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Administrative Associate Jobs in Rochester, NY (NOW HIRING)

Brown University

Administrative Coordinator

Holley, NY · On-site

Education and Experience Associate's degree with a minimum of 2-3 years of related administrative experience, or equivalent combination of education and work experience. Experience in an academic or ...

pcscco

Administrative Assistant

Rochester, NY

$17.75 - $24/hr

JOB SUMMARY The Administrative Assistant for Care Coordination is responsible for providing ... Associates Degree, preferred . * Familiarity with I/DD provider agencies, OPWDD, or Health Homes ...

ABM

Administrative Assistant

Rochester, NY · On-site

$20.49/hr

High school diploma or GED required; associate's degree or administrative certification preferred. * Driver's License preferred. * Minimum 1-2 years of similar administrative or operational support ...

Woerner Industries LLC

Be Seen First

Administrative Assistant

Rochester, NY · On-site

$20/hr

... Associates Degree Preferred Skills As an Administrative Assistant, you will need: · Ability to multi-task in a fast-pace Environment · Minimum typing speed 50 WPM · The ability to meet targets and ...

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All JobsAdministrative Associate JobsAdministrative Associate Jobs in Rochester, NY

Administrative Associate information

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How much do administrative associate jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for administrative associate in Rochester, NY is $20.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $20.62 per hour, depending on experience, location, and employer.

What are Administrative Associates?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an Administrative Associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What is the role of an administrative associate?

An administrative associate provides clerical and organizational support within an office or organization, handling tasks such as scheduling, correspondence, data entry, and document management. They often use office software like Microsoft Office and require strong communication and organizational skills to ensure smooth operations.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or administrative managers, especially in industries like finance, law, or technology. These positions typically require advanced skills, experience, and sometimes certifications, and can offer salaries exceeding $70,000 annually depending on the location and organization.

Is being an EA a stressful job?

As an Administrative Associate, the role can involve managing multiple tasks, deadlines, and communication, which may lead to periods of stress. However, workload and stress levels vary depending on the organization, workload, and individual skills in time management and organization.

What are some common challenges Administrative Associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

How much do admin assistants get paid per hour?

Administrative associates typically earn between $15 and $25 per hour, depending on experience, location, and the complexity of tasks. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages.

What are the top 3 skills of an administrative assistant?

The top three skills for an administrative assistant are strong organizational and time management abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to handle scheduling, correspondence, and document management efficiently in a busy office environment.

What jobs make 3000 a month without a degree?

An Administrative Associate typically earns less than $3,000 per month, but roles such as sales representatives, customer service managers, or skilled trades like electricians and HVAC technicians can earn around or above this amount without a college degree. These jobs often require on-the-job training, certifications, or technical skills, and may involve working in office, retail, or trade environments.
What are the most commonly searched types of Administrative jobs in Rochester, NY? The most popular types of Administrative jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Administrative Associate jobs? Cities near Rochester, NY with the most Administrative Associate job openings:
Administrative Associate jobs near you
Administrative Assistant

Administrative Assistant

Insero Talent Solutions

Rochester, NY • On-site

$23/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 9 days ago

Job description

Insero Talent Solutions is excited to be recruiting for an Administrative Assistant for a CPA firm that consistently ranks among the Best Places to Work. This position reports directly to the Partners.


Position Summary: The Administrative Assistant provides comprehensive administrative and operational support to ensure the efficient functioning of the office. This role involves assisting with financial document preparation, client interactions, office coordination, and general administrative duties in a professional services environment.


Key Responsibilities:

· Proofread financial statements and assist in the preparation of preliminary financial documents

· Prepare final financial statements in both digital (PDF) and printed formats

· Scan and validate documentation for personal tax return processing

· Manage client tax return intake, ensuring completeness and accuracy of submitted materials

· Prepare bi-weekly billing invoices for partners

· Answer incoming calls and provide professional front desk support to clients and visitors

· Set up and maintain new client records across multiple internal databases

· Assist with maintenance and updates in scheduling and project tracking software (Workstream)

· Process and distribute incoming mail

· Prepare and manage daily bank deposits

· Process client credit card payments using online payment systems

· Support the maintenance and tracking of electronically filed (e-filed) tax returns

· Order and manage office and kitchen supplies to ensure adequate inventory levels

· Ensure printers are stocked with paper at the start of each day and throughout the day as needed

· Perform scanning, copying, and binding of financial statements and other documents as required

· Perform limited payroll-related administrative tasks

· Coordinate and manage staff calendars, meetings, and appointments

· Organize and coordinate staff lunches during busy season, including Saturday schedules

· Plan and facilitate staff birthday celebrations and other office events


Qualifications:

· High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

· Prior administrative experience, preferably in an accounting or professional services environment

· Strong organizational skills with the ability to manage multiple tasks and deadlines

· Excellent attention to detail, particularly in document proofing and data validation

· Proficient in Microsoft Office Suite and general office software; experience with project tracking tools is a plus

· Strong communication and interpersonal skills

· Ability to handle confidential information with discretion

Work Environment: This position operates in a professional office setting and requires regular interaction with clients, staff, and management.