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Executive Administrative Jobs in Rochester, NY (NOW HIRING)

Oak Orchard Health

Executive Admin Assistant

Brockport, NY · On-site

$90K - $105K/yr

Requirements Qualifications: * 5+ years of executive-level administrative experience preferred * Healthcare experience strongly preferred * Advanced Microsoft Office skills * Exceptional written ...

New

NESCO Inc

Executive Assistant

Rochester, NY · On-site

Executive Director Support This position serves as the primary administrative support role for the ... The Administrative Assistant will manage communication, scheduling, and daily administrative follow ...

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Executive Administrative information

See Rochester, NY salary details

$25.7K

$76.9K

$183K

How much do executive administrative jobs pay per year?

As of Sep 1, 2026, the average yearly pay for executive administrative in Rochester, NY is $76,927.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,900.00 and $86,300.00 per year, depending on experience, location, and employer.

What is an executive administrative professional?

Executive Administrative professionals, often called Executive Assistants or Executive Administrative Assistants, provide high-level support to senior executives within an organization. Their duties typically include managing schedules, organizing meetings, handling confidential correspondence, preparing reports, and coordinating travel. They serve as a key point of contact between executives and other staff or external partners, ensuring smooth daily operations. Strong communication, organizational, and problem-solving skills are essential in this role.

What is an administrative executive?

An administrative executive provides high-level clerical support to senior executives at a company or organization. As an administrative executive, your job duties may include scheduling meetings and drafting minutes, arranging travel and accommodations, and preparing reports on wages and salaries. You may also supervise other administrative employees. The career typically requires at least a high school diploma or GED certificate and relevant office experience. Some employers may prefer a bachelor’s degree in business administration or a related field. Additional qualifications include excellent interpersonal, communication, and organizational skills, as well as proficiency in computer software for desktop publishing and professional presentations.

How does an executive administrative professional typically collaborate with senior leadership and other departments?

Executive Administrative professionals frequently act as a liaison between senior leadership and various departments. They coordinate schedules, prepare meeting materials, and facilitate communication to ensure executives are well-informed and able to make timely decisions. Collaboration often involves managing confidential information, organizing cross-departmental projects, and proactively addressing any logistical challenges that arise. This role requires strong interpersonal skills and adaptability to shifting priorities in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an executive administrative assistant, and why are they important?

To thrive as an Executive Administrative Assistant, you need exceptional organizational abilities, attention to detail, and proficiency in managing schedules and communications, typically supported by a relevant associate’s degree or administrative certifications. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management tools, and video conferencing platforms is essential. Discretion, proactive problem-solving, and strong interpersonal skills make someone stand out in this role. These skills are crucial for ensuring executives operate efficiently and confidential information is handled securely in a dynamic office environment.

What is the difference between Executive Administrative vs Administrative Assistant?

AspectExecutive AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certificationsHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, executive, and managerial environmentsCommon across many industries and organizations
Job ResponsibilitiesManaging schedules, preparing reports, coordinating executive activitiesHandling correspondence, data entry, general administrative tasks

Executive Administrative roles typically involve supporting high-level executives with complex scheduling and confidential tasks, requiring more experience and sometimes specialized certifications. Administrative Assistants perform broader clerical duties across various industries, often with less responsibility and specialization. Both roles are essential for organizational efficiency but differ in scope and level of responsibility.

What does an executive administrative do?

An executive administrative professional provides high-level support to executives by managing schedules, handling correspondence, preparing reports, and coordinating meetings. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient office operations.
More about Executive Administrative jobs

What are the most commonly searched types of Administrative jobs in Rochester, NY?

The most popular types of Administrative jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Executive Administrative jobs?

Cities near Rochester, NY with the most Executive Administrative job openings:

Executive Administrative jobs near you
Infographic showing various Executive Administrative job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 17% Part Time, 1% Temporary, and 5% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $76,927 per year, or $37 per hour.

Senior Executive Administrative Assistant

Five Star Bank

Rochester, NY • On-site

Full-time

Medical, Dental, Vision, Life, PTO

Posted 3 days ago

New

Five Star Bank (New York) rating

7.9

Company rating: 7.9 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

79th of 174 rated banks

Job description

Purpose: The Senior Executive Assistant serves as a trusted strategic partner to the President & CEO, providing exceptional executive support while facilitating alignment, communication, and operational effectiveness across the organization. This role provides high-level administrative and coordination support to the Board of Directors and the Five Star Bank executive management team, requiring sound judgment, confidentiality, and the ability to anticipate business needs.


The ideal candidate will demonstrate exceptional organizational capabilities, executive presence, and the ability to effectively manage complex priorities, schedules, communications, and strategic initiatives. This role plays a critical part in enabling executive leaders to focus on key business objectives by ensuring seamless coordination, fostering collaboration, and representing the organization with professionalism and poise.



Essential Functions:

  • Manage the CEO, Chief Human Resources Officer, General Counsel & Corporate Secretary’s daily calendar including scheduling of client appointments and various internal and external meetings and events, often managing complex and time-sensitive logistics.
  • Serve as a strategic extension of the President & CEO and executive leadership team by anticipating business needs, managing executive priorities, coordinating critical communications, and ensuring seamless execution of high-impact initiatives.
  • Provide executive governance and operational support to the Board of Directors and executive management team, including preparing meeting materials, coordinating complex schedules, maintaining confidential information, and facilitating effective decision-making and organizational alignment.
  • Serve as liaison between the CEO, Board, and internal/external stakeholders
  • Coordinate Board meetings and Board Committee meetings, including scheduling, agenda preparation, materials distribution, and reviewing minutes. Be present and able to assist with time-sensitive requests related to the Board meetings or individual Directors.
  • Schedule meetings, accept and decline meeting invitations, and arrange proper meeting spaces, booking conference rooms, utilization of meeting equipment, etc.
  • May be called upon to assist in messaging or presentation creation for executives as required
  • Arrange and coordinate travel plans related to conferences and business meetings, including preparing expense reimbursements for the CEO and Board members as needed
  • Prepare various reports, correspondence or other materials as requested and required by the CEO or Executive Management team
  • Schedule and interact with organizations in which the CEO is a Board member or Director, as well as community partners that require time or attendance from the CEO
  • Directly supervise and direct work for the Receptionist at the FSB Plaza office
  • Support strategic initiatives and special projects as assigned
  • Ensure timely follow-up on action items and deliverables with high attention to detail
  • Maintain organized systems for records, files, and documentation
  • Frequent in-person interaction and meeting coordinator with Executive Management Committee and Senior Leadership
  • Update systems and database with notes, data, or as provided by the leadership
  • Collaborate with other Administrative Assistants and Departments across the Company footprint regarding work assignments or special projects – including backfill for Administrative Assistant on lunch and breaks when they are out of the office.
  • Demonstrate the standards and principles of the Five Star Bank experience in every interaction with internal and external customers, associates, and stakeholders. Incorporate the high-performance behaviors of teamwork, leading by example, and service in every facet of work.


Job Related Qualifications:

Required:

  • Education: Associates degree or equivalent work experience. Bachelor’s degree preferred.
  • Prior Experience: 10+ years of executive-level administrative experience, preferably in banking or financial services
  • This position will be based at the FSB Plaza corporate office regularly, 5 days a week, with some flexibility for occasional remote work overtime.


Competencies:

  • Proficient with Microsoft Office applications including Excel, PowerPoint, Teams and possess the ability to learn new and existing company software
  • Excellent organizational skills with the ability to manage multiple priorities and meet established deadlines in a fast-paced environment
  • Strong verbal and written communication skills with the ability to interact with all levels of staff and management
  • Maintain highest standards of confidentiality with sensitive and non-public information
  • Responds to requests for information in a timely and professional manner
  • Able to work independently with minimal supervision
  • Adaptable and flexible to changing priorities 
  • Proven ability to support C-suite executives and Boards
  • Exceptional written and verbal communication skills
  • Strong judgment, discretion, and attention to detail
  • Ability to thrive in a fast-paced, mission-driven environment


Physical Requirements:

  • Able to regularly sit for prolonged periods of time.
  • Able to regularly stand for prolonged periods of time.
  • Able to travel occasionally. 
  • Extensive computer usage is required.
  • Ability to work evenings occasionally.


Benefits:

  • Medical, Dental, and Vision Insurance
  • Health Savings Account
  • Flexible Spending Account(s)
  • Company Paid Life Insurance, Long-Term Disability, and Short-Term Disability
  • Voluntary Offerings: Life, Critical Illness/Specified Disease, Accident, Hospital Indemnity, Legal Insurance & Personal Accident
  • Tuition Reimbursement
  • Employee Referral Program
  • Wellness Reimbursement Program
  • Star Volunteer Program
  • Employee Banking and Financial Perks
  • Paid Time Off (PTO)
  • Company Paid Holidays


This job description is not exhaustive. The Senior Executive Administrative Assistant may be required to perform other duties as assigned. 


The expected rate of pay for this position is shown above. Compensation offers are based on a wide range of factors including relevant skills, training, experience, education and, where applicable, licenses or certifications obtained. Market and organizational factors are also considered. In addition to your base rate of pay and a competitive benefits package, successful candidates may be eligible to receive cash or equity-based incentives based on the role and performance.

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