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Executive Office Administrator Jobs (NOW HIRING)

Barnes Group Inc.

Office Administrator

Windsor, CT · On-site

$18 - $24.75/hr

Barnes Aerospace is seeking an organized and detail-oriented Office Administrator to support our ... As required, provide back-up support to the CEO and COO in absence of the Executive Office Manager.

Barnes Group Inc.

Office Administrator

Windsor, CT

$18 - $24.75/hr

Barnes Aerospace is seeking an organized and detail-oriented Office Administrator to support our ... As required, provide back-up support to the CEO and COO in absence of the Executive Office Manager.

Barnes Group Inc.

Office Administrator

Windsor, CT · On-site

$18 - $24.75/hr

Barnes Aerospace is seeking an organized and detail-oriented Office Administrator to support our ... As required, provide back-up support to the CEO and COO in absence of the Executive Office Manager.

Serve City

Office Administrator

Hamilton, OH · On-site

$17 - $19/hr

Office Administrator - Serve City Are you a highly organized professional looking to make a ... Reporting directly to the Executive Director, you will play a vital role in supporting the growth ...

Snider Fleet Solutions

Office Administrator

Fort Lauderdale, FL · On-site

$17.25 - $23.50/hr

Executive appointment and meeting scheduling and assist office with scheduling of conference rooms ... administrator or in another relevant position • Outstanding abilities to communicate in person ...

Pernix Group, Inc.

Office Administrator

Lombard, IL

$22 - $28/hr

Office Administrator Location: Pernix Group Corporate Headquarters, Lombard, IL (onsite) Reports To ... Executive Assistant to the CEO Employment Type: Full-Time (Mon-Fri) About Pernix Group, Inc. Pernix ...

Barnes Group

Office Administrator

Windsor, CT · On-site

$18 - $24.75/hr

Barnes Aerospace is seeking an organized and detail-oriented Office Administrator to support our ... As required, provide back-up support to the CEO and COO in absence of the Executive Office Manager.

Polaris Building Group

Office Administrator

Roca, NE · On-site

$17.75 - $24.25/hr

Office Administrator Last Revised: 08.2026 Job Status: Non-Exempt, Full-time Reports To: Owner ... Provide executive support to the Owner, including calendar management, scheduling, correspondence ...

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Executive Office Administrator information

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How much do executive office administrator jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for executive office administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What is the difference between Executive Office Administrator vs Administrative Assistant?

AspectExecutive Office AdministratorAdministrative Assistant
CredentialsTypically requires relevant experience; certifications are optionalOften requires high school diploma; some roles prefer certifications
Work EnvironmentCorporate offices, executive departmentsVariety of settings including offices, clinics, schools
Employer & IndustryBusinesses, government agencies, nonprofitsSame as Executive Office Administrator, often in similar industries
Job FocusManaging executive schedules, coordinating high-level meetings, handling confidential infoSupporting daily office operations, scheduling, correspondence

The main difference is that an Executive Office Administrator handles more complex tasks related to executive support and office management, often with greater responsibility and confidentiality, while an Administrative Assistant provides general administrative support across various office functions.

What are the key skills and qualifications needed to thrive as an executive office administrator, and why are they important?

To thrive as an Executive Office Administrator, you need excellent organizational abilities, attention to detail, and proficiency in office management, usually supported by a relevant diploma or degree. Familiarity with office software suites (such as Microsoft Office), calendar management systems, and sometimes basic bookkeeping or HR platforms is typically required. Exceptional communication, discretion, and problem-solving skills help you stand out in this role. These skills are crucial for ensuring efficient office operations, supporting executive productivity, and maintaining a professional organizational environment.

What are the main challenges executive office administrators face when supporting senior leadership teams?

Executive Office Administrators often manage multiple high-priority tasks simultaneously, such as scheduling complex calendars, preparing reports, and handling confidential information. One of the biggest challenges is balancing urgent requests from executives while maintaining organizational efficiency and professionalism. The role also requires strong communication skills, as you’ll frequently coordinate between departments and represent leadership in both internal and external interactions. Adaptability and discretion are key to thriving in this fast-paced, dynamic environment.

What is an executive office administrator?

Executive Office Administrators are professionals who provide high-level administrative support to executives and senior management within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and coordinating office operations. They serve as a key point of contact between executives and internal or external stakeholders, ensuring efficient workflow and communication. Strong organizational, communication, and problem-solving skills are essential in this role.
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What cities are hiring for Executive Office Administrator jobs? Cities with the most Executive Office Administrator job openings:
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What states have the most Executive Office Administrator jobs? States with the most job openings for Executive Office Administrator jobs include:
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Executive Office Administrator jobs near you
Infographic showing various Executive Office Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Office Administrator

Barnes Group Inc.

Windsor, CT • On-site

$18 - $24.75/hr

Full-time

Re-posted 10 days ago

Job description

Barnes Aerospace is seeking an organized and detail-oriented Office Administrator to support our team. This is a full-time, hybrid position responsible for providing administrative assistance to Executive Office Manager in support of various departments within headquarters to help ensure smooth day-to-day office operations. The ideal candidate is proactive, dependable, and comfortable supporting multiple priorities in a fast-paced environment.

Key Responsibilities

  • Sorting and distributing incoming mail, email and packages, including coordinating daily shipments and package handling through UPS and FedEx. Compose and type routine correspondence as required.
  • Monitor inventory levels, anticipate supply needs, and order office supplies and breakroom items.
  • Ensure office equipment (copiers, printers, scanners, coffee machines, etc.) functions properly and arranges for service when necessary.
  • Assist with coordinating and supporting meetings on site as required.
  • Perform record keeping as required, ensuring accurate data entry and digital filing systems.
  • Assisting with basic bookkeeping, including handling and processing expense reports and/or invoicing through the company’s expense reporting system. May help arrange travel schedule and reservations as needed.
  • Make copies of correspondence or other printed matter. Prepare outgoing mail.
  • Assists with the planning, coordination, and execution of company events, employee activities, and holiday programs and decorating.
  • Serve as the main point of contact for external vendors, service providers, and building management.
  • Assist the HR team with onboarding new employees (checking to make sure equipment is ordered, help them apply for credit card, etc.)
  • As required, provide back-up support to the CEO and COO in absence of the Executive Office Manager.

 

Qualifications

  • 3+ years of administrative support background working in a manufacturing environment.
  • Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, with the ability to create reports, presentations, and business correspondence.
  • Exceptional multitasking and time-management abilities in a fast-paced environment and maintain confidentiality, and be customer service oriented.
  • Strong attention to detail, and self-motivated.
  • Demonstrated ability to work independently and exercise sound judgment. Adaptable with ability to proactively troubleshoot office-related issues.

 

Education Requirements

  • High School and/or equivalent work experience or education.

 

Instructions:

To be considered for the above position, please visit our website www.barnesaero.com, click on careers, search for the job posting in which you are interested and submit your resume online.

 

At Barnes Aerospace, career development is a shared responsibility in which all employees are encouraged to develop, improve, and enhance their skills and professional growth to support our business objectives.

 

 

This job position may include access to controlled information or technology subject to U.S. export control laws. If an applicant does not meet the definition of a “U.S. Person” (which includes U.S. citizens, U.S. lawful permanent residents, and those granted U.S. asylum or refugee status), the Company may be required to obtain an export control license. If the position for which you applied involves access to controlled information or technology subject to U.S. export control laws, then any offer is also contingent on verification of appropriate documentation for the Company to assess whether an export license will be required to employ you in that role, and if it is determined that an export license is required, the offer is also contingent on the Company’s determination, in its sole discretion, whether a license application and ongoing administration is prudent under the project’s contract parameters and whether an export license can be successfully obtained before you can start in that role. Export license applications may take several weeks to be processed.

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