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Executive Administrative Jobs in Rochester, NY (NOW HIRING)

Transcat, Inc.

Administrative Assistant

Rochester, NY

$20 - $24/hr

Provide backup support for the Executive Assistant as required. * This position may also perform other administrative, operational, and office support duties as assigned to support evolving business ...

Transcat, Inc.

Administrative Assistant

Rochester, NY · On-site

$20 - $24/hr

Provide backup support for the Executive Assistant as required. * This position may also perform other administrative, operational, and office support duties as assigned to support evolving business ...

Transcat, Inc.

Administrative Assistant

Rochester, NY · On-site

$20 - $24/hr

Provide backup support for the Executive Assistant as required. * This position may also perform other administrative, operational, and office support duties as assigned to support evolving business ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$18.91 - $28.38/hr

Provide backup support for the Executive Assistant as required. * This position may also perform other administrative, operational, and office support duties as assigned to support evolving business ...

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All JobsAdministrative JobsExecutive Administrative JobsExecutive Administrative Jobs in Rochester, NY

Executive Administrative information

See Rochester, NY salary details

$25.7K

$76.9K

$183K

How much do executive administrative jobs pay per year?

As of Aug 14, 2026, the average yearly pay for executive administrative in Rochester, NY is $76,927.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,900.00 and $86,300.00 per year, depending on experience, location, and employer.

What is an executive administrative professional?

Executive Administrative professionals, often called Executive Assistants or Executive Administrative Assistants, provide high-level support to senior executives within an organization. Their duties typically include managing schedules, organizing meetings, handling confidential correspondence, preparing reports, and coordinating travel. They serve as a key point of contact between executives and other staff or external partners, ensuring smooth daily operations. Strong communication, organizational, and problem-solving skills are essential in this role.

What does an executive administrative do?

An executive administrative, often called an executive assistant or administrative assistant, provides high-level support to executives by managing schedules, handling correspondence, preparing reports, and coordinating meetings. They often use tools like calendar software and require strong organizational and communication skills to ensure smooth office operations.

What are the key skills and qualifications needed to thrive as an executive administrative assistant, and why are they important?

To thrive as an Executive Administrative Assistant, you need exceptional organizational abilities, attention to detail, and proficiency in managing schedules and communications, typically supported by a relevant associate’s degree or administrative certifications. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management tools, and video conferencing platforms is essential. Discretion, proactive problem-solving, and strong interpersonal skills make someone stand out in this role. These skills are crucial for ensuring executives operate efficiently and confidential information is handled securely in a dynamic office environment.

What is an administrative executive?

An administrative executive provides high-level clerical support to senior executives at a company or organization. As an administrative executive, your job duties may include scheduling meetings and drafting minutes, arranging travel and accommodations, and preparing reports on wages and salaries. You may also supervise other administrative employees. The career typically requires at least a high school diploma or GED certificate and relevant office experience. Some employers may prefer a bachelor’s degree in business administration or a related field. Additional qualifications include excellent interpersonal, communication, and organizational skills, as well as proficiency in computer software for desktop publishing and professional presentations.

How does an executive administrative professional typically collaborate with senior leadership and other departments?

Executive Administrative professionals frequently act as a liaison between senior leadership and various departments. They coordinate schedules, prepare meeting materials, and facilitate communication to ensure executives are well-informed and able to make timely decisions. Collaboration often involves managing confidential information, organizing cross-departmental projects, and proactively addressing any logistical challenges that arise. This role requires strong interpersonal skills and adaptability to shifting priorities in a fast-paced environment.

What is the difference between Executive Administrative vs Administrative Assistant?

AspectExecutive AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certificationsHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, executive, and managerial environmentsCommon across many industries and organizations
Job ResponsibilitiesManaging schedules, preparing reports, coordinating executive activitiesHandling correspondence, data entry, general administrative tasks

Executive Administrative roles typically involve supporting high-level executives with complex scheduling and confidential tasks, requiring more experience and sometimes specialized certifications. Administrative Assistants perform broader clerical duties across various industries, often with less responsibility and specialization. Both roles are essential for organizational efficiency but differ in scope and level of responsibility.

More about Executive Administrative jobs

What are the most commonly searched types of Administrative jobs in Rochester, NY?

The most popular types of Administrative jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Executive Administrative jobs?

Cities near Rochester, NY with the most Executive Administrative job openings:

Executive Administrative jobs near you
Infographic showing various Executive Administrative job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $76,927 per year, or $37 per hour.

Executive Secretaries and Administrative Assistants

CYNET SYSTEMS

Rochester, NY

$22 - $25/hr

Contractor

Re-posted 26 days ago

Job description

Job Overview:
Pay Range: $22hr - $25hr
  • Answers phone calls concerning policy or procedure and directing them to appropriate staff, setting up and coordinating meetings for senior staff, receive and process mail, fax documents and Photocopying as needed, maintain paper and electronic filing systems.
  • Prepares letters, closes incident and complaint reports.
  • Daily office operational functions as needed by senior management.
  • Ad hoc assignments if priorities change.
  • Orient other support staff if needed.
  • Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change. Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.
Minimum Qualifications:
  • A minimum of 5 years’ experience working.
  • A high school diploma (or equivalent).
  • Two-year minimum experience working in a professional office setting.
  • Excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel).
  • The ability to enter data into, and extract data from, electronic databases.
  • The ability to work independently and on a team with different personalities.
  • The ability to handle multiple, shifting priorities.
  • Good organizational skills, including an ability to organize information into reports.
Preferred Qualifications:
  • Bachelor’s degree.
  • Certification in Microsoft Office products.
  • Previous experience with the Statewide Financial System.
  • Familiarity and knowledge of the Health Commerce System (HCS).
  • Experience with various DOH platform software.
  • Knowledge and experience with computer information systems and computer programming.

Founded in 2010 and headquartered in the Washington, DC metro area, Cynet Systems Inc. is a leading staffing and recruiting powerhouse. Proudly recognized as a nationally and locally certified diversity firm, Cynet delivers agile, scalable talent solutions across industries. With an active footprint in all 50 U.S. states and Canada, we support thousands of consultants through our expansive, high-performing recruitment engine operating across North America and Asia—ensuring speed, quality, and consistency in every hire.
Cynet Systems logo

About Cynet Systems

Sourced by ZipRecruiter

Cynet Systems Inc is a staffing and recruiting corporation nestled in Ashburn, VA, USA. Established in 2010, the company operates within the Information Technology and Services sector, specializing in providing effective workforce solutions to different business needs, including IT consulting, direct hire, and contract staffing services. Through the years, Cynet Systems has built an impressive portfolio, going beyond borders and expanding its operations internationally in Canada and India. Rooted in its core values of teamwork, leadership, and commitment, Cynet Systems helps businesses unlock their full potential by providing versatile and competent professionals that perfectly align with their needs. Fueled by their unwavering mission to deliver top-tier talent to businesses worldwide, Cynet Systems garnered various recognitions including SIA's fastest-growing staffing firms and Best Place to Work in Virginia for 2019.

Industry

It services

Company size

501 - 1,000 Employees

Headquarters location

Sterling, VA, US

Year founded

2010

Social media

Twitter

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