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Administrative Associate Jobs in Rochester, NY (NOW HIRING)

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Senior Administrative Specialist

Rochester, NY · On-site

The Senior Administrative Specialist is the senior on-site administrative leader for a professional services office of approximately 30 employees. This role is responsible for ensuring smooth daily ...

Popli Design Group

Administrative Assistant

Rochester, NY

$17.75 - $24/hr

Administrative Assistant Popli Design Group (PDG), a multi-disciplined Architecture/Engineering ... Associates degree required in relevant area * Valid driver's license with an acceptable driving ...

New

Howard Hanna Holdings

Administrative Assistant

Webster, NY · On-site

$18 - $20/hr

Ability to maintain a positive and professional attitude when interacting with sales associates ... Must possess strong clerical, statistical and administrative skills. * Proven computer skills and ...

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All JobsAdministrative Associate JobsAdministrative Associate Jobs in Rochester, NY

Administrative Associate information

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$30

How much do administrative associate jobs pay per hour?

As of Jun 15, 2026, the average hourly pay for administrative associate in Rochester, NY is $20.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $20.62 per hour, depending on experience, location, and employer.

What are Administrative Associates?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an Administrative Associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What is the role of an administrative associate?

An administrative associate provides clerical and organizational support within an office or organization, handling tasks such as scheduling, correspondence, data entry, and document management. They often use office software like Microsoft Office and require strong communication and organizational skills to ensure smooth operations.

What are some common challenges Administrative Associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

How much do admin assistants get paid per hour?

Administrative associates typically earn between $15 and $25 per hour, depending on experience, location, and the complexity of tasks. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages.

What job makes $10,000 a month without a degree?

An Administrative Associate typically does not earn $10,000 a month without a degree; however, high-level roles such as sales managers, real estate brokers, or entrepreneurs can reach that income level through commissions, business ownership, or extensive experience. These positions often require strong skills, networking, and sometimes certifications but not necessarily a formal degree.

What are the top 3 skills of an administrative assistant?

The top three skills of an administrative assistant are strong organizational abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to manage schedules, handle correspondence, and support daily office operations efficiently.
What are the most commonly searched types of Administrative jobs in Rochester, NY? The most popular types of Administrative jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Administrative Associate jobs? Cities near Rochester, NY with the most Administrative Associate job openings:
Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Rochester, NY as of June 2026, with employment types broken down into 80% Full Time, and 20% Part Time. Highlights an 98% In-person, and 2% Remote job distribution, with an average salary of $41,652 per year, or $20 per hour.
Administrative Associate I (Commercial Svcs)

Administrative Associate I (Commercial Svcs)

Canandaigua National Bank & Trust Co

Pittsford, NY • On-site

$21.50 - $23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 27 days ago

Canandaigua National Bank rating

8.2

Company rating: 8.2 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

38th of 141 rated banks

Job description

Administrative Associate- Commercial Lending

Canandaigua National Bank

Location: Pittsford, NY

What does an Administrative Associate do?

The Administrative Associate is responsible for providing administrative support to the Commercial Services Group; this includes coordinating work within the division and department, as well as with other divisions and departments; reporting pertinent information to the immediate supervisor; responding to inquiries and requests from internal and external customers.

What is needed to be successful in this role?

  • An Associate degree normally preferred.
  • A minimum of two (2) years' experience in related positions normally required.
  • Excellent communication skills and strong attention to detail.
  • Proficiency with a PC and associated programs (such as Microsoft Office)

What does a successful first year in this position look like?

  • Analyzes problems, performs in-depth research on customer inquiries, and discusses findings. May examine existing departmental procedures and research the consequences of changing current procedure.
  • Create and reply to emails with internal and external customers. Handles customer service issues with internal and external customers; may redirect inquiries as necessary.
  • Processes loan advances, payments, fees, deposits, and transfers.
  • Funds loans, books Letters of Credit, processes tax payments and prepares/processes wire transfers.
  • Organizes and coordinates working loan files and handles imaging/scanning of documents for permanent recordkeeping.
  • Prepares various memos, reports, waivers, forms, loan documents. Enters information into systems and pulls necessary reports as needed.
  • Researches rate changes and other relevant information on loans and updates Lenders with appropriate information.

What makes working at Canandaigua National Bank different?

Our Core Values guide how we serve, lead, and grow alongside our community. By working wholeheartedly, feeling empowered, acting with courage, being authentic, and serving with a noble spirit, WE CAN fortify healthy lives by doing what's right for our customers and the community.

Our culture nurtures passionate employees and offers great rewards including:

  • Medical, dental, vision, FSA, HSA options for both part-time and full-time employees. Medical coverage is also offered for domestic partners.
  • Paid holidays, vacation, and sick time.
  • Retirement benefits that include a 401(k), Profit Sharing, and Employee Stock Ownership Plan (ESOP).
  • Training & development opportunities.
  • Tuition assistance.
  • Community focused volunteer opportunities.
  • Award winning wellness program that promotes a solid work/life balance.
  • Banking perks and discount programs.

Our goal is to ensure that our bank, employees, and our community thrive and grow, now and for the next 135 years. We're in it for the long haul. What truly sets us apart from other financial institutions is the quality and commitment of our employees. We've assembled a diverse team of people who share a primary focus: to provide exceptional service for our customers.

As an organization, we are committed to hiring, training, developing, promoting, and celebrating employees from historically disadvantaged groups. At Canandaigua National Bank, we welcome the unique contributions that you can bring in terms of ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, religion, disability, sexual orientation, education, and culture.

Canandaigua National Bank remains an independent, community bank. If you want to be a part of something special, join us today!

Compensation range: $21.50-$23/hr.
The actual salary offered within the range is dependent on a variety of factors including, but not limited to, relevant experience, qualifications, skills, level offered, and performance expectations.

Canandaigua National Corporation and its subsidiaries encourage diversity in the workplace; we are an Equal Opportunity Employer. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.