serve as the primary point of contact for visitors, clients, vendors, and incoming phone calls while providing exceptional customer service.
  • Support executive leadership with calendar management, meeting coordination, travel arrangements, correspondence, and special projects.
  • Prepare, process, and maintain contracts, purchase orders, corporate documents, and other business records.
  • Coordinate project documentation and compliance activities, including requesting, tracking, and verifying Certificates of Insurance (COIs), managing compliance enrollments, and processing workers' compensation documentation.
  • Maintain company records, office attendance and vacation schedules, and administrative databases.
  • Coordinate office vendors, facilities needs, office equipment, and inventory of office and breakroom supplies.
  • Assist with planning company meetings, events, and other administrative initiatives.
  • Foster a professional, organized, and efficient office environment while providing outstanding support to internal departments.

Qualifications

  • 5+ years of executive administrative, office management, or operations support experience.
  • Experience managing Certificates of Insurance (COIs) and supporting compliance documentation is required.
  • Experience in the construction, contracting, engineering, or project-based industries a must.
  • Previous experience supervising or leading administrative staff is a plus.
  • Strong organizational, multitasking, and time management skills with exceptional attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office, including Outlook, Word, and Excel.
  • Ability to handle confidential information with professionalism and discretion.