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Executive Office Administrator Jobs (NOW HIRING)

RAA Staffing

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Executive Office Administrator

Hackensack, NJ · On-site

$80K - $90K/yr

Executive Office Administrator About Us We are a well-established, privately owned construction company that has proudly served the New Jersey/New York metropolitan area for over 50 years. Built on a ...

Cat Adoption Team

Executive Office Administrator

Sherwood, OR · On-site

$19.50 - $26.75/hr

Executive Office Administrator Reports to: Executive Director Objective: The Executive Office Administrator provides administrative and project support to the Executive Director and Board of ...

New

Cat Adoption Team

Executive Office Administrator

Sherwood, OR · On-site

$19.50 - $26.75/hr

Executive Office Administrator Reports to: Executive Director Objective: The Executive Office Administrator provides administrative and project support to the Executive Director and Board of ...

New

CAT ADOPTION TEAM

Executive Office Administrator

Sherwood, OR · On-site

$19.50 - $26.75/hr

Executive Office Administrator Reports to: Executive Director Objective: The Executive Office Administrator provides administrative and project support to the Executive Director and Board of ...

New

Xealth

Executive & Office Administrator

Seattle, WA · Hybrid

$20.50 - $28.25/hr

This role offers a unique opportunity to be the operational backbone of Xealth - supporting our executives, keeping our office running, and playing a key part in our people and culture initiatives.

Hosco

Ns Executive Office Admin

Miami, FL · On-site

Ns Executive Office Admin The Executive Office Administrator is responsible for delivering ... The Executive Administrator leads by example and requires exemplary organization in administration ...

Hosco

Ns Executive Office Admin

Miami, FL · On-site

Ns Executive Office Admin The Executive Office Administrator is responsible for delivering ... The Executive Administrator leads by example and requires exemplary organization in administration ...

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Executive Office Administrator information

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How much do executive office administrator jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for executive office administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What is the difference between Executive Office Administrator vs Administrative Assistant?

AspectExecutive Office AdministratorAdministrative Assistant
CredentialsTypically requires relevant experience; certifications are optionalOften requires high school diploma; some roles prefer certifications
Work EnvironmentCorporate offices, executive departmentsVariety of settings including offices, clinics, schools
Employer & IndustryBusinesses, government agencies, nonprofitsSame as Executive Office Administrator, often in similar industries
Job FocusManaging executive schedules, coordinating high-level meetings, handling confidential infoSupporting daily office operations, scheduling, correspondence

The main difference is that an Executive Office Administrator handles more complex tasks related to executive support and office management, often with greater responsibility and confidentiality, while an Administrative Assistant provides general administrative support across various office functions.

What are the key skills and qualifications needed to thrive as an executive office administrator, and why are they important?

To thrive as an Executive Office Administrator, you need excellent organizational abilities, attention to detail, and proficiency in office management, usually supported by a relevant diploma or degree. Familiarity with office software suites (such as Microsoft Office), calendar management systems, and sometimes basic bookkeeping or HR platforms is typically required. Exceptional communication, discretion, and problem-solving skills help you stand out in this role. These skills are crucial for ensuring efficient office operations, supporting executive productivity, and maintaining a professional organizational environment.

What are the main challenges executive office administrators face when supporting senior leadership teams?

Executive Office Administrators often manage multiple high-priority tasks simultaneously, such as scheduling complex calendars, preparing reports, and handling confidential information. One of the biggest challenges is balancing urgent requests from executives while maintaining organizational efficiency and professionalism. The role also requires strong communication skills, as you’ll frequently coordinate between departments and represent leadership in both internal and external interactions. Adaptability and discretion are key to thriving in this fast-paced, dynamic environment.

What is an executive office administrator?

Executive Office Administrators are professionals who provide high-level administrative support to executives and senior management within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and coordinating office operations. They serve as a key point of contact between executives and internal or external stakeholders, ensuring efficient workflow and communication. Strong organizational, communication, and problem-solving skills are essential in this role.
More about Executive Office Administrator jobs
What cities are hiring for Executive Office Administrator jobs? Cities with the most Executive Office Administrator job openings:
What are the most commonly searched types of Office Administrator jobs? The most popular types of Office Administrator jobs are:
What states have the most Executive Office Administrator jobs? States with the most job openings for Executive Office Administrator jobs include:
What job categories do people searching Executive Office Administrator jobs look for? The top searched job categories for Executive Office Administrator jobs are:
Executive Office Administrator jobs near you
Infographic showing various Executive Office Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Executive Office Administrator

RAA Staffing

Hackensack, NJ • On-site

$80K - $90K/yr

Full-time

Medical, Dental, Retirement, PTO

Posted 19 days ago

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Job description

Executive Office Administrator

About Us

We are a well-established, privately owned construction company that has proudly served the New Jersey/New York metropolitan area for over 50 years. Built on a reputation for quality, integrity, and long-term client relationships, we are seeking an organized and proactive Executive Office Administrator to help support our leadership team and ensure the smooth operation of our office.

Position Summary

The Executive Office Administrator oversees the daily operations of the office and provides administrative support to executive leadership. This role supervises two administrative team members, coordinates office operations, manages documentation and compliance activities, and serves as a key resource for employees, clients, and vendors.

Key Responsibilities

  • Manage day-to-day office operations and supervise the Sales Administrator and Operations Administrator.
  • Serve as the primary point of contact for visitors, clients, vendors, and incoming phone calls while providing exceptional customer service.
  • Support executive leadership with calendar management, meeting coordination, travel arrangements, correspondence, and special projects.
  • Prepare, process, and maintain contracts, purchase orders, corporate documents, and other business records.
  • Coordinate project documentation and compliance activities, including requesting, tracking, and verifying Certificates of Insurance (COIs), managing compliance enrollments, and processing workers' compensation documentation.
  • Maintain company records, office attendance and vacation schedules, and administrative databases.
  • Coordinate office vendors, facilities needs, office equipment, and inventory of office and breakroom supplies.
  • Assist with planning company meetings, events, and other administrative initiatives.
  • Foster a professional, organized, and efficient office environment while providing outstanding support to internal departments.

Qualifications

  • 5+ years of executive administrative, office management, or operations support experience.
  • Experience managing Certificates of Insurance (COIs) and supporting compliance documentation is required.
  • Experience in the construction, contracting, engineering, or project-based industries a must.
  • Previous experience supervising or leading administrative staff is a plus.
  • Strong organizational, multitasking, and time management skills with exceptional attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office, including Outlook, Word, and Excel.
  • Ability to handle confidential information with professionalism and discretion.